December 11, 2012
The Regular meeting of the Lawrenceville Town Council was called to order at 7:30 p.m. on December 11, 2012, by Mayor Douglas R. Pond.
ROLL CALL
Roll was called: Present: Mayor Douglas R. Pond; Council members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin and Robert F. Pecht, III; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Chief of Police, E. L. Gibson, Jr.; Fire Chief, Kevin Pair; Admin. Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert, Citizens and the press.
Absent: Council Members: Harry S. Holman and Esther B. Sanderson.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht and seconded by Mr. Brockwell to approve the minutes of the previous meetings, suspend the readings and file. This carried by all ayes.
EDA
The minutes of the EDA were in the packets.
MAYOR’S REPORT
Mayor Pond stated that he would be taking ownership of 12 long leaf pine trees and asked for possible locations to plant the trees. After a discussion it was decided that an area near the trail turntable would be a good location.
REGIONAL JAIL UPDATE
Mr. Dean reported that the IDA was still working on how to operate the water system at the Regional Jail.
Virginia-Carolina Forestry Update
Mr. Dean stated that a corrected easement for the Virginia-Carolina Forestry had been prepared and ready to be signed.
UPDATE ON ENTERPRISE ZONE AMENDMENT
A copy of the County/Lawrenceville Enterprise Zone Amendment Application was in the packets for Council information.
SET TRAINING
Mr. Dean stated that he had attended the SET, Stronger Economies Together, training and encouraged members to attend. The next training will be in South Hill in January. SET is a program to help rural communities/counties to work together as a regional team. Mr. Dean asked Council to look at page 2 of the power point and the statement, “Vision without action is a daydream; Action without vision is a nightmare”. Mr. Dean stated again that he encouraged Council members to attend the session in January.
DOWNTOWN PROJECT OPTION 1 APPROVED
Mr. Dean reported that the Downtown Project was moving forward and he presented two options and needed to know which option Council wanted to go with. Mr. Dean stated that he recommended Option 1 as a safer option. After a discussion, Council decided to go with Option 1 with upper level parking included.
T21 AMENDMENT APPROVED
An Amendment to the T21 Grant had been received and ready for signing. This agreement amendment addresses the $307,000 (2012) allocation to this project bringing the total allocation to $457,000 with a completion date of October 1, 2014. A motion was made by Mr. Pecht and seconded by Mr. Brockwell to authorize signing the amendment to the T21 Grant. This motion carried by all ayes.
LETTER CONCERNING FISCAL CLIFF
Information was in the packets on Federal Fiscal Cliff along with a draft letter to be sent to Members of the House of Representatives. After a discussion, a motion was made by Mr. Pecht and seconded by Mr. Brockwell to send letters signed by both the Mayor and Members of Council. This carried by all ayes.
CORRECTED FINANCIAL STATEMENT GIVEN OUT
Mr. Pecht stated that members had a corrected copy of the first page of the financial statement.
FIRE REPORT
Mr. Martin reported that the fire department had answered 30 calls in November expending 88.5 man hours. The Christmas Parade was held Dec. 7th and went well. Chief Pair reported that the Lawrenceville Fire Dept. had also participated in the South Hill parade.
PERSONNEL AND POLICE REPORTS
The personnel and police reports were in the packets.
BUILDING RENAMED
Mayor Pond stated that he felt it was time to rename the old Southern States Building. After a discussion it was decided to call the building the Turntable Building.
CIVIL TRAIL MARKER
Mr. Dean reported that the Civil War Trail Marker would be unveiled on Saturday, Dec. 15th at 11 A.M. Council members were encouraged to attend.
PAYMENT OF BILLS APPROVED
A motion was made to pay the bills as presented in the amount of $89,589.55 and post to the proper accounts. This motion was made by Mr. Pecht , seconded by Mr. Martin and carried by all ayes.
A letter was in the packets from Shentel with their 2012 price adjustment and channel line-up.
A schedule of meeting dates and time for Citizen Information Meetings concerning the proposal for tolls on Interstate 95 was given out.
CLOSED SESSION MOTION
The following motion was made by Mr. Pecht. “Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters.” This motion was seconded by Mr. Brockwell and carried by the following vote: Ayes, Bland, Brockwell, Hardy, Martin and Pecht. Absent: Holman and Sanderson.
MOTION TO RETURN TO OPEN SESSION
After a discussion on the above matter, the following motion was made by Mr. Pecht. “Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” This was seconded by Mr. Brockwell and carried by all ayes.
CERTIFICATION
The following certification was made by Mr. Pecht: “ Be it Resolved to the best of my knowledge ( i )only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” This was seconded by Mr. Martin and carried by the following vote: Ayes, Bland, Brockwell, Hardy, Martin and Pecht. Absent: Holman and Sanderson.
ADJOURNMENT
A motion was made by Mr. Martin and seconded by Mr. Pecht to adjourn. This motion carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
_______________________________________________________________________________________________________
November 28, 2012
A Special Called meeting of the Lawrenceville Town Council was called to order at 5:00 p.m. on November 28, 2012, by Mayor Douglas R. Pond.
Roll was called. Present: Mayor Douglas R. Pond; Council Members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy and Robert F. Pecht, III; Police Chief, E. L. Gibson, Jr. and Town Clerk, Alice B. Talbert.
Absent: Council Members, Harry S. Holman, Scott E. Martin and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean and Admin. Assistant, Wanda Johnson.
Mayor Pond stated that the purpose of the meeting was the approval of the officers for the Fire Department for 2013. Council had a copy of the slate of officers before them. A motion was made by Mr. Pecht to approve the Slate of Officers as presented. This was seconded by Mr. Brockwell and carried by all ayes.
The officers for 2013 are as follows: Chief - Kevin Pair; Deputy Chief – Jason Brady; Asst. Chief – Chad Whitlow; Captain – Terry Studley II; Fire Lt. - Dave Ward; EMS Lt.- Danny Clary; President – James Wesson; Vice President - Travis Walker; Secretary - Adam Grassell; Treasurer - James Wesson.
A motion was made by Mr. Pecht to adjourn the meeting and this was seconded by Mr. Brockwell and carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
________________________________________________________________________________________________________
November 2012
The regular meeting of the Lawrenceville Town Council was called to order on November 13, 2012, at 7:30 p.m. by Mayor Douglas R. Pond.
Roll was called as follows: Mayor Douglas R. Pond; Council Members: H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Adm. Assistant, Wanda Johnson, Chief of Police, E. L. Gibson, Jr.; Fire Chief, Kevin Pair; County Planning Director, Leslie Sullivan, Town Clerk, Alice B. Talbert , citizens and the press.
Absent: Council Member Joyce D. Bland.
A motion was made by Mr. Holman to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Brockwell and carried by all ayes.
Mayor Pond stated that he had received a letter stating that November is National Family Caregivers Month and asking the Mayor to sign a Proclamation to proclaim November National Family Caregivers Month in Lawrenceville. A copy of the Proclamation was in the packets for Council review. After a discussion, a motion was made by Mr. Pecht to adopt the Proclamation and authorize the Mayor to sign declaring November National Family Caregivers Month in Lawrenceville subject to approval to form by Mr. Outten. This was seconded by Mr. Brockwell and carried by all ayes.
Mr. Outten stated that it would be necessary for Council to table the approval of the Officers for the Fire Department for 2013 until the December meeting.
Mr. Dean stated that a letter from Timmons was in the packets concerning the water system at the Regional Jail. The County and IDA wants to lower the tank water levels.
The IDA has received a grant to install a water line across the airport property to provide service to Virginia Carolina Forest Products. The bid for the work was awarded to Biggs Construction on October 30. An easement to cross properties owned by the Lawrenceville-Brunswick Municipal Airport is required. A motion was made by Mr. Brockwell to authorize the Mayor to sign the necessary papers to approve the easement. This was seconded by Mr. Pecht and carried by all ayes. Mr. Pecht stated that the Airport Commission had approved the easement also.
A copy of the annual Draper Aden Water/Sewer Rates was in the packets.
A copy of extension of the contract with B & B Consultants for the expansion of the water treatment plant was in the packets for approval. Mr. Dean stated that the first payment from Dominion Virginia Power was received on October 30, 2012, in the amount of $500,000. A motion was made by Mr. Brockwell to approve the contract as presented. Ms. Hardy seconded the motion and it carried by all ayes.
Notices of the County’s Public Hearing on the proposed amendments to the Enterprise Zone was in the packets for Council information.
Mr. Dean stated that the annual Christmas luncheon will be held on December 5 at noon at the Town Shop.
He asked Council to let Mrs. Talbert know by Nov. 26th if they would be attending.
The annual Mayor and Managers, Council and spouses Holiday Dinner will be held on December 5th at Rosemont Winery. Council was asked to let Mrs. Talbert know by Nov. 28th if they plan to attend.
Mr. Pecht reported that the Finance Committee had met with Denise William, CPA, and discussed the audit. Mr. Pecht stated that we received a clean opinion and made a motion to approve the audit as presented. This was seconded by Mrs. Sanderson and carried by all ayes.
Mr. Pecht stated that Mrs. Williams said that we were one of a few that does the Management’s Discussion and Analysis and complimented Mr. Dean on the report. Mr. Pecht encouraged everyone to read the MD&A.
Mayor Pond asked Fire Chief Pair to come up front. Mayor Pond presented him with an award, Festival Participation Award, for bringing the antique 1952 fire truck to the Brunswick Festival.
Mr. Martin stated that the fire department had answered 30 calls in October and that the ladder truck is back in service. Mr. Martin stated that he and Chief Pair are looking into a Jr. Fireman program to begin after the first of the year. He also reminded Council of the Firemen’s dinner and dance to be held on December 1.
Mrs. Sanderson stated that Johnnie Coltrane had retired with 16 years of service and the Town was advertising for a replacement.
Mrs. Sanderson made a motion to approve paying a Christmas bonus to the town employees in the amount of $12,500; with 22 full time receiving $500 each and 5 part time receiving $250. This motion was seconded by Mr. Pecht and carried by all ayes.
Ms. Hardy stated that the Police report was in the packets. Chief Gibson stated that Sergeant Scott Vincent had received the VASAP Award for excellence in the detection of drunk drivers on October 25th.
Mayor Pond stated that he had been in contact with a couple that own a wholesale grocery business and needed warehouse space. Mayor Pond is working with them to rent a portion of the old Southern States Building. He stated that he has another couple looking at space in the building also.
Mayor Pond asked Council for approval for an idea on trays to use at the Stew Day in Richmond. He showed a sample of what the tray looks like. After a discussion, a motion was made by Mrs. Sanderson to get pricing and report back. This was seconded by Mr. Holman and carried by all ayes.
Mr. Brockwell reported that the water treatment plant had been awarded the Water Fluoridation Quality Award from the U. S. Centers for Disease Control and Prevention. Mr. Brockwell stated that this shows the dedication of the three water plant employees and that we have a good plant. The award is for consistently treating the drinking water with fluoride to an optimal level for preventing tooth decay.
Mr. Brockwell stated that there would be a short water/sewer committee meeting after Council.
A copy of the fundraiser letter being sent out by the Tobacco Heritage Trail Park Committee was in the packets.
Mr. Pecht stated that a Housing Code Enforcement Committee would be having a meeting in the next few days.
Mr. Pecht reminded Council of the Saint Paul’s Homecoming Parade to be held on Saturday, November 17th at 10 a.m.
The ArtBank will be hosting a performance at Saint Paul’s on January 11th.
A thank you note from Mrs. T. L. Robertson for the card and donation to Brunswick Relay in memory of T. L., Tommy, Robertson was read.
Mrs. Talbert stated that the Halloween Parade and Hot Dogs at the fire house was a great success. Approximately 250 children and parents were served.
Mrs. Talbert stated that the Christmas Parade will be December 7th at 7:30 p.m. and asked if the Town would again approve the use of $500 to help pay for the bands. A motion was made by Mr. Pecht and seconded by Mr. Brockwell to approve $500 in support of the parade. This carried by all ayes.
A letter was in the packets from Shentel Cable concerning the recent corporate restructuring. Shentel has merged into Shenandoah Cable Television LLC.
A motion was made by Mrs. Sanderson to pay the bills in the amount of $72,081.16 and charge to the proper funds. This was seconded by Mr. Martin and carried by all ayes.
The report on a citizen’s concern was tabled.
The following motion was made by Mr. Pecht: “Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing a personnel matter.” This was seconded by Mr. Martin and carried by a roll call vote. Voting aye: Brockwell, Hardy, Holman, Martin, Pecht and Sanderson. Absent: Bland.
After a discussion on the above motion, the following motion was made by Mr. Pecht: “Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” This was seconded by Mrs. Sanderson and carried by all ayes.
Mr. Pecht made the following certification: “BE IT RESOLVED to the best of my knowledge ( i )only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii )only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” This motion was seconded by Mr. Brockwell and carried by the following roll call vote: voting aye: Brockwell, Hardy, Holman, Martin, Pecht and Sanderson. Absent: Bland.
There being no further business to come before Council, a motion was made by Mr. Martin and seconded by Mr. Brockwell to adjourn. This carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
______________________________________________________________________________________________________
October 9, 2012
The regular meeting of the Lawrenceville Town Council was called to order on October 9, 2012, by Mayor Douglas R. Pond.
ROLL CALL
Roll call: Present: Mayor Douglas R. Pond; Council Members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F. Pecht, III. Town Attorney, W.C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Deno Ruffin, Dwight Dean and Owen Dean, Town Clerk, Alice B. Talbert, citizens and the press.
Absent: Council member, Esther B. Sanderson
PUBLIC HEARING
As this time had been advertised for a Public Hearing on the proposed Enterprise Zone Amendment, Mayor Pond declared the Hearing open. As no one asked to speak on the proposed Amendment, a motion was made by Mr. Brockwell to close the Public Hearing. This was seconded by Mr. Martin and carried by all ayes.
Mayor Pond stated that in 1995 the Town and the County had jointly applied for enterprise zone designation. In the amendment, the Town cemetery, the airport and the schools were taken out of the enterprise zone. If Council adopts the Resolution of an Amendment to the Enterprise Zone it will then go to the County for approval. The deadline is the end of the year.
Mr. Dean pointed out that the program administrator has been changed from the County to the Town and that incentives would need to be reviewed.
APPROVAL OF RESOLUTION FOR ENTERPRISE ZONE AMENDMENT
A motion was made by Mr. Pecht and seconded by Mr. Brockwell to adopt the Resolution as presented. Voting aye: Bland, Brockwell, Hardy, Holman, Martin and Pecht.
APPROVAL OF MINUTES
A motion was made by Mr. Brockwell to approve the minutes of the previous meeting, suspend the reading and file. This was seconded by Mr. Martin and carried by all ayes.
ADDITION TO AGENDA
Mayor Pond stated that he would like to make an addition to the agenda by adding a Resolution of Support for Brunswick County Food Tax.
EDA MINUTES
Copies of the minutes of the October meeting of the Lawrenceville EDA and a revised copy of the September meeting were in the packets.
CITIZEN CONCERNS
Wayne Hyde of Cochran asked to speak to Council. Mr. Hyde stated that like his late father, he was concerned with the entrances to doctors’ offices. He was mainly concerned with the entrance to the Medical Center on Church Street. He asked that Council consider a grant to fix the curb and gutter. Mayor Pond stated that this would be a VDOT matter and he would talk with them about the need for repair.
I95 TOLL PROJECT RESPONSE
Mayor Pond stated that a letter was in the packets from the State thanking Council for their Resolution against the I95 Toll project but it was still in the plans.
REGIONAL JAIL UPDATE
Mr. Dean stated that the Regional Jail system was up and running, however they are not using the amount of water they had said would be used.
VIRGINIA-CAROLINA FOREST PRODUCTS
A letter was in the packets concerning the Virginia-Carolina Forest Products water and wastewater plans and concerns Mr. Dean had on the project that he had sent on September 20th. Also a copy of a letter from Timmons Group was handed out in response to Mr. Dean’s letter. Mr. Dean stated that the letter was received late today, Oct. 9th and he had not had a chance to go over it with the water committee.
SURPLUS EQUIPMENT BIDS ACCEPTED
Sealed bids had been received and opened on the surplus equipment and a list was in the packets of the bids received. Some of the equipment had not received a bid. A motion was made by Mr. Brockwell and seconded by Ms. Hardy to accept the bids received and to dispose of the remaining equipment. This motion was carried by all ayes. Mr. Dean and Chief Gibson are to dispose of the remaining items.
CALENDAR FOR DOMINION POWER
Mr. Dean stated that a calendar for Dominion VA Power was in the packets. This will be changing but this gives a time line for meetings and when funds are to be deposited. This calendar covers the next 3 ½ years.
AUDIT UPDATE
Mr. Pecht stated that a draft of the audit has been received and Mr. Dean is working on the Management Discussion and hopes to have the audit to get out to Council before the November meeting.
Mr. Pecht reminded Council that the Financial Statement shows revenue from FEMA but the expenses were in last fiscal year.
FIRE REPORT
Mr. Dean stated that the fire department had a problem with their computer and could not print a report for the month. Mr. Martin stated that he had attended the 100th Anniversary for the Fire Department. Approximately 150 people attended and Delegate Tyler presented a Resolution adopted by the State General Assembly. Deno Ruffin of the Fire Department passed the Resolution around for Council to see.
POLICE REPORT
Ms. Hardy stated that the police report was in the packets and asked Chief Gibson if he had anything to report. Chief Gibson stated that Officer John Stith was married on September 29th. Officer Stith will be giving a program on personal defense at the Chamber on Wednesday.
Mayor Pond stated that he would get with Mr. Holman and talk with VDOT concerning the entrance to Dr. Harrison’s office.
DOWNTOWN STREETSCAPE PROJECT UPDATE
Mr. Dean reported that the contract for the Downtown Streetscape Project has gone to VDOT for approval for Clary Construction to start work.
Phase II of the Downtown Project has started with the purchase of the Peebles building.
NEWS AND EVENTS
Saint Paul’s College will have a Homecoming Parade on November 17th.
Council was reminded of the Taste of Brunswick Festival to be held on October 13th. They have 27 stew masters signed up and 85 vendors.
Flu shots will be given on October 19th at 2:30 p.m. at the Town Office for employees and Council members. The cost will be $35.00 for others. A sign-up sheet was given out to be picked up after the meeting for any members wanting to get the shot or to let the office know by Oct. 12th if interested.
The Halloween Parade will be Oct. 31st starting at 5:30 p.m. and the fire department will be hosting the annual hot dog and drink after the parade. All members were asked to bring candy or donations to the Town office or Chamber office by Oct. 22nd.
PAYMENT OF BILLS
A motion was made by Mr. Brockwell and seconded by Mr. Martin to pay the bills as presented in the amount of $55,319.25 and charge to the proper accounts. This was carried by all ayes.
RESOLUTION DISCUSSION
Mayor Pond asked if Council wanted to adopt a Resolution of Support for the County Meals Tax. After a discussion, it was decided that as Council was in support of the meals tax, it was not necessary to adopt a Resolution.
ADJOURNMENT
As there was no further business to come before Council, a motion to adjourn was made by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
_______________________________________________________________________________________________________
SEPTEMBER 11, 2012
The regular meeting of the Lawrenceville Town Council was called to order on September 11, 2012, by Mayor Douglas R. Pond at 7:30 p.m.
ROLL CALL
Roll was called. Present: Mayor Douglas R. Pond; Council members: Joyce D. Bland, Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Administrative Assistant, Wanda Johnson; Police Chief, E. L. Gibson, Jr.; Fire Chief, Kevin Pair and Fireman Deno Ruffin; Town Clerk, Alice B. Talbert, citizens and the press.
Absent: Council members: H. B. Brockwell, Jr. and Dora D. Hardy.
APPROVAL OF MINUTES
A motion was made by Mr. Martin and seconded by Mr. Holman to approve the minutes of the previous meeting, suspend the reading and file. This motion carried by all ayes.
A motion was made by Mrs. Bland and seconded by Mr. Martin to approve the minutes of the Called Meeting on August 29, 2012, suspend the reading and file. This motion carried by all ayes.
EDA MINUTES
The minutes of the Lawrenceville EDA were in the packets. Mr. Martin stated that the EDA had some money in the bank and is moving forward.
MAYOR’S REPORTS
Mayor Pond stated that today, September 11, 2012, we are still paying the price for the attack of September 11, 2001. He stated that today a class was held in the Municipal Building with 15-20 attendees on training for what to do in case of a terrorist attack or natural disaster. Mayor Pond said he would always remember where he was on that day and hoped no one would ever forget where they were.
Mayor Pond reported that Atlas Wright, owner of M E Short Cabinets was remodeling the other side of his business for a flooring and display area. He has painted the outside of the building. He also reported that Van Winkle Photography is back doing business in town.
Mayor Pond stated that the County is considering a Property Maintenance Code Ordinance. Mayor Pond asked that all members of Council encourage the Board to pass the Ordinance. He stated that this would help to eliminate blight in the County.
Mr. Outten stated that Atlas Wright needs to be commended for the improved look of the outside of his building.
PEEBLES BUILDING
Mr. Outten also stated that the purchase of the Peebles Building is almost complete, just waiting to get the exact name to make the check to.
REGIONAL JAIL UPDATE
Mr. Dean stated that all services on Rt. 46 had been hooked up to the new line going to the Regional Jail and hydrants have been installed.
DOWNTOWN STREETSCAPE BIDS AWARDED
Bids for the Downtown Streetscape Improvement, from behind Walker Drug to the trail, had been received and reviewed with the low bid being Clary Construction. Mr. Dean recommended awarding the bid to Clary Construction with Alternate #1 in the amount of $174,468.92. A motion was made by Mrs. Sanderson to award the bid as recommended and this was seconded by Mr. Holman. The motion carried by all ayes.
SOUTHERN STATES BIDS REJECTED
Mr. Dean stated that the bids for the Southern States Building Improvements were all over budget. The budget was $50,000 and the bids came in over $300,000. It was the recommendation of our engineers to reject the bids. A motion was made by Mr. Holman to reject all bids for the Southern States Building Improvement. This was seconded by Mr. Martin and carried by all ayes.
ENTERPRISE ZONE PUBLIC HEARING APPROVED
Mr. Dean stated it would be necessary to have a Public Hearing on the Enterprise Zone Amendment. A motion was made by Mr. Pecht to advertise for a Public Hearing on the Enterprise Zone Amendments to be held on October 9, 2012. This was seconded by Mr. Martin and carried by all ayes.
HAZARD MITIGATION GRANT
Mr. Dean stated that the Town had applied for a Hazard Mitigation Grant to correct the drainage from Rt. 46 across campus at Saint Paul’s. Debbie Messmer from the State Dept. of Emergency Management had been down and said it would be hard to prove the benefits and suggested hiring an engineer to help with this. After a discussion, this was tabled until October. It was pointed out a study was done in 1997 and the problems with the drainage was a problem in 1963.
APPROVAL ON PLANNING GRANT APPLICATION
Mr. Dean reported that the grant applied for with the Town of Alberta had been denied. He would like to apply for a planning grant to prepare us for March when we can again apply for the construction grant. A Resolution was in the packets that Council would need to approve for the Town to apply for the planning grant. A motion was made by Mrs. Sanderson to approve the
RESOLUTION FOR GRANT ALBERTA/LAWRENCEVILLE
Resolution to apply for to the Department of Housing and Community Development for a Planning Grant for the Alberta/Lawrenceville Regional Sewer System Consolidation Project. This motion was seconded by Mr. Pecht and carried by all ayes.
VIRGINIA FOR THE ARTS
A copy of a letter from Virginians for the Arts was in the packets for Council information. It was pointed out that this is not the same as the ArtBank Grant that the Council supports.
TOBACCO/TURNTABLE GRANT
According to the Tobacco/Turntable Grant, we have to own the property that belongs to the railroad. They were first going to donate the property to the Town but now they want money. Mr. Dean stated that he would like to see if the grant money can be used for other purposes.
RESOLUTION TO APPLY FOR CDBG - $210,000 SEWER REPLACEMENT
Mr. Dean stated that a Resolution was before Council to apply to the Department of Housing and Community Development for Industrial Revitalization Funds in the amount of $210,000.00 to fund the Turntable Park and Outdoor Center at 409 W. Fifth Ave. This would require a $10,000 in-kind from the Town for the eight-inch gravity sewer replacement and $200,000 in CDBG funds. A motion was made by Mrs. Sanderson and seconded by Mr. Holman to adopt the Resolution. This carried by all ayes.
TAX RELIEF RESOLUTION – 92%
Mr. Pecht stated that a Tax Relief Resolution was before Council. The Town receives funds in the amount of $39,560.51 from the State for PPTRA relief and in order to expend this amount the Town needs to offer tax relief in the amount of 92%. A motion was made by Mr. Pecht and seconded by Mrs. Sanderson to adopt the Resolution for Tax Relief and provide 92% relief. This carried by all ayes.
FIRE REPORT
Mr. Martin reported that the fire department had responded to 35 calls in August for a total of 93.5 man hours. The fire department will be cooking a stew on September 29th. A breakdown of their calls is in the report in the packets.
SURPLUS VEHICLES
A list of vehicles was presented that needed to be declared surplus. A motion was made by Mr. Holman to declare surplus property a 1998 Dodge Pickup Truck, a 1996 Ford F150 pickup, and a 2004 Dodge Intrepid Police Cruiser. This motion was seconded by Mr. Martin and carried by all ayes.
POLICE REPORT
The police and personnel reports were in the packets.
Chief Gibson reported that the second car has arrived and the graphics have been completed.
CONCERT INFORMATION
Mrs. Sanderson reported that the radio station in Crewe is bringing exciting concerts to Southside Virginia. On Sept. 20th they will have Darius Rucker. Tickets can be purchased at Benchmark Bank.
TOBACCO HERITAGE TRAIL PARK REPORT
Mr. Martin and Mrs. Talbert gave a report on the Tobacco Heritage Trail Park. Bricks can be purchased for $50 and given in memory or in honor of a loved one. A gazebo has been selected and the committee hopes to get donations for it. Park benches and picnic tables can also be given or donations made in honor or in memory. A mural for the side of the E E Vaughan building is being worked on with a couple offering to paint it free. Copies of their art work are to be shown to the committee before this is decided on.
Mayor Pond stated that he had invited Dr. Flythe, Interim President of Saint Paul’s and Dr. Spencer, Chairman of the Board of Directors at Saint Paul’s to attend the Council meeting, however they were not able to come but may come at a later date.
Mrs. Talbert reminded Council of the Horse Owners Meeting on Sept. 20, at 7 p.m.; the Fire Department 100th Anniversary on October 7th and the Taste of Brunswick Festival on October 13th.
Chief Kevin Pair of the fire department stated that on Oct. 6, the department would be cooking a stew and holding an open house.
PAYMENT OF BILLS
A motion was made by Mr. Pecht to pay the bills in the amount of $87,677.70, this included the fire department bills, and charge to the proper accounts. This was seconded by Mrs. Sanderson and carried by all ayes.
ADJOURNMENT
There being no further business to come before Council, a motion was made by Mrs. Sanderson and seconded by Mr. Pecht to adjourn, this carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
______________________________________________________________________________________________________
August 29, 2012
Mayor Douglas R. Pond called the Special Called Meeting to order at 5p.m. on August 29, 2012.
ROLL CALL
Roll was called. Present: Mayor Douglas R. Pond; Council members, Joyce D. Bland, H. B. Brockwell, Jr., Harry S. Holman, Scott E. Martin and Robert F. Pecht, III. Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean and Town Clerk Alice B. Talbert.
Absent: Council members: Dora D. Hardy and Esther B. Sanderson
APPROVAL OF AIRPORT BILLS
Mr. Pecht stated that the airport bills for FY2012 were before Council for approval. A motion wasmade by Mr. Pecht to pay the Town‘s 33% share in the amount of $15,230.82. This was seconded by Mr. Martin and carried by all ayes.
AGREEMENT – IDA, COUNTY AND TOWN AND DOMINION VIRGINIA POWER
After weeks and weeks of meetings, Council had before them a copy of the Agreement between the IDA, County and Town to supply water and wastewater to Dominion Power and the Dominion Virginia Power Generating Plant Water and Wastewater Agreement between the IDA, County, Town and DVP. Mr. Outten, Mr. Dean, Mr. Pecht and Mr. Brockwell had all reviewed these Agreements. One major item was #10 in the Agreement between the IDA, County and Town was the County and IDA insuring that the Town have a sufficient revenue stream to pay the remaining debt service on the water treatment plant expansion should VDP ceases its purchase of water from the Town for any reason .
Mr. Outten stated that both agreements were only for the project to provide water and wastewater to DVP, the funding and rate to be charged for this project.
A motion was made by Mr. Brockwell to authorize the Mayor, Clerk and Town Attorney to sign both the agreement with the County and the IDA and the contract with DVP to provide water and wastewater. This was seconded by Mr. Holman and carried by the following roll call vote. Voting aye: Bland, Brockwell, Holman, Martin and Pecht. Absent: Hardy and Sanderson.
ADJOURNMENT
A motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes to adjourn.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
________________________________________________________________________________________________
August 14, 2012
The regular meeting of the Lawrenceville Town Council was called to
order on August 14, 2012, by Mayor Douglas R. Pond at 7:30 pm.
ROLL CALL
Roll call: Present- Mayor Douglas R. Pond; Council members: H. B.
Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F.
Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten; Town
Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Fire Chief, Kevin
Pair; Adm. Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert, citizens
and the press.
Absent: Council member, Joyce D. Bland
PUBLIC HEARING
As this time had been advertised for a Public Hearing on the purchase of
the Peebles Building with Grant funds in the amount of $125,000, Mayor Pond
declared the Public Hearing open. As no citizens asked to speak
concerning the purchase of the building, a motion was made by Mr. Martin
and seconded by Mr. Brockwell to close the Public Hearing, this carried by
all ayes.
A motion was made by Mrs. Sanderson to use $125,000 Grant funds to
purchase the Peebles building from the school board. This motion was
seconded by Mr. Holman and carried by all ayes. Mr. Outten stated the
Board of Supervisors had adopted a Resolution for the School Board to
transfer the property directly to the Town.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht and seconded by Mrs. Sanderson to approve
the minutes of the July 10th meeting as received, suspend the
reading and file. This motion carried by all ayes.
A motion was made by Mr. Pecht to approve the minutes of the called
meetings on July 26, July 30, and August 1, as received, suspend the
reading and file. This motion was seconded by Mr. Martin and carried
by all ayes.
CHANGE IN AGENDA FORMAT
Mayor Pond stated that he would like to move Parks/Recreation report up
on the agenda as Mr. Hudson was present to give a report on the Tobacco
Heritage Trail Park.
CITIZENS CONCERNS
Mr. Michael Redman asked to speak before Council. Mr. Redman
stated that he was a landlord in Town and felt the Town did not have a good
program to monitor water cut offs. He would like to have letters sent
after water is cut off for nonpayment to the owners of the property and to
David Tucker, building inspector. Mr. Redman stated that some renters
cut the water back on creating a problem. Mayor Pond thanked Mr.
Redman and turned this request over to the Water/Wastewater Committee, Mr.
Dean and Mr. Outten to see what could be done.
UPDATE ON TOBACCO HERITAGE TRAIL PARK
Mr. Bill Hudson of the Lions Club and member of the Tobacco Heritage
Trail Park Committee gave a report on the progress of the park planned on
the property next to E E Vaughan. Mr. Hudson stated that a flag pole
and flag had been placed on the property. The flag pole was donated
by Allen Parrish of Daniel Bros. A gazebo in the center of the park
is the next project. Kaye Brewer has donated a stew pot to be placed
in the park and Bradford and Brad McClenny have donated an old railroad
baggage cart for the park. Charles Vaughan of E E Vaughan donated the
wall for a mural. Tax exempt forms have been printed for use in
donations or purchase of bricks for the brick walkways. Mr. Hudson
stated that all suggestions and ideas are welcomed as the flag pole was the
only thing in concrete so far.
REGIONAL JAIL UPDATE
Mr. Dean reported that the Regional Jail water/wastewater was in the
final phases. He is still working with Timmons to improve the
system.
Mr. Dean stated that Ms. Moore of the IDA stated that any discussion on
the Lawrenceville/Alberta water/wastewater project would have to wait until
after September 1.
TOBACCO HERITAGE TRAIL UPDATE
Mr. Dean stated that the bid award had been sent out and work would be
starting on the Tobacco Heritage Trail in Brodnax and coming this
way. The project should be complete in July or August of 2013.
DOWNTOWN STREETSCAPE BIDS
Bids have been received on the Downtown Streetscape Improvements but Mr.
Dean stated that he was not ready to recommend awarding of the bid at this
time. Micky Clary Construction was low bidder.
BIDS ON SOUTHERN STATES BUILDING IMPROVEMENTS
Bids on the Southern States Building Improvements had also been received
and were higher than anticipated. Mr. Dean stated that he was not
ready to recommend awarding the bid on this project. Castle Heights
Construction was low bidder.
Mr. Dean stated that a quiz was in the packets for members to take for
their enjoyment.
RESOLUTION IN OPPOSITION TO TOLLS ON I95
A Resolution in Opposition to the Installation of toll Collection
Facilities on Interstate 95 was in the packets. After a discussion, a
motion was made by Mr. Brockwell to adopt the Resolution as
presented. This was seconded by Ms. Hardy. This motion was
carried by all ayes.
FIBERIGHT
Mr. Dean stated that a copy of a news release was in the packets
concerning Fiberight and he also reported that the IDA, at their meeting
tonight, had voted to sell Fiberight the property at the Industrial
Park.
ENTERPRISE ZONE ANNUAL REPORT
Mr. Dean stated that the Enterprise Zone Annual Program Report and a
letter from the IDA were in the packets.
FINANCIAL REPORT
Mr. Pecht reported that as yet we do not have any revenue or expenses
from the Regional Jail. Mr. Pecht also stated that the Town has
received $12,929.51 from FEMA and expect to receive the balance in 4
phases.
FIRE REPORT
Mr. Martin stated that the fire report was in the packets. Mr.
Martin reported that 40 calls had been responded to in July with 10 in town
and 30 out of town, expending 179 man-hours.
Chief Pair stated that as the fire department also assist with EMS
calls, he would like to report that a report came in of an accident on
5th Ave and the first on the scene was Lawrenceville Police
Assistant Chief, B. N. Newcomb. Chief Pair reported that the man’s
life was saved by Assistant Chief Newcomb’s quick action.
Chief Pair also reported that a house owned by Mr. Redman had a kitchen
fire and the fast response of the fire department had saved the
house.
Mr. Brockwell thanked the fire department for their work in
fundraising.
EMPLOYEE RETIRES
Mrs. Sanderson reported that town employee, James Gillis had retired
effective August 1.
POLICE REPORT
Mrs. Hardy reported that the police report was in the packets.
Chief Gibson stated that the new vehicle had arrived and he presented a
picture of the new vehicle with the new lettering. A great job was
done on the new logo.
Chief Gibson also reported that a new date for our block party was
August 28th and it would be called a Back to School Party as we
would not be able to use the name National Night Out as that is only for
the first Tuesday of August.
SURPLUS EQUIPMENT APPROVAL
A list of surplus equipment from the Police Department was in the
packets. Mr. Brockwell made a motion to declare the list surplus and
to be sold. This was seconded by Mr. Pecht and carried by all
ayes.
Mr. Brockwell stated that the water/wastewater committee would have a
short meeting after Council.
Mr. Brockwell reported that the safety reports were in the packets and
he was pleased with the topic of the safety meeting at the water plant,
“Preparing for Emergency Evacuations.”
Mr. Dean reported that the Methodist Church had removed a house on the
property adjacent to the Church and that the property owner of a house on
Truck Street had removed a shed/building behind the house.
Mayor Pond reported that 90 athletes from Virginia University of
Lynchburg were meeting at St. Paul’s for a sports training camp.
Saint Paul’s will not be opening in August for classes.
PAYMENT OF BILLS
A motion was made by Mrs. Sanderson to pay the bills as presented and
charge to the proper accounts. This was seconded by Mr. Pecht and
carried by all ayes.
Notice of the ArtBank Program was in the packets. Also a flyer
concerning a meeting to be held on Sept. 20th at 7 p.m. for
horse owners will be at the Town Municipal Building. Mayor Pond
stated this is to help get an idea of interest in creating something at the
Southern States property for use by riders on the trail.
CLOSED SESSION
The following motion was made by Mr. Pecht. “Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended
for the purpose of discussing contractual matters.” This was seconded by
Ms. Hardy and carried by the following roll call vote: voting aye-
Brockwell, Hardy, Holman, Martin, Pecht and Sanderson. Absent: Bland
RETURN TO OPEN SESSION
Mr. Pecht made the following motion: “Mr. Mayor, I move the closed
meeting be adjourned and the Lawrenceville Town Council convene again in
open session.” This was seconded by Mr. Martin and carried by ball
ayes.
CERTIFICATION
Mr. Pecht made the following certification: “ Be it resolved to the best
of my knowledge ( i )only business matters exempted from open meeting
requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as
amended, and ( ii ) only such public business matters as were identified in
the motion by which the closed meeting was convened were heard, discussed
or considered in the meeting.” This was seconded by Mr. Brockwell and
carried by a roll call vote. Voting aye: Brockwell, Hardy, Holman,
Martin, Pecht and Sanderson. Absent: Bland
ADJOURNMENT
There being no further business to come before Council, a motion was
made by Ms. Hardy and seconded by Mrs. Sanderson to adjourn. This
carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
_____________________________________________________________________________________________________
August 1, 2012, Adjourned Joint Called Meeting
Mayor Pond called the Adjourned Joint Called Meeting of the
Lawrenceville Town Council to order at 6:30 p.m. on August 1, 2012 at the
Brunswick IDA Office.
ROLL CALL
Roll Call: Present: Mayor Douglas R. Pond; Council
members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Scott
E. Martin and Robert F. Pecht, III; Town Attorney, W. C. Outten, Jr.; Town
Manager, C. J. Dean and Town Clerk Alice B. Talbert; Members of the IDA
Board: Morris Taylor, Gwen McMillian, Robert Satcher, Ray Thomas, Leverne
Jolly and Deborah Layton and Wally Salko; Members of the Board of
Supervisors, Barbara Drummond, Denise Williams, Welton Tyler and Bernard
Jones and John Cataldo ; County Administrator Charlette Woolridge and IDA
Director, Joan Moore; IDA Attorney, Ben Emerson and IDA Engineer, Bob Roop
and the press.
Absent: Council members: Harry Holman and Esther Sanderson
MOTION TO GO INTO CLOSED SESSION
A motion was made by Mr. Pecht to go into closed session to discuss
contractual matters as follows: “Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provisions of Section 2.2-3711 of the Code of Virginia , 1950, as amended
for the purpose of discussing contractual matters. “ This was
seconded by Ms. Hardy and voting aye: Bland, Brockwell, Hardy, Martin
and Pecht. Absent: Holman and Sanderson.
RETURN TO OPEN SESSION
The following motion was made by Mr. Pecht: “Mr. Mayor, I move the
closed meeting be adjourned and the Lawrenceville Town Council convene
again in open session”. This was seconded by Mr. Martin and carried
by all ayes.
CERTIFICATION
Mr. Pecht made the following certification: “Be it resolved to the best
of my knowledge ( i )only public business matters exempted from open
meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950,
as amended, and ( ii ) only such public business matters as were identified
in the motion by which the closed meeting was convened were heard,
discussed or considered in the meeting.” This was seconded by Mr.
Brockwell and voting aye: : Bland, Brockwell, Hardy, Martin and
Pecht. Absent: Holman and Sanderson.
IDA AND BOARD OF SUPERVISORS RETURN TO OPEN SESSION
The IDA and Board of Supervisors both returned to open sessions.
APPROVAL OF DOMINION VIRGINIA POWER GENERATING W/S AGREEMENT
A motion was made by Mr. Brockwell to approve the Dominion Virginia
Power Generating Plant Water and Wastewater Agreement as amended.
This was seconded by Mr. Martin and carried by the following roll call
vote: Voting aye: Bland, Brockwell, Hardy, Martin and Pecht. Absent:
Holman and Sanderson. Absent: Holman and Sanderson.
IDA APPROVES AGREEMENT
A motion was made by Mr. Thomas and seconded by Mrs. Jolly of the IDA to
approve the Dominion Virginia Power Generating Plant Water and Wastewater
Agreement as amended. This carried by all ayes.
BOARD OF SUPERVISORS APPROVE AGREEMENT
A motion was made by Mrs. Drummond and seconded by Mr. Jones to approve
the Dominion Virginia Power Generating Plant Water and Wastewater Agreement
as amended. This carried by all ayes.
COMMITTEE APPOINTMENT FROM TOWN, IDA AND COUNTY
Dr. Satcher of the IDA made a motion to form a committee to work on the
specification of agreement from members of the IDA, County Board and
Town Council. This was seconded by Mr. Thomas.
Mr. Cataldo made a motion to appoint Barbara Drummond and
Charlette Woolridge for the Board of Supervisors with Denise Williams as an
alternate. This was seconded and carried.
Dr. Satcher made a motion to appoint Ray Thomas and Joan Moore for the
IDA with Morris Taylor as an alternate. This was seconded and carried
by all ayes.
A motion was made by Ms. Hardy to appoint H. B. Brockwell and C. J.
Dean for the Town and this was seconded by Mrs. Bland and
carried.
ADJOURNMENT
A motion was made by Ms. Hardy and seconded by Mrs. Bland to
adjourn. This carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
August 1, 2012, Called Meeting
Mayor Pond called a Special Called Meeting of the Lawrenceville Town
Council to order at 5:30 p.m. on August 1, 2012.
ROLL CALL
Roll was called: Present: Mayor Douglas R. Pond; Council
Members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Scott
E. Martin and Robert F. Pecht, III; Town Attorney, W. C. Outten; Town
Manager, C. J. Dean and Town Clerk, Alice B. Talbert.
Absent: Council Members: Harry S. Holman and Esther B.
Sanderson
MOTION TO GO INTO CLOSED SESSION
Mr. Pecht made the following motion: “Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended
for the purpose of discussing contractual matters.” This was seconded
by Mr. Brockwell and carried by roll call vote as follows: voting aye:
Bland, Brockwell, Hardy, Martin and Pecht.
MOTION TO RETURN TO OPEN SESSION
A motion was made by Mr. Pecht as follows: “Mr. Mayor, I move the closed
meeting be adjourned and the Lawrenceville Town Council convene again in
open session.” This motion was seconded by Mr. Brockwell and carried
by all ayes.
CERTIFICATION
Mr. Pecht made the following certification: “Be it resolved to the best
of my knowledge ( i ) only public business matters exempted from open
meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950,
as amended, and ( ii ) only such public business matters as were identified
in the motion by which the closed meeting was convened were heard,
discussed or considered in the meeting.” This was seconded by Mr.
Martin and carried as follows: Roll Call- voting aye : Bland,
Brockwell, Hardy, Martin and Pecht.
MOTION TO ADJOURN
A motion was made by Mr. Pecht and seconded by Mr. Brockwell to
adjourn. This carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
July 30, 2012, Joint Called Meeting
Mayor Pond called the Joint Called Meeting of the Lawrenceville Town
Council to order at 7:10 p.m. on July 30, 2012 at the Brunswick IDA
Office.
ROLL CALL
Roll Call: Present: Mayor Douglas R. Pond; Council
members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Scott
E. Martin and Robert F. Pecht, III; Town Manager, C. J. Dean and Town Clerk
Alice B. Talbert; Members of the IDA Board: M. Taylor, Gwen McMillian,
Robert Satcher, Ray Thomas, Leverne Jolly and Deborah Layton and IDA
Attorney, Ben Emerson; Members of the Board of Supervisors, Barbara
Drummond, Denise Williams, Welton Tyler and Bernard Jones ; County
Administrator Charlette Woolridge and IDA Director, Joan Moore; and the
press.
Absent: Council members: Harry Holman and Esther Sanderson; Town
Attorney, W. C. Outten, Jr.
CLOSED SESSION FOR IDA AND BOARD OF SUPERVISORS
The IDA Board was called to order and went into closed session; The
Board of Supervisors was called to order and went into closed session.
CLOSED SESSION FOR TOWN COUNCIL
A motion was made by Mr. Pecht to go into closed session to discuss
contractual matters as follows: “Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provisions of Section 2.2-3711 of the Code of Virginia , 1950, as amended
for the purpose of discussing contractual matters. “ This was
seconded by Mr. Martin and voting aye: Bland, Brockwell, Hardy,
Martin and Pecht. Absent: Holman and Sanderson.
RETURN TO OPEN SESSION
The following motion was made by Mr. Pecht: “Mr. Mayor, I move the
closed meeting be adjourned and the Lawrenceville Town Council convene
again in open session”. This was seconded by Mr. Brockwell and
carried by all ayes.
CERTIFICATION
Mr. Pecht made the following certification: “Be it resolved to the best
of my knowledge ( i )only public business matters exempted from open
meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950,
as amended, and ( ii ) only such public business matters as were identified
in the motion by which the closed meeting was convened were heard,
discussed or considered in the meeting.” This was seconded by Mr.
Martin and voting aye: : Bland, Brockwell, Hardy, Martin and
Pecht. Absent: Holman and Sanderson.
ADJOURN TO RECONVENE AUGUST 1, 2012
A motion was made by Mr. Martin and seconded by Mr. Brockwell to adjourn
the meeting and to reconvene on Wednesday, August 1, 2012 with
the Board of Supervisors and Board of the IDA at the IDA office at 6:30
p.m. This motion was carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
July 26, 2012
A Special Called Meeting was called to order at 5:40 p.m. by Mayor
Douglas R. Pond on July 26, 2012.
ROLL CALL
Roll was called. Present: Mayor Douglas R. Pond, Council Members:
Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin and
Robert F. Pecht, III; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J.
Dean; and Town Clerk, Alice B. Talbert.
Absent: Council Members, Harry S. Holman and Esther B. Sanderson.
CLOSED SESSION
A motion was made by Mr. Pecht as follows: “Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended
for the purpose of discussing contractual matters.” This motion was
seconded by Ms. Hardy and carried by the following roll call vote:
voting aye: Brockwell, Hardy, Martin and Pecht. Absent: Bland, Holman
and Sanderson.
RETURN TO OPEN SESSION
After a discussion on the above, a motion was made by Mr. Pecht as
follows: “Mr. Mayor, I move the closed meeting be adjourned and the
Lawrenceville Town Council convene again in open session.” This was
seconded by Mr. Brockwell and carried by all ayes.
CERTIFICATION
Mr. Pecht made the following certification: “Be it Resolved to the
best of my knowledge ( i )only business matters exempted from open meeting
requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as
amended, and ( ii ) only such public business matters as were identified in
the motion by which the closed meeting was convened were heard, discussed
or considered in the meeting.” This was seconded by Mr. Brockwell and
carried by the following roll call vote: Aye: Mrs. Bland, Mr.
Brockwell, Ms. Hardy, Mr. Martin and Mr. Pecht. Absent: Mr.
Holman and Mrs. Sanderson.
AUTHORIZATION TO INCREASE SEWER FLOW
A motion was made by Mr. Brockwell to authorize Mr. Dean and Mr. Outten
to work on a change to the Lawrenceville/IDA/County agreement to increase
the amount of sewer flow from 100,000 gallons to 150,000 gallons with the
provision that Alberta is included for the additional 50,000 gallons.
Mr. Pecht seconded this motion and it carried by all ayes.
ADJOURN UNTIL JULY 30, 2012
Mr. Pecht made a motion to adjourn until Monday night, July 30, 2012, at
7 p.m. to meet with the IDA Board and the Board of Supervisors at the IDA
office. This was seconded by Mr. Brockwell and carried by all
ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
July 10, 2012
The regular meeting of the Lawrenceville Town Council was called to
order at 7:30 p.m. on July 10, 2012 by Mayor Douglas R. Pond.
ROLL CALL
Roll was called: Present: Mayor Douglas R. Pond; Council Members,
Joyce D. Bland, Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F.
Pecht, III, and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town
Manager C. J. Dean; Planning Commission Members: Cynthia Pecht, Cheryl
Robertson and Michael Redman; Police Chief, E. L. Gibson, Jr.; Fire Chief,
Kevin Pair; Adm. Assistant, Wanda Johnson; Town Clerk, Alice B.
Talbert; citizens and the press.
Absent: Council Member, H. B. Brockwell, Jr. and Planning
Commission Member, William Samford.
PUBLIC HEARING- REZONING REQUEST
As this time had been advertised for a Joint Public Hearing on a zoning
request, Mayor Pond declared the Hearing open. Mayor Pond stated that
the request was to rezone from R1 to R2 three parcels on S. Main
Street. Nancy Arthur asked to speak to Council. Mrs. Arthur
stated that she lives next to the house that the request is from and that
she has no opposition to the rezoning. Mayor Pond stated that Mr.
William Laffoon, the owner of 103 South Main Street wants to restore the
house, one of the oldest in Lawrenceville, and feels this would be in
the best interest of the Town. Mr. Laffoon proffered to the Town that he
would comply with the Secretary of the Interior’s Standards for
Rehabilitation of Historic Structures in completing his
work. Mr. Outten reminded Council that all three parcels
would have to be rezoned that spot zoning was not allowed. As no one
else asked to speak on the rezoning issue, a motion was made by Mrs.
Sanderson and seconded by Mr. Holman to close the Public Hearing.
This carried by all ayes. The Planning Commission left to discuss the
request.
APPROVAL OF MINUTES
A motion was made by Mr. Martin to approve the minutes as received,
suspend the reading and file. This was seconded by Mrs. Sanderson and
carried by all ayes.
EDA REPORT
The Lawrenceville EDA did not have minutes for the packets as their
meeting was rescheduled for tonight. Mr. Martin reported that they
had sold property on Hicks Street and the money was in the bank. The
EDA is proceeding with the transfer of the proposed park property back to
the town.
CITIZEN CONCERNS
Under recognition of citizens, William Laffoon stated that he was late
getting to the meeting but wanted Council to know that he was in favor of
the rezoning request.
MAYOR’S REPORT
Mayor Pond expressed deepest sympathy to the office personnel, he stated
that in the last 3 weeks new computers and new software installation had
involved everyone in the office.
The Explorer
Magazine was out and copies were in front of Council
members.
Mayor Pond stated that the Fire Dept. had been very busy with
brush fires during the hot weather and he appreciated the members.
A copy of the Disclosure Statement by SACS was in the packet along with
a letter from Saint Paul’s.
APPROVAL TO ADVERTISE FOR PUBLIC HEARING ON PEEBLES BUILDING
Mr. Outten stated that the County Board is interested in passing a
Resolution for the School Board to pass to the town directly the building
known as the Peebles Building. The Resolution would pass the property
to the Town directly. We would need to advertise for a Public
Hearing for the purchase after which we would also have to adopt a
Resolution. A motion was made by Mr. Pecht to advertise for a
Public Hearing to Purchase the Peebles Building with Grant funds and pay
the funds into the School Board Capital account. This was seconded by
Mr. Holman and carried by all ayes.
Mayor Pond thanked Mr. Outten for his assistance in making this a smooth
transaction.
FINANCIAL REPORT
Mr. Pecht stated that the Town will be receiving $63,000 from FEMA that
will be included in our Audit.
PLANNING COMMISSION RECOMMENDATION
The Planning Commission returned to Council and Ms. Pecht stated that
the Commission had discussed the request and it was their recommendation to
approve the request as presented. Mr. Outten again stated that
Council cannot spot zone and would need to rezone all three parcels as
R2. This would be parcels 11, 11A and 12.
MOTION TO APPROVE ZONING REQUEST
After a discussion, a motion was made by Mrs. Sanderson to rezone
parcels 11, 11A and 12 as R2. This was seconded by Mr. Holman and
carried by all ayes. Mr. Laffoon thanked Council and the
Commission.
REGIONAL JAIL UPDATE
Mr. Dean reported that a copy of Biggs Construction’s time line on the
Regional Jail was about a month behind schedule. Also an updated
letter from English was in the packets. The storage tank is up and
operating. DEQ had issued a certificate to operate on June 12,
2012.
STILL NO DECISION ON LAWRENCEVILLE/ALBERTA WATER/WASTEWATER
Mr. Dean stated that Ms. Moore with the IDA stated that it would be
September before she could discuss the Lawrenceville/Alberta
Water/Wastewater Agreement.
A copy of Southside Planning’s Priority list was included in the packets
.
GRANT SUBMITTED FOR STORM DRAINAGE AT SAINT PAUL’S
Mr. Dean stated that a pre-application form had been submitted for a
grant to help with the storm drainage problem at Saint Paul’s.
UPDATE ON TOBACCO HERITAGE TRAIL
Tobacco Heritage Trail update, Mr. Dean stated that in 8 to 9
months you should be able to walk from Lawrenceville to Brodnax.
DOWNTOWN STREETSCAPE IMPPROVEMENTS
Mr. Dean stated that advertisement for bids for the Downtown Streetscape
Improvements had been advertised and bids will be received until July 27,
2012. This section will be from Memory Keepers down New Street to the
trailhead.
SOUTHERN STATES BUILDING IMPROVEMENT UPDATE
Also on July 27, 2012, bids will be received for the Southern States
Building Improvements. This will be for the renovation of a section
of the existing Southern States Building to include new restroom, install
new asphalt shingles on the roof, construct handicap ramp and remove the
silo and furnish and install approximately 740 LF of 8 inch sewer.
WTP PER AND WWTP PER EXECUTIVE SUMMARIES
Copies of Lawrenceville WTP PER Executive Summary and the Lawrenceville
WWTP PER Executive Summary were in packets. Mr. Dean stated that the
entire report could be reviewed in the Town Office.
DOMINION VA POWER UPDATE
Mr. Dean stated that Dominion VA Power would be holding a public meeting
on Monday, July 16 from 6 pm to 8 pm to discuss the Williams gas pipeline
and a public meeting on Thursday, July 19, from 6 pm to 8 pm to discuss
Dominion Transmission lines.
FIRE DEPARTMENT REPORT
Mr. Martin reported that the fire department had responded to 30 calls
in June with 9 in town and 21 out of town and approximately 96 man-hours
expended.
Mr. Martin reported on a meeting on the siren guidelines. A motion
was made to accept the siren policy guidelines. This was
seconded by Ms. Hardy and carried by all ayes.
Chief Pair reported that the ladder truck would be going to Chester for
repairs and recertification. 15 new helmets had been received, Chief
Pair stated that the Fire Dept. would be holding a fish fry on Saturday,
July 14 from noon until 7 pm.
100TH ANNIVERSARY OF FIRE DEPT.
Chief Pair also thanked Council for the ad for the 100th
Anniversary booklet and for all the Council’s support during the year.
NATIONAL NIGHT OUT
Chief Gibson reminded Council of the National Night Out to be held
August 7th from 5 to 10 pm.
FOX RICHMOND REQUEST TABLED
Mayor Pond stated that he had been in contact with Anna Green of Fox
Richmond concerning a promotional campaign to highlight various
destinations and had 3 price options. After a discussion, this
campaign was tabled until next year and Mayor Pond was asked to contact Ms.
Green.
SUPPORT FOR PROPOSED PARK NEXT TO VAUGHAN’S
A motion was made to support the proposed park next to E E Vaughan’s
with $300.00. This motion was made by Mr. Holman and seconded by Mrs.
Sanderson and carried by all ayes.
CHAMBER ANNUAL PICNIC
Council was reminded of the Chamber Annual Picnic to be held August
8th and asked to notify the Town Office if planning to attend
before the deadline on July 27th.
PAYMENT OF BILLS
A motion was made by Mr. Pecht and seconded by Mrs. Sanderson to pay the
bills as presented and charge to the proper accounts. This motion
carried by all ayes.
REQUEST TO MAKE ALLEY ONE WAY
Chief Gibson stated that there have been several near misses at the
alley beside Brunswick Ins. Agency and that making this alley one way would
prevent possible accidents. Chief Gibson was asked to talk with Mr.
Thomas of Brunswick Ins. , and this could be handled by the police
department.
Mr. Pecht asked if other localities could be contacted concerning the
tolls proposed on I95 at Emporia and have a report back at our next
meeting.
ADJOURNMENT
As there were no further business to come before Council, a motion to
adjourn was made by Mr. Martin and seconded by Mr. Pecht. This
carried by all ayes.
Douglas R. Pond,Mayor
Alice B. Talbert, Clerk
June 12, 2012
The Regular Meeting of the Lawrenceville Town Council was called to
order at 7:30 p.m. on June 12, 2012, by Mayor Douglas R. Pond.
ROLL CALL
Roll was called as follows: Present- Mayor Douglas R. Pond;
Council Members: Joyce D Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry
S. Holman. Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson;
Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Adm. Assistant,
Wanda Johnson; Police Chief, E. L. Gibson, Jr.; Bill Herrington of the
Lawrenceville EDA; Members of the Lions Club, Bill Hudson and Jerry
Davis; Town Clerk, Alice B. Talbert, citizens and the press.
PUBLIC HEARING – PROPOSED REAL ESTATE TAX RATE
As this time had been advertised for a Public Hearing on the Proposed
Real Estate Tax rate for FY12/13, Mayor Pond declared the meeting
open. Mr. Pecht explained that due to the last assessment of real
property the assessed value had decreased by 4.18%. In order to levy
the same amount of real estate tax as last year, a rate of $0.2922 per $100
of assessed value would be required. The Town proposed an increase
from $0.28 to $0.30 per $100 of assessed value. Based on the proposed
tax rate and changes in other revenues, the total budge of the Town will
exceed last year’s by 4.45%.
As no citizens asked to speak on the proposed tax rate, a motion was
made by Mr. Brockwell to closed the Public Hearing; this was seconded by
Mrs. Bland and carried by all ayes.
ADDITION TO AGENDA
Under New Business, the addition of Appointments of Town Manager and
Town Attorney was added to the Agenda.
EDA PROPERTY
Bill Hudson of the Lions Club asked to speak to Council concerning a
project they are interested in doing with the EDA property on Hicks Street
next to E. E. Vaughan. Mr. Outten had met with the EDA and Lions Club
members and explained that the Town has liability insurance coverage on the
EDA in its formative stage but operation of a park would not be covered and
they would have a liability. Under the Code of Virginia, towns,
cities and counties are exempt from liability but EDA’s or similar
organizations are not. Mr. Outten advised them they could turn the
property over to the Town and he did not say the Town did not want a
park. Mr. Hudson handed out copies of their proposal of a park to
Council. Bill Herrington of the EDA stated that the EDA understood
the liability problem and wanted the Council to know that they endorse the
park project and they are willing to return the property to the Town if the
Town will proceed with the park project. Mr. Hudson stated that the
Garden Club, the Lioness Club and the ROTC from the High School have all
volunteered to help with the project. The Lions Club has a donation
of $300 and the EDA has stated that they will give $300 for this
project. A committee has already been formed with members from the
EDA and Lions and Lioness Clubs and they asked that a committee from the
Council be appointed to join them. Mr. Herrington asked if a
Resolution of Support could be had endorsing the project so the EDA could
transfer the property over to the Town. A motion of Support and
Endorsement was made by Mr. Holman and seconded by Mr. Martin. This
motion carried by all ayes.
Mr. Brockwell thanked the Lions Club for the plans and stated that the
pictures helped greatly. He stated that he was supportive of the
walkway to the trail that lead to the Town’s Trailhead Project. He
stated that our plans would be a place where we will have parking and where
concerts and other activities could be held. The Town has grants for
the Trailhead Project and also for work at the backs of the stores.
Mr. Brockwell also stated that he felt the sidewalk would need to be wider
at the EDA property. Mr. Martin thanked Mr. Hudson and Mr. Davis for
the work they had done. Mr. Pecht stated that once the railroad
property is owned by the Town maybe the proposed park could be moved to the
Trail area. Mr. Herrington stated that the EDA wants to keep the park
on the site proposed.
MAYOR’S REPORTS
Mayor Pond asked Mr. Outten to report on the Peebles Building. Mr.
Outten stated that he had met with the School Board and they have adopted a
Resolution giving the building back to the County. Now the County
will sell the property to the Town for $125,000 (Grant funds) and the
County will put the money into the School Board Capital Fund. If all
goes as planned, the Town Council at our August meeting will approve the
purchase of the Building.
Mayor Pond stated that he would be taking a couple people to Fiberight
at 1:00 p.m. on Thursday and invited Council to go along.
Mayor Pond stated that he had sent an email to our representatives,
Tyler and Lucas concerning the State giving $300,000 to the Town of Boydton
and stating that the Town of Lawrenceville had lost $640,000 when our
prison closed. He did not receive an answer to his email so he had
sent another asking for $100,000 if not the $640,000 and sent a copy to
Frank Ruff.
Mayor Pond also reported that he would be going to Saint Paul’s College
on Thursday to give them his paycheck as a symbolic gesture.
On Thursday morning Mayor Pond will be going on a 3 mile bike ride on
the trail with students and Amy Barmoy from the High School.
TASTE OF BRUNSWICK FESTIVAL AD
Mayor Pond also stated that an email concerning ads for the Taste of
Brunswick Festival was in the packets. A motion was made by Mr. Pecht
to purchase a full-page ad the same as last year. This was seconded
by Mrs. Sanderson and carried by all ayes.
100TH ANNIVERSARY BOOKLET – FIRE DEPT
Also in the packets was ad size and prices for the 100th Anniversary
Booklet for the Fire Department. A motion was made by Mr. Brockwell
to purchase a full page ad. This was seconded by Mr. Pecht and carried by
all ayes.
REGIONAL JAIL UPDATE
Mr. Dean reported that the Regional Jail would be having a ribbon
cutting on June 22, 2012, from 3 p.m. until 7 p.m. Council was
invited to attend and if anyone would like a ride, they are to notify the
Town Office.
Mr. Dean stated that the sewer pump station is on line and working, the
water tank has been filled and test is going on now. The booster
station is waiting for parts to come in.
LAWRENCEVILLE/ALBERTA PROPOSAL
Mr. Dean reported that he hopes to hear from the County and IDA
concerning the Lawrenceville/Alberta Water and Wastewater proposal after
July 1.
TOBACCO HERITAGE TRAIL PROJECT UPDATE
Notice of Award has been sent out on the Tobacco Heritage Trail
Project. Virginia Carolina Paving will be working on this.
Bridges will cause some delay but it is expected to be finished in a
year.
RESOLUTIONS FOR VRS CONTRIBUTION RATE
Two Resolutions from VRS were in the packets for adoption concerning the
retirement contribution rate. The first Resolution concerned the
contribution rate options; the certified rate of 11.16% or the alternate
rate of 10.65%. The option recommended to Council was the certified
rate of 11.16%. A motion was made by Mr. Brockwell to adopt the
Resolution to pay the certified rate of 11.16% . This was seconded by
Mr. Pecht and carried by all ayes.
RESOLUTION – VRS REQUIREMENT OF EMPLOYEE 5%
The second Resolution required employees to pay the 5% employee
contribution on a pre tax basis and also for the Town to give an equal
increase of 5% in pay to offset this. A motion was made to adopt the
Resolution as presented by Mr. Brockwell and seconded by Mr. Pecht.
This carried by all ayes.
COMPREHENSIVE ECONOMIC DEVELOPMENT UPDATE
Mr. Dean stated that Southside Planning District had sent out the
Comprehensive Economic Development Strategy Update: Regional Priorities
List. Mr. Dean recommended: #1 Water Plant upgrade and
expansion; #2 Wastewater Treatment Plant expansion; #3 Turntable Park and
Tobacco Heritage Trail Trailhead and #4 Peebles Building
revitalization. A motion was made by Mr. Brockwell to approve the
project in the order presented by Mr. Dean. This was seconded by Mr.
Pecht and carried by all ayes.
VA-CAROLINA REQUEST FOR SERVICE
A copy of an email Mr. Dean had received from Mr. Roop of the Timmons
Group was in the packets. The IDA has received money for water and
sewer to go to Va-Carolina Forest Products. No plans have been
presented to Council for this project.
FORMAL ADDOPTION OF FY 12/13 BUDGET
Mr. Pecht stated that the Budget for FY12/13 had been presented in
April, advertised and a Public Hearing held in May with no public
comment and tentatively adopted. Mr. Pecht made a motion to formally
adopt the FY12/13 Budget. This was seconded by Mr. Brockwell and
voting aye: Bland, Brockwell, Hardy, Holman, Martin, Pecht and
Sanderson.
ADOPTION OF REAL ESTATE TAX RATE
Mr. Pecht made a motion to adopt the Real Estate Tax Rate Change. This
was seconded by Mr. Brockwell and voting aye: Bland, Brockwell, Hardy,
Holman, Martin, Pecht and Sanderson.
FIRE DEPT REPORT
Mr. Martin reported that the Fire Department had answered 33 calls in
April and expended 54.83 man-hours. For the month of May, 20 calls
had been answered with 58.36 man-hours expended. Mr. Martin stated
that a protocol was needed for the new fire siren. Chief Gibson and
Mr. Martin are to get with the Fire Chief and get this in order.
APPROVAL OF SOCIAL MEDIA POLICY
Mrs. Sanderson stated that a copy of a Social Media Policy was in the
packets for adoption. (The policy would protect what can or cannot be
shared by Police Dept. and the Town Employees.) After a discussion, a
motion was made by Mrs. Sanderson for the Town and Police Department to
adopt the Social Media Policy as guidelines. This was seconded by Mr.
Martin and carried by all ayes. Mr. Martin commended Chief Gibson for
his research and work done on the policy.
RESERVED PARKING SPACE
Chief Gibson stated that he and Mr. Dean had talked concerning a
reserved parking space for the volunteers at the Museum. The space
would be reserved for the volunteer during the time frame that they have
the Museum open on Tuesday and Thursday. The rest of the time, the
space would be available for public use. Chief Gibson will handle
this matter.
ENTERPRISE ZONE UPDATE
Mrs. Sanderson stated that Benchmark Bank had requested to be included
in the Enterprise Zone. The IDA should have something for Council to
look at in July and then we have to have a Public Hearing before adoption
of the updated Enterprise Zone. This will cover several businesses
that are not included at present.
BRONZE AWARD PRESENTED TO WATER DEPARTMENT
Mr. Brockwell reported that the water department had been awarded the
Bronze Award for excellence in water treatment. This is the fifth or
sixth year that the water department has received this award.
Safety reports were in the packets.
FLAGS REQUEST
Mayor Pond stated that someone had asked him about the possibility of
Saint Paul’s having flags on the Town’s light poles. After a
discussion, the College Liaison Committee was asked to check with the
College as to details of what they had in mind and report back in July.
JOINT PUBLIC HEARING SET FOR JULY 10, 2012
A copy of a notice for a Joint Public Hearing with the Lawrenceville
Planning Commission will be held at the July meeting.
RELAY FOR LIFE UPDATE
Mrs. Talbert reported that the Relay for Life had been very successful
this year with approximately $79,000 turned in.
PAYMENT OF BILLS
A motion was made by Mr. Pecht to pay the bills as presented and charge
to the proper accounts. This was seconded by Mrs. Sanderson and
carried by all ayes.
APPOINTMENT OF TOWN ATTORNEY
A motion was made by Mr. Brockwell to reappoint W. C. Outten, Jr. as
Town Attorney for the period July 1, 2012 – June 30, 2013. This
motion was seconded by Mrs. Sanderson. Voting aye: Bland,
Brockwell, Hardy, Holman, Martin, Pecht and Sanderson
APPOINTMENT OF TOWN MANAGER
A motion was made by Mr. Brockwell to reappoint C. J. Dean as Town
Manager for the period July 1, 2012 – June 30, 2013. This motion was
seconded by Mr. Pecht. Voting aye: Bland, Brockwell, Hardy, Holman,
Martin, Pecht and Sanderson.
ADJOURNMENT
There being no further business to come before Council, a motion was
made to adjourn by Mr. Brockwell, seconded by Mr. Martin and carried.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
__________________________________________________________________________________________________
May 8, 2012
The regular meeting of the Lawrenceville Town Council was called to
order on May 8, 2012, at 7:30 pm by Mayor Douglas R. Pond.
ROLL CALL
Roll was called as follows: Present: Mayor Douglas R. Pond;
Council Members, Joyce D. Bland, H. B. Brockwell, Jr., Scott E. Martin and
Robert F. Pecht III; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J.
Dean; Administrative Assistant, Wanda Johnson; Dan Poteet, Sr. Mgr.
Business Development of Dominion Virginia Power; Town Clerk Alice B.
Talbert; Citizens and the press.
Absent: Council Members: Dora D. Hardy, Harry S. Holman and Esther
B. Sanderson.
PUBLIC HEARING – PROPOSED BUDGET FY12/13
As this time had been advertised for a Public Hearing on the Proposed
Budget for FY12/13, Mayor Pond declared the Public Hearing open. Mr.
Pecht gave an overview of the proposed budget and the assumptions.
The proposed budget would include a 6% raise for employees to help with the
mandated 5% VRS the employees will be paying toward retirement. The
budget included a shared position with the Chamber secretary and the
Town. The Town will be paying all health insurance for
employees. Real estate tax rate will be increased from .28 to .30 per
$100 value due to the re-assessment. As no citizens asked to speak,
Mr. Martin made a motion to close the Public Hearing, this was seconded by
Mr. Brockwell and carried by all ayes.
DOMINION VIRGINIA POWER PRESENTATION
Mayor Pond introduced Dan Poteet, Sr. Mgr. Business Development at
Dominion Resources. Mr. Poteet stated that he was a member of a hunt
club in Brunswick and a friend of Sidney Brandon. Mr. Poteet said he
loves the County and spends most weekends here. Mr. Poteet gave an
overview of the Dominion Virginia Power Plant to be built on Hwy 58 in
Brunswick County. The new plant will be built on 50 acres of a
205-acre site owned by the IDA. Dominion has an option to purchase
the land from the IDA. Dominion is applying to DEQ for an
air permit and once that has been obtained, they will ask VA State
Corporation Commission for a Certificate of Public Convenience and
Necessity. Once they have this, construction will begin.
RESIDENTIAL CONNECTIONS TO COUNTY LINES
Mr. Dean stated that a letter was sent to Charlette Woolridge and Joan
Moore concerning residential connections to the water/wastewater lines
installed along Christanna Hwy. The letter was sent January 20th and
he still has not received an answer.
REGIONAL JAIL SEWER PUMP STATION UPDATE
A letter was sent to David Saunders of Timmons Group with the punch list
for the Regional Jail Sewer Pump Station.
TOWN OF ALBERTA CONNECTION TO REGIONAL JAIL LINES
Mr. Dean reported that he had met with Joan Moore of the IDA, Charlette
Woolridge of the County and Mac Bugg of B & B Consultants concerning
the connection of the Town of Alberta to the sewer line at the Regional
Jail 12 days ago and still no decision has been made.
TOBACCO HERITAGE TRAIL GRANT
The Town has received tentative approval for $300,700 grant for the
construction of sidewalks, streetlights and the relocation of utilities
linking the downtown business district with the Tobacco Heritage Trail.
PEEBLES BUILDING
Mr. Outten stated that he would be attending the School Board meeting on
the 4th Monday and hopes to finalize the transfer of the Peebles Building
to the Town.
TENTATIVE ADOPTION OF BUDGET
A motion was made by Mr. Pecht to tentatively adopt the FY12/13 Budget
as presented. This was seconded by Mr. Brockwell and carried by all
ayes.
REAL ESTATE TAX RATE INCREASE
Mr. Pecht stated that due to the recent re-assessment the rate of tax
for real estate would need to be raised from .28 to .30. A motion was
made by Mr. Pecht to advertise the Real Estate Tax Rate Increase for a
Public Hearing on June 12. This was seconded by Mr. Brockwell and
carried by all ayes.
Mr. Martin stated there was not a report from the Fire Dept. in the
packets.
POLICE REPORT
Chief Gibson stated that approximately 40 lbs of outdated prescription
drugs had been turned in during the “Got Drugs” program. Chief Gibson
stated that this program would be done every 6 months.
Chief Gibson reminded everyone that National Night Out would be
August 7th.
Mayor Pond reported that there is now a Stop Sign at Bank and
Court Streets.
Mr. Brockwell stated that Town Development was working on a golf
cart ordinance and will present it at a later date for Council
consideration.
ENTERPRISE ZONE UPDATE
Mayor Pond asked for an update on the Enterprise Zone amendments.
Benchmark Bank has now completed extensive renovations and would like to
use the incentives in the Enterprise Zone. Before amendments can take
place the Zone Administrator, Joan Moore, has to complete the necessary
annual reports. Both the County and the Town must hold Public
Hearings before adoption of the changes.
SAINT PAULS REPORT
Mr. Pecht encouraged everyone to help Saint Paul’s College meet their
goal. The deadline is May 17th. He stated that the show of
participation is important.
Mayor Pond stated that he had met with the President Selection Committee
from Saint Paul’s and discussed things needed in the next
President. Leroy Jolly is on the committee and would be happy to hear
any suggestions from Council.
Mr. Pecht stated that two events had been held at the airport recently
with a good turn out at both.
Mrs. Talbert reminded Council of the Relay for Life to be held May 19th
from noon until midnight. She encouraged everyone to attend and
support our cancer survivors and their caregivers.
PAYMENT OF BILLS
A motion was made by Mr. Pecht to pay the bills as presented and charge
to the proper accounts. This was seconded by Mr. Brockwell and
carried by all ayes.
CLOSED SESSION
The following motion was made by Mr. Pecht: “Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended
for the purpose of discussing contractual matter.” This was seconded
by Mr. Brockwell and carried by the following roll call vote: Voting aye:
Bland, Brockwell, Martin and Pecht. Absent: Hardy, Holman and
Sanderson.
RETURN TO OPEN SESSION
The following motion was made: “Mr. Mayor, I move the closed meeting be
adjourned and the Lawrenceville Town Council convene again in open
session.” The motion was made by Mr. Pecht and seconded by Mr. Martin
and carried by all ayes.
CERTIFICATION
“Be It Resolved to the best of my knowledge ( i ) only public business
matters exempted from open meeting requirement, under Section 2.2-3711 of
the Code of Virginia, 1950, as amended, and ( ii ) only such public
business matters as were identified in the motion by which the closed
meeting was convened were heard, discussed or considered in the
meeting.” This was seconded by Mr. Brockwell and carried by the
following roll call vote: Voting aye, Bland, Brockwell, Martin and
Pecht. Absent: Hardy, Holman and Sanderson.
ADJOURNMENT
There being no further business to come before Council, a motion was
made by Mr. Brockwell to adjourn. This was seconded by Mr. Pecht and
carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
______________________________________________________________________________________________
April 10, 2012
The regular meeting of the Lawrenceville Town Council was opened at 7:30
p.m. on April 10, 2012 by Mayor Douglas R. Pond.
ROLL CALL
Roll was called; Present: Mayor Douglas R. Pond; Council Members; Joyce
D. Bland, Harry S. Holman, Scott E. Martin and Robert F. Pecht, III; Town
Attorney,W. C. Outten, Jr.; Town Manager, C. J. Dean; Assistant Chief B. N.
Newcomb; Administrative Assistant, Wanda Johnson; Town Clerk, Alice B.
Talbert; citizens and the press.
Absent: Council Members:H. B. Brockwell, Jr., Dora D. Hardy and
Esther B. Sanderson; Police Chief, E. L. Gibson, Jr.
APPROVAL OF MINUTES
A motion was made by Mr. Holman to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mrs.
Bland and carried by all ayes.
LEDA MINUTES
Mayor Pond stated that the minutes of the Lawrenceville EDA along with
several letters to Council from the EDA was in the packets for Council’s
information.
CITIZENS CONCERNS
Mr. Percy Bunch asked to speak to Council. Mr. Bunch handed out a
packet signed by concerned citizens from Mayfield and Taft Street, along
with pictures of houses on these streets. Mr. Bunch stated that he
realized this area was not in the town limits but is seeking help to
control the blight in the area. He stated that the County has done
nothing and the property values have dropped. He stated that there
was a safety hazard and the owners of the run down properties are not doing
anything to improve their property. Mr. Bunch asked that Council
offer support to the County in adopting a Blight Ordinance. Mayor
Pond stated that Council would consider his request and try to meet with
the County to see what can be done. He then thanked Mr. Bunch for
coming and invited him to stay for the rest of the meeting.
REGIONAL JAIL UPDATE
Mr. Dean reported that a copy of a letter he sent to the Timmons Group
regarding the Regional Jail Booster Pump Station on March 27 was in the
packets. He had received a reply just minutes before Council started,
a copy was before Council, and would be responding to them.
ALBERTA SEWER HOOKUP
The letter to Ms. Woolridge and Ms. Moore concerning the Alberta sewer
was also in the packets and he stated that he is still waiting for a
meeting to be set up.
VML TOWN MEETINGS
Mr. Dean stated that VML would be holding Town Section Meetings to
review the new laws passed by the 2012 General Assembly. The one
nearest to Lawrenceville would be held in Farmville on May 25th
and he encouraged members to attend.
VIRGINIA AUCTION AND COLLECTIONS
An Agreement for Services with Virginia Auction and Collections Company,
Inc. was in the packets. Mr. Dean stated that Mr. Outten had reviewed
this and that the Town will be signing the agreement to help with
collections of delinquent accounts.
TOBACCO HERITAGE TRAIL – PHASE 3
Mr. Dean reported that bids for the Tobacco Heritage Trail – Phase 3,
from Lawrenceville to Brodnax, had been opened. Five bids had been
received with the low bid from Virginia Carolina Paving Company. This
will now go to VDOT for approval.
PROPOSED BUDGET – MOTION TO ADVERTISE
Mr. Pecht reported that the proposed budget for FY12/13 was in the
packets. The assumptions included in revenue in the budget are: 1) no
water or sewer rate increase; 2) Real Estate tax rate will increase from
.28 to .30 due to reassessment. Assumptions in expenses include: 1)
increase in hospital premium with the Town paying employee coverage; 2)
general 6% pay increase for employees (5% mandated by the State); 3)
employees paying the 5% of salary for VRS (state mandated); 4) replacement
of one police car and 5) replace sewer line on West Fifth Ave prior
to VDOT paving. Mr. Pecht stated that a public hearing would be held
for the adoption of the real estate tax increase. After a discussion,
a motion was made by Mr. Pecht to advertise the Proposed Budget for
FY12-13 as presented for a Public Hearing at the May meeting. This
was seconded by Mr. Martin and carried by all ayes.
RELIEVE TAX COLLECTION 2004-2007
Mr. Pecht stated that a list of taxes for the years 2004 – 2007 was in
the packets. These are personal property taxes over the 5-year limit
allowed by State Code. After a discussion, a motion was made by
Mr. Pecht to relieve the Treasurer of collection on the 04-07 taxes.
This was seconded by Mr. Martin and carried by all ayes.
FIRE REPORT
Mr. Martin reported that the fire report was in the packets. 42
calls had been responded to with 18 with-in the town limits and 24 outside
of town. This report had been submitted by Justin Thomas. Mr.
Martin reported that the new siren has been installed and testing would be
started Thursday. This siren will be for fires and also severe
weather. The schedule and explanation of the different tones will be
in the newspaper.
EMPLOYEE RETIRED
Mayor Pond stated that employee, Crowder Lucy had retired.
POLICE REPORT
The police report was in the packets.
PROPOSED PARK
Mr. Martin stated that Council had a copy of a letter from the LEDA
concerning a proposed park on the property next to E E Vaughan building
that the LEDA owns. The plan presented by the Lion’s Club asked for
permission to use the town’s caboose, railroad car, steel tracks and
crossing signs. The plan and use of these items were turned over to
Mr. Outten to review and report back at our next meeting.
FESTIVALS AT THE AIRPORT
Mr. Pecht reminded Council of the Beef and Dairy Festival to be held on
April 21st and the Lion’s Seafood Festival will be held on May
2nd . Both of these will be at the airport.
POLICE DEPT – “GOT DRUGS” PROGRAM
Mrs. Talbert reminded Council of the “Got Drugs” program sponsored by
the Lawrenceville Police Department for anyone with expired or unused
prescription drugs to turn in for disposal. This will be on April
28th .
RELAY FOR LIFE REMINDER
Mrs. Talbert also reminded Council of Relay for Life to be held on May
21 from noon until midnight.
MOTION TO PAY BILLS
Mr. Pecht made a motion to pay the bills as presented and post to the
proper accounts. Mr. Martin seconded this motion and it carried by
all ayes.
ADJOURNMENT
There being no further business to come before Council, a motion was
made by Mr. Martin and seconded by Mr. Pecht to adjourn. This carried
by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
___________________________________________________________________________________________________
March 13, 2012
Mayor Douglas R. Pond called the Lawrenceville Town Council to order at 7:30
p.m. on March 13, 2012.
ROLL CALL
Roll was called; Present: Mayor Douglas R. Pond; Council Members: Joyce D.
Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman. Scott E. Martin and
Robert F. Pecht, III; Town Attorney,W. C. Outten, Jr.; Town Manager,C. J. Dean;
Administrative Assistant, Wanda Johnson; Members of the Alberta Town Council,
Harriett Johnson, Donny Thomas and Robert Hayes; Town Intern, Brandon Johnson;
Town Clerk, Alice B. Talbert.
Absent: Council Member, Esther B. Sanderson
APPROVAL OF MINUTES
A motion was made by Mr. Brockwell to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Martin and
carried by all ayes.
A motion was made by Mr. Holman to approve the minutes of the February 6 and
March 5 Called Meetings, suspend the readings and file. This was seconded by
Mr. Brockwell and carried by all ayes.
Copy of the minutes of the Lawrenceville EDA were in the packets.
MAYOR'S COMMENTS
Mayor Pond welcomed the members of the Alberta Council and Mr. Hayes thanked
Council for the Water/Wastewater Proposal presented to their Council.
Mayor Pond welcomed Brandon Johnson a senior atSaint Paul's College who is
working in the Town Office as an Intern.
Mayor Pond reported that Fire Chief, Kevin Pair, had been burnt in an
accident while cooking stew but was doing well.
Mayor Pond stated that theBrunswickHigh School Boys Basketball Team were
State Champions again this year. He also congratulated the Girls Basketball
Team as Regional Champions.
OLD PRIMARY SCHOOL PROJECT
Mayor Pond reported that he had met with the County in regard to the Old
Primary School Building. He stated that he had letters of support from both the
EDA and the Historic Society and asked for a letter of support to go to the
Board of Supervisors. Mr. Brockwell made a motion to authorize a Letter of
Support go to the Board and to do what ever it takes to make this property a
useful part of the community. This was seconded by Mr. Holman and carried by
all ayes. Mr. Brockwell stated that the Town was under no obligation, but would
waive the zoning fee.
SAFE ROUTES TO SCHOOLS
Mayor Pond stated that he had met with a group from the school system that
is interested in upgrading sidewalks and would like to apply for a Safe Routes
To Schools Grant. The Grant would be used to upgrade sidewalks from the rescue
squad to town. All funding is by the Grant. Mr. Brockwell made a motion to
endorse the proposal, as there are two gateways into Lawrenceville that could
benefit. This motion was seconded by Mr. Holman and carried by all ayes.
Mr. Outten stated that Council would need to have an Executive Session for a
contractual matter.
ALBERTAACCEPTS PROPOSAL & MEMORANDUM OF UNDERSTANDING
Mr. Outten reported that the Town ofAlbertahad accepted our proposal on
their water/wastewater system and a Memorandum of Understanding would be ready
for the Mayor to sign on Wednesday.
TOWN MANAGER REPORTS
Mr. Dean stated that he had received the set of plans for the last phase of
the water booster system. The Regional Jail is set to receive prisoners by July
1.
WORKERS COMP PANEL OF PHYSICIANS APPROVED
Council had in their packets a copy of Worker's Compensation Panel of
Physicians. Mr. Dean stated that it was necessary for Council to approve the
list. A motion was made by Mr. Brockwell to approve as submitted. This was
seconded by Mr. Pecht and carried by all ayes.
RESOLUTION-ALBERTA REGIONAL SEWER SYSTEM PROJECT
A Resolution concerning the application for a $2,000,000 Department of
Housing and Community Development grant to fund the Alberta Regional Sewer
System Improvement Project was presented to Council. Mr. Outten stated that he
had reviewed the Resolution and recommended Council adoption. Mr. Brockwell
made a motion to adopt the Resolution as presented and authorize Mayor Pond to
sign the Resolution. This was seconded by Mr. Pecht and carried by all ayes.
Two Public Hearings have been set, the first will be March 19th at 3:00 p.m.
here at the Town Council Chamber room. The second hearing will be March 23rd at
3:00 p.m. in the Town Council Chamber room.
DOMINIONVIRGINIAPOWER
Mr. Dean stated that as everyone has heard, Dominion Virginia Power is
coming toBrunswick. This is a big "plus" for the county.
HOSPITALIZATION RENEWAL
The Local Choice Health Insurance renewal had been received and the Town
premium increased 8.6%. After a discussion, a motion was made by Mr. Brockwell
and seconded by Mr. Martin to approve the renewal with Local Choice. This was
carried by all ayes.
Mr. Dean stated that next month the budget would be presented. He asked for
all committees to please submit their input.
SPRING FEST
April 21 is the date for the Spring Fest and the County will be holding a
household hazardous waste collection in the parking lot behind
theGovernmentBuildingfrom 9 a.m. until 2:00 p.m. A list of items materials they
will accept was in the Council packets.
TOWN ANNUAL SPRING CLEAN UP WEEK
Mr. Dean reported that the annual spring clean up week will be April 9 –
April 13. We will not accept batteries, tires or hazardous materials. The town
will bush hog vacant lots.
MR. DEAN COMMENDED
Mayor Pond commended Mr. Dean on the last couple weeks in all he has done in
working on theAlbertaproposal and the wastewater permit renewal
application.
FINANCIAL REPORT
Mr. Pecht asked committee chairs to give Mr. Dean all their requests, as the
budget will be presented at the April meeting. A Public Hearing will be held in
May with formal adoption in June. Mr. Pecht stated that financially we are
running pretty close to last year.
FIRE REPORT
Mr. Martin stated that he had attended the Are You Prepared meeting held in
Gasburg and it was a very good meeting. There was also a meeting held
inAlbertaat SVCC.
The Fire report prepared by Justin Thomas was in the packets, Mr. Martin
reported 39 calls had been made in February and expended 84 man-hours.
"GOT DRUGS" PROGRAM
Police Chief Gibson stated that on April 28th, the Police Department will be
holding a "Got Drugs" program. This will be a time when old or unused
prescription drugs can be turned in for disposal. The Police department will be
open from 10 am until 2 pm on April 28th for citizens to bring in old
medicines.
The Police report was in the packets.
NEW BUSINESSES IN TOWN
Mayor Pond stated that he had talked with Mrs. Sanderson and there would be
a ribbon cutting on Thursday March 15th at 11 a.m. for Van Winkle's Creative
Images at221 Main Street.
On Tuesday, March 20 at 11 a.m. a ribbon cutting will be held at Escape-Away
Spa at106 W Hicks Street.
REQUEST DENIED
Mayor Pond stated that he had been talking with the owner of the Sledge and
Barkley building and wanted to know if the Town would assist the EDA in having
an appraisal made on the building. Mr. Pecht made a motion to authorize $500.
if needed toward the appraisal. Mr. Brockwell seconded this. Mr. Brockwell
stated that this is a private owned building. After a discussion, Mr. Pecht
rescinded his motion.
Mr. Brockwell asked that copies of insured property owned by the Town be
sent out with the minutes.
Mr. Brockwell also stated that the Town was doing a great job keeping safety
as a #1 priority.
ARTBANK GRANT
Mrs. Talbert stated that the ArtBank Grant application had been received. A
motion was made by Mr. Brockwell to apply for the Grant in the amount of $500
as done in the past. This was seconded by Mr. Pecht and carried by all
ayes.
Mrs. Talbert also reminded Council of the Relay for Life and the new date
and time. The Relay will be held on May 19th from noon until midnight. Mrs.
Talbert also stated that the Relay Team, Believers, will be selling stew on
March 24th for $6.00 per quart. If interested either she or Chief Gibson would
be happy to take your orders.
PAYMENT OF BILLS
A motion was made by Mr. Pecht to pay the bills as presented and charge to
the proper accounts. This received a second by Mr. Brockwell and carried by all
ayes.
THANK YOU FROMALBERTA
Mr. Hayes of the Alberta Council again thanked the Town ofLawrencevilleand
stated thatAlbertalooked forward to working with us.
LETTER OF APPRECIATION
Mr. Pecht made a motion to send a letter of appreciation to the County and
to the IDA thanking them for the Dominion Virginia Power project. This was
seconded by Mr. Brockwell and carried.
CLOSED SESSION
Mr. Pecht made the following motions: "Mr. Mayor, I move the Lawrenceville
Town Council enter into a closed meeting pursuant to the provisions of Section
2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of
discussing contractual matters." This was seconded by Mr. Brockwell. This
carried by a roll call vote. Voting aye: Bland, Brockwell, Hardy, Holman,
Martin and Pecht. Absent: Sanderson
RETURN TO OPEN SESSION
"Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville
Town Council convene again in open session.: This motion was made by Mr. Pecht
and seconded by Mr. Brockwell and carried by all ayes.
CERTIFICATION
Mr. Pecht made the following certification: "Be It Resolved to the best of
my knowledge ( i ) only public business matters exempted from open meeting
requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended,
and ( ii ) only such public business matters as were identified in the motion
by which the closed meeting was convened were heard, discussed or considered in
the meeting."
ADJOURNMENT
There being no further business to come before Council, a motion was made by
Mr. Pecht and seconded by Mr. Brockwell to adjourn. This carried by all
ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
______________________________________________________________________________________________________________
March 5, 2012
Mayor Douglas R. Pond called a Special Called Meeting to order on March
5, 2012 at 5:30 p.m.
ROLL CALL
Roll was called: Present- Mayor Douglas R. Pond; Council Members: Joyce
D. Bland,H. B. Brockwell, Jr., Harry S. Holman, Scott E. Martin, Robert F.
Pecht, III and Esther B. Sanderson. Town Attorney,W. C. Outten, Jr.;
Town Manager, C. J. Dean and Town Clerk, Alice B. Talbert.
Absent: Council Member: Dora D. Hardy
CLOSED MEETING
The following motion was made by Mr. Pecht: “Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provision of Section 2.2-3711 of the Code of Virginia, 1950, as amended for
the purpose of discussing Contractual and Legal Matters.” This was
seconded by Mr. Brockwell and carried by the following roll call vote:
Ayes: Bland, Brockwell, Holman, Martin, Pecht and Sanderson. Absent:
Hardy.
RETURN TO OPEN MEETING
After a discussion on the above Mr. Pecht made the following
motion. “Mr. Mayor, I move the closed meeting be adjourned and the
Lawrenceville Town Council convene again in open session.” This was
seconded by Mrs. Sanderson and carried by all ayes.
CERTIFICATION
Mr. Pecht made the following motion: “Be it resolved to the best
of my knowledge ( i ) only public business matters exempted from open
meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950,
as amended, and ( ii ) only such public business matters as were identified
in the motion by which the closed meeting was convened were heard,
discussed or considered in the meeting.” This was seconded by Mr.
Brockwell and carried by the following roll call vote: Ayes: Bland,
Brockwell, Holman, Martin, Pecht and Sanderson. Absent: Hardy.
MOTION TO PRESENT PROPOSAL
Upon returning to open session, a motion was made by Mrs. Sanderson to
present a proposal to the Town ofAlbertaas follows: 1) Assume ownership of
theAlbertainfrastructure and assets associated with water and wastewater
including reports and mapping. 2) Assume operation of the Alberta
Infrastructure system. 3) Lawrenceville would bill and collect
currentAlbertacustomers. 4) Bill at the Lawrenceville out of Town rate
would be applied to those customers. 5) Assume the outstanding debt on the
WWTP and Meter grant. 6) Connect system to MRRJA, correct I & I,
rebuild pump stations, etc., through the sale of bonds, or other funding as
deemed appropriate but cap expenditure at $35,000 annual debt service. 7)
Pass along any costs imposed byBrunswickCountyto theAlbertaarea customers
with no markup. 8) This proposal is contingent upon approval of the County
and IDA to use their lines. This motion was seconded by Mr.
Holman and carried by all ayes.
ADJOURNMENT
A motion was made by Mr. Pecht and seconded by Mr. Martin to
adjourn. This motion carried by all ayes.
_______________________________________________________________________________________________________
February 14, 2012
Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town
Council to order at7:30 p.m.onFebruary 14, 2012.
ROLL CALL
Roll was called; present: Mayor Douglas R. Pond; Council Members: Joyce D.
Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and
Robert F. Pecht, III; Town Attorney,W. C. Outten, Jr.; Town Manager,C. J. Dean;
Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Bert
Schmidt; John Heimerl; Mrs. Heimerl; Dr. Oliver Spencer; Anita Spencer; Sharon
Pond; and the press.
Absent: Esther B. Sanderson, Council Member and Alice B. Talbert, Town
Clerk.
APPROVAL OF MINUTES
A motion was made by Mr. Brockwell to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Holman and
carried by all ayes.
AGENDA
There were no additions or corrections to the agenda.
LEDA
A copy of the minutes from the Lawrenceville EDA meeting was in the packets.
Mr. Martin submitted the names of Caren Brown and J. Grady Martin as
recommended by the EDA to be appointed to the two vacant positions on the EDA.
A motion was made by Mr. Pecht to appoint Caren Brown and J. Grady Martin to
the EDA as recommended. This was seconded by Mr. Brockwell and carried by all
ayes.
A motion was made by Mr. Brockwell to reappoint Leroy Jolly and renew his
term on the EDA. This was seconded by Mr. Pecht and carried by all ayes.
Mayor Pond stated that Mrs. Johnson is substituting for Mrs. Talbert as Mrs.
Talbert is having asthma problems. He welcomed Sharon Pond to the meeting.
Mayor Pond also stated that Mrs. Sanderson is inSouth Americaon a mission
trip.
WHRO NATIONAL PUBLIC RADIO
Mayor Pond introduced Bert Schmidt, President and CEO of WHRO national
public radio. Mr. Schmidt gave a presentation on WHRO 88.1 which now has a
transmitter inEmporia. They have been working for four years to expand the
coverage in the area. They want to be a part of the community and become
familiar with the area.
SAFE ROUTES TO SCHOOL PROGRAM
Mrs. Anita Spencer gave a presentation on The Safe Routes to School Program
sponsored by VDOT which has a grant to construct sidewalks to develop safety
around middle and elementary schools and provide opportunities for physical
exercise. Mrs. Spencer reported the project would also provide more jobs to the
community.
MAYOR'S REPORT
Mayor Pond reported that he and Mrs. Bland will attend the Board of
Supervisors meeting onFebruary 15, 2012, to discuss the future of the Primary
School Development Project. There are copies of letters in the packet regarding
this issue.
Mayor Pond also reported he has obtained permission from Robert Clary for
the town to use the lot at the corner of Hicks and New Streets for a farmers'
market.
Mr. Outten advised a short executive session will be needed to discuss a
legal matter.
LETTER OF SUPPORT SAFE ROUTES TO SCHOOL
A motion was made by Mr. Brockwell that a letter be written in support of
the Safe Routes to School grant application. This was seconded by Mr. Holman
and carried by all ayes.
LETTER OFSUPPORTTOWNOF BOYDTON
The Town ofBoydton Mayor Gerald Wrennhas requested a letter of support for
the Town ofBoydtondue to the closing ofMecklenburgCorrectionalCenter. A motion
was made by Mr. Pecht that a letter be written in support of the Town
ofBoydtonand opposing the closing of the prison. This was seconded by Mr.
Brockwell and carried by all ayes.
LETTER TO COUNTY & IDA
Mr. Dean reported there is a copy of a letter in the packet that he wrote to
theCountyAdministratorand the Director of the IDA regarding questions about
residential connections to the new utility lines and maintenance issues.
ALBERTAPERMISSION TO LOOK AT RECORDS
Mr. Dean reported that the Town ofAlbertahas given permission for
Lawrenceville employees to look atAlbertarecords and properties to assist in
the preparation of a possible proposal of Lawrenceville assuming operation and
ownership of theAlbertawater and sewer infrastructure.
ALBERTAWATER RATE INCREASE
Mr. Dean reported that the current water rate charged to the Town
ofAlbertais $2.40 per 1,000 gallons. The cost last year was $2.49 but there was
no increase in the charge toAlberta. The actual cost at this time is $2.56 per
1,000 gallons. Albertamust be notified before March if there will be a rate
increase this year. A motion was made by Mr. Pecht to notifyAlbertathat
theAlbertawater rate will be $2.56 per 1,000 gallons effectiveJuly 1, 2012, to
cover Lawrenceville's costs. This was seconded by Mr. Brockwell and carried by
all ayes. There was discussion concerning the placement of theAlbertawater
meter and the status of the Lawrenceville/Alberta water contract. Mr. Brockwell
asked that this be referred to legal counsel to determine the status of
theAlbertacontract.
DEQ PERMIT RENEWAL
Mr. Dean reported on the DEQ permit renewal process and related test
requirements. The application must be submitted byMarch 12, 2012, and is
required to be renewed every five years.
BENCHMARK ENTERPRISE ZONE REQUEST
Mr. Dean discussed the letter in the packet from Benchmark Community Bank
requesting that the Enterprise Zone boundaries be amended to include the
Benchmark Bank property. The bank is currently renovating that property.
TOBACCO HERITAGE TRAIL ANNUAL REPORT
The Tobacco Heritage Trail Annual Report is in the packet.
EMERGENCY MANAGEMENT CLASS
A Brunswick County Emergency Management Class will be presented on March 7,
2012, at two separate times and locations. Locations are Central Rescue Squad
andSVCCDevelopmentCenter.
SHENTEL CABLE COMPANY RATE INCREASE
There is a letter in the packet from Shentel Cable Company giving formal
notice of a rate increase that is effective March 1, 2012.
REQUEST FOR BUDGET INFORMATION
Mr. Dean asked each committee to please give him information for the budget
for FY2012/2013.
VDOT PERMIT APPLICATION
Mr. Dean reported he received a letter from VDOT advising that a permit
application is required each time emergency utility repairs are made.
BIGGS CONSTRUCTION QUOTES
Mr. Dean reported on quotes from Biggs Construction Co. The first is for a
sewer main replacement to cost $18,777.00 atSixth Avenuedue to a water backup
issue at the Tabernacle of Zion. This has been turned over to VML Insurance.
The second is for a sewer repair to cost $17,770.00 at Court andMain Street.
Mr. Dean advised these are both emergency situations. A motion was made by Mr.
Pecht to approve both quotes as emergency repair projects. This was seconded by
Mr. Brockwell and carried by all ayes.
LAWRENCEVILLE BRICK OFFER
Mr. Dean reported he received a letter from Lawrenceville Brick rejecting
the offer the Town made on land adjacent to the water treatment plant.
Lawrenceville Brick still wants $25,000.00 for the property.
FINANCE REPORT
Mr. Pecht stated that we need to get underway on committee input for budget
needs. A budget is needed in April for a public hearing in May. Mr. Pecht
stated that council had copies of the financial statement and we are moving a
little behind but are in reason.
Mayor Pond asked if any seed money had been approved for the EDA. Mr. Pecht
advised nothing has been put in yet. A line may need to be added for next year
or amend this year's budget.
FIRE REPORT
Mr. Martin stated the fire report was in the packets. 52 calls were made in
January expending 145 man-hours.
POLICE REPORT
The police report was in the packets. Chief Gibson reported that Officer
Moody and his wife Kim have a new baby, Riley Jacob Moody. Also the VSTOP grant
has been approved for 2012/2013 and our program has received rave reviews.
Chief Gibson also reported Channel 6 spent a day in town last week working on a
report on the 15 year anniversary on February 16th of the twins that were found
atSt. Paul's College.
PROPERTY AND EQUIPMENT
Mr. Brockwell stated we need to look at budget needs.
TOWN DEVELOPMENT
Mayor Pond stated there is interest in the building at108 Hicks Street. Mr.
Brockwell stated a civic organization is discussing possible gateway
projects.
SAFETY
Mr. Brockwell thanked the departments for documenting safety training
meetings held in the past year.
AIRPORT COMMISSION FESTIVAL REQUESTS
A motion was made by Mr. Brockwell to approve the request that the Beef and
Dairy Festival be held on April 21, 2012; and pending a letter of request, that
the Lions Club Seafood Festival be approved to be held on May 2, 2012. Both
events shall be subject to all the usual requirements. This was seconded by Mr.
Martin and carried by all ayes.
ANNOUNCEMENTS
Mrs. Johnson reminded everyone that decals are due by the end of February.
Also, Council Members Bland, Hardy, Martin and Pecht must qualify for
re-election to Council byMarch 6, 2012, at7:00 p.m.
PAYMENT OF ACCOUNTS
A motion was made to pay the bills as presented and charge to the proper
accounts. This was made by Mr. Pecht, seconded by Ms. Hardy and carried by all
ayes.
CLOSED SESSION
The following motion was made by Mr. Pecht: "Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provisions of Section 2.2-3771 of the Code of Virginia, 1950, as amended for
the purpose of discussing possible litigation." This was seconded by Mr. Martin
and carried by the following roll call vote: Aye: Bland, Brockwell, Hardy,
Holman, Martin and Pecht. Absent: Sanderson.
RETURN TO OPEN SESSION
After a discussion on the above motion, Mr. Pecht made the following: "Mr.
Mayor, I move the closed meeting be adjourned and the Lawrenceville Town
Council convene again in open session." This was seconded by Mrs. Bland and
carried by all ayes.
CERTIFICATION
Mr. Pecht made the following Certification motion: "Be it resolved to the
best of my knowledge ( i ) only public business matters exempted from open
meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as
amended, and ( ii ) only such public business matters as were identified in the
motion by which the closed meeting was convened were heard, discussed or
considered in the meeting." This was seconded by Mr. Brockwell and voting aye:
Bland, Brockwell, Hardy, Holman, Martin and Pecht. Absent: Sanderson.
RESPONSE TO REV. JOELLE ANGEL
A motion was made by Mr. Brockwell to direct the clerk to respond to Rev.
Joelle Angel that Town Council reviewed her correspondences to the Town and all
information available to Council concerning an event she reported that occurred
on October 26, 2011, and while Council is regretful that Rev. Angel feels as
she does, Council is of the opinion that no action needs to be taken by
Council. This was seconded by Mr. Martin and carried by all ayes.
COMMITTEE MEETING
Mr. Brockwell stated that the water/wastewater committee would have a short
meeting following Council adjournment.
ADJOURNMENT
There being no further business to come before Council, a motion was made by
Mr. Brockwell and seconded by Mr. Pecht to adjourn and carried by all ayes.
Douglas R. Pond, Mayor
Wanda Johnson, Administrative Assistant
__________________________________________________________________________________________________________
CALLED MEETING FEBRUARY 6, 2012
Mayor Douglas R. Pond called a Special Called Meeting to order on February
6, 2012 at 5:05 p.m.
Roll was called: Present- Mayor Douglas R. Pond; Council Members: Joyce D.
Bland,H. B. Brockwell, Jr., Scott E. Martin, Robert F. Pecht, III and Esther B.
Sanderson. Town Attorney,W. C. Outten, Jr.; Town Manager, C. J. Dean and Town
Clerk, Alice B. Talbert.
Absent: Council Members: Dora D. Hardy and Harry S. Holman
The following motion was made by Mr. Pecht: "Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provision of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the
purpose of discussing Contractual and Personnel Matters." This was seconded by
Mr. Martin and carried by the following roll call vote: Ayes: Bland, Brockwell,
Martin, Pecht and Sanderson. Absent: Hardy and Holman.
After a discussion on the above Mr. Pecht made the following motion. "Mr.
Mayor, I move the closed meeting be adjourned and the Lawrenceville Town
Council convene again in open session." This was seconded by Mrs. Sanderson and
carried by all ayes.
Mr. Pecht made the following motion: "Be it resolved to the best of my
knowledge ( i ) only public business matters exempted from open meeting
requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended,
and ( ii ) only such public business matters as were identified in the motion
by which the closed meeting was convened were heard, discussed or considered in
the meeting." This was seconded by Mr. Brockwell and carried by the following
roll call vote: Ayes: Bland, Brockwell, Martin, Pecht and Sanderson. Absent:
Hardy and Holman.
A motion was made by Mrs. Sanderson and seconded by Mrs. Bland to
adjourn. This was carried by all ayes.
__________________________________________________________________________________________________________
January 10, 2012
Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town
Council to order at 7:30 p.m. on January 10, 2012.
ROLL CALL
Roll was called; present: Mayor Douglas R. Pond; Council Members: H. B.
Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F.
Pecht, III; Town Attorney,W. C. Outten, Jr.; Town Manager,C. J. Dean; Police
Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Town Clerk,
Alice B. Talbert; citizens and the press.
Absent: Joyce D. Bland and Esther B. Sanderson, Council Members
APPROVAL OF MINUTES
A motion was made by Mr. Martin to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Brockwell and
carried by all ayes.
Mr. Brockwell stated that there would be a need for a closed session to
discuss property acquisition.
LEDA MINUTES
A copy of the minutes from the Lawrenceville EDA meeting was in the packets.
Mr. Martin gave an overview on the EDA and stated they hope to have two new
businesses open by spring.
Mayor Pond stated that the old Mexican restaurant building next to the
library had been sold and may be opening in the next couple months.
CITIZENS CONCERN
Shirley Penn of20000 Christanna Hwyasked to speak to Council concerning a
water bill problem. Ms. Penn stated that she had two repairmen come out and
replace faucets and tub fixtures. She stated that she received a high water
bill and had the water cut off to find the problem. A hose at her well had come
apart and water was running non-stop. She stated that this started in July and
the earthquake shook it all loose. She had spent $810.67 in repairs. She asked
that Council give an adjustment on her bill. Mayor Pond told her this matter
would be looked into.
DEATH OF TOWN FAMILY MEMBER
Mayor Pond stated that with sadness we lost a Town family member in the
death of David "Chunk" Gibson. Chunk had been a fireman for 36 years and had
served at one time as Chief. He was also a stewmaster. A Memorial Service will
be held on Thursday at 11 a.m. at Williams Funeral Home.
MAYOR'S REPORT
Mayor Pond also stated that National Public Radio, 88.1 FM, was now
broadcasting and the president of the company would be at our next meeting.
Mayor Pond reported that Food Lion now has a transfer switch.
REGIONAL JAIL UPDATE
Mr. Dean reported the Regional Jail wastewater line is complete and the
water tank will be filled in the next couple weeks.
SURPLUS EQUIPMENT
Council had before them a list of equipment that needed to be declared
surplus. After a discussion, a motion was made by Mr. Brockwell to declare the
equipment listed as surplus, contingent upon Mr. Dean meeting with Buddy Hyde
to see if emergency services could use any of the equipment. If any department
in the county can use any of the equipment it will be donated and the remainder
put out for bid as surplus. This was seconded by Mr. Pecht and carried by all
ayes.
BUDGET REQUEST
Mr. Dean asked each committee to please give him information for the budget,
as work on the budget for FY2012/2013 will be starting.
FINANCE REPORT
Mr. Pecht stated that council had copies of the financial statement and we
are on schedule with last year.
FIRE REPORT
Mr. Martin stated the fire report was in the packets. 31 calls were made in
December expending 78 man-hours.
POLICE REPORT
The police report was in the packets. Mayor Pond asked Chief Gibson to give
a report on the armed robberies that occurred over the holidays. Chief Gibson
stated that on Dec. 23rd Uppy's was robbed at gunpoint and the clerk shot at.
On Dec. 26th the same suspect robbed the Southside General Store at gunpoint
and after taking approximately $300 in cash, shot the clerk in the shoulder and
fled in his car. Six agencies worked together and the suspect has been
apprehended inBrooklyn,N.Y.
Mr. Brockwell asked Mr. Dean to have supervisors make a list of all safety
meetings held in the past year.
RE-ELECTION PACKETS
Mrs. Talbert gave out election information to Ms. Hardy and Mr. Pecht as
they are up for reelection in May. A copy will be sent to Mrs. Bland.
PAYMENT OF ACCOUNTS
A motion was made to pay the bills as presented and charge to the proper
accounts. This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by
all ayes.
CLOSED SESSION
The following motion was made by Mr. Pecht: "Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provisions of Section 2.2-3771 of the Code of Virginia, 1950, as amended for
the purpose of discussing property acquisition." This was seconded by Mr.
Martin and carried by the following roll call vote: Aye: Brockwell, Hardy,
Holman, Martin and Pecht. Absent: Bland and Sanderson
RETURN TO OPEN SESSION
After a discussion on the above motion, Mr. Pecht made the following: "Mr.
Mayor, I move the closed meeting be adjourned and the Lawrenceville Town
Council convene again in open session." This was seconded by Mr. Brockwell and
carried by all ayes.
CERTIFICATION
Mr. Pecht made the following Certification motion: "Be it resolved to the
best of my knowledge ( i ) only public business matters exempted from open
meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as
amended, and ( ii ) only such public business matters as were identified in the
motion by which the closed meeting was convened were heard, discussed or
considered in the meeting." This was seconded by Mr. Brockwell and voting aye:
Brockwell, Hardy, Holman, Martin and Pecht; absent: Bland and Sanderson.
AUTHORIZATION FOR OFFER ON PROPERTY
A motion was made by Mr. Brockwell to authorize Mr. Dean, Town Manager, to
offer Lawrenceville Brick $7,000 for 2.3 acres of land and $1,000 for the
building adjacent to the property. This was seconded by Ms. Hardy and carried
by all ayes.
COMMITTEE MEETING
Mr. Brockwell stated that the water/wastewater committee would have a short
meeting following Council adjournment.
ADJOURNMENT
There being no further business to come before Council, a motion was made by
Mr. Brockwell and seconded by Ms. Hardy to adjourn and carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
________________________________________________________________________________________________________
December 13, 2011
Mayor Douglas R. Pond called the regular meeting of the Lawrenceville
Town Council to order at 7:30 p.m. on December 13, 2011.
ROLL CALL
Roll was called; Present: Mayor Douglas R. Pond; Council Members:
Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott
E. Martin, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney,W.
C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.;
Administrative Assistant, Wanda Johnson; J. R. Thomas, member of Scout
Troop 221; Town Clerk, Alice B. Talbert and the press.
APPROVAL OF MINUTES
A motion was made by Mrs. Sanderson to approve the minutes of the
previous meeting, suspend the reading and file. This motion was
seconded by Mrs. Bland and carried by all ayes.
A motion was made by Mr. Pecht to approve the minutes of the called
meeting on December 1, 2011, suspend the reading and file. This was
seconded by Mrs. Sanderson and carried by all ayes.
EDA REPORT
Minutes from the EDA meeting held on December 5th were given
out to Council. Also a letter from the EDA asking Council to consider
filling the vacant positions on the EDA. A list of five names was
given for consideration. Mr. Pecht asked that the EDA contact the
five people and decide on two to present to Council for appointment.
Mr. Martin, as a member of the EDA, was asked to take this request to the
EDA.
Mayor Pond wished everyone a Happy Holiday and stated that it was nice
to see all that came to the Town luncheon on December 7th.
APPROVAL TO CUT TIMBER AT AIRPORT
Mr. Outten reported that in 1930 the Town purchased 81 acres of land
from Bank of Brunswick for the airport. Some time in the 50’s the
Town deeded ½ interest of 49.7 acres to the County, the balance of the
acreage belongs to the Town only. This section needs to be clear-cut
and Virginia Custom Chipping & Logging, LLC has stated that this timber
is not marketable and is willing to cut the timber and clean up the area at
no cost to the Town. A copy of the Timber Purchase and Sales
Agreement was in the packets. Mr. Outten stated that a correction to
item #2 exceptions #5 needed to be made. It states the contractor
will provide adequate insurance and listBrunswickCountyas an additional
insured party and this should be Town ofLawrenceville, as the County does
not own this acreage. After a discussion, a motion was made by Mr.
Pecht to approve the Agreement subject to review and change by Mr.
Outten. This was seconded by Mr. Brockwell and carried by all
ayes.
REGIONAL JAIL UPDATE
Update on Regional Jail: Mr. Dean reported that Biggs Construction
had hit a 6” water line today causing dark water for a while.
Construction should be complete in a couple weeks.
T21 UPDATE
Mr. Dean reported that the T21 Grant is in final review at VDOT.
Mr. Dean also stated that work would exceed the budget figure so Council
would need to be looking at additional funds.
A report was in the packets from Faith Chapel Ministry concerning
transportation and the BABS system. Mr. Dean stated that this was for
information only.
APPROVAL OF TOURISM PLAN
Mr. Dean stated that at the November meeting Council was give copies of
the draft Tourism Plan and it was his recommendation that the Plan be
adopted. Mayor Pond stated that he had read the Plan and felt it was
a good plan. A motion was made by Mrs. Sanderson to adopt the Tourism
Plan as presented. This was seconded by Mr. Brockwell and carried by
all ayes.
Mayor Pond welcomed J.R. Thomas to the meeting
TURNTABLE PARK AGREEMENT WITH SOUTHSIDE PLANNING
Mr. Dean stated that Council needed to adopt the Contract with Southside
Planning District Commission for the Town’s CDBG for the Turntable Park
&Outdoor Center Local Innovation Project. A copy of the agreement
was in the packets. A motion was made by Mr. Brockwell to adopt the
Agreement as presented. This was seconded by Mrs. Sanderson and
carried by all ayes.
B & B CONSULTANTS AGREEMENT
An Agreement between the Town and B & B Consultants was in the
packets. Mr. Dean stated that this Agreement has been reviewed by Mr.
Outten and is for preparing a PER to expand the Water Treatment Plant and
prepare a PER to expand the Wastewater Treatment Plant from 1.2 MGD to 3.6
MGD at a sum of $76,000. Mr. Dean stated this was within our Budget
as the Town share is 10% or $7,600. A motion was made by Mr. Pecht to
adopt the Agreement with B & B Consultants. Mr. Brockwell
seconded the motion and it carried by all ayes.
APPROVAL OF AUDIT
Mr. Pecht stated that the Finance Committee had met with our Auditor,
Denise Williams, before Council tonight. Mr. Pecht reported that we
had a clean opinion audit and encouraged everyone to read the Management’s
Discussion and Analysis and complimented Mr. Dean for a great job in
writing this. Mr. Pecht also stated that we had an increase in assets
due to the AARA Grant funds and the Tobacco Funds and also a reduction in
debt. After a discussion, a motion was made by Mr. Pecht to adopt the
audit as presented. This was seconded by Mr. Brockwell and carried by
all ayes.
Mr. Pecht stated that the Town was financially about even with
last year.
FIRE REPORT
Mr. Martin reported that the fire department had 40 calls in November
and expended 110 man hrs. Mr. Martin stated that the fire
department banquet was held on December 3rd and Mayor Pond
installed the new officers for 2012. Mr. Martin stated that we should
be pleased with the new officers and the young, new firemen; we have a very
good active group.
Mrs. Sanderson stated that the Personnel report was in the
packets.
HIRING OF NEW OFFICER
Ms. Hardy reported that the Police Committee had interviews with 2
candidates for the position of police officer and had chosen John R. Stith,
Jr. Mr. Stith will start December 30th. Chief
Gibson stated that Officer Stith had 12 years with theCountySheriff and
brings a lot to us. Mayor Pond thanked the committee.
POLICE REPORT
Chief Gibson reported that Assistant Newcomb was recognized by VSAP in
November for winning his 9th DUI award out of 10 given
recognizing top officers for arresting DUI offenders. Sergeant
Vincent was recognized for winning Police Officer of the Year for the
second time. This is given to the officer with the highest scores in
arrest, call for service, community relations, traffic summonses and
criminal cases cleared by arrest.
Mr. Brockwell asked members to look over the November property and
equipment schedule they had in their packets in November.
Mayor Pond stated we are getting a lot of interest in the
buildings in town and that the old Walker Drug and Old Star Value buildings
are now listed with VEDP.
ALBERTA WATER
Mr. Brockwell stated that the Water Committee had met with the IDA and
Town ofAlberta. The Town ofAlbertarequested 50,000 gallons of
wastewater to go through the Regional Jail. Mr. Brockwell also stated
that at the Alberta Council meeting on Monday night, they had voted to go
with the Regional Jail.
PAYMENT OF BILLS
A motion was made by Mr. Pecht to pay the bills as presented in the
amount of $116,650.02 and charge to the proper accounts. This was
seconded by Mr. Brockwell and carried by all ayes.
ADJOURNMENT
There being no further business to come before Council, a motion was
made by Mr. Brockwell and seconded by Mr. Pecht to adjourn. This
carried by all ayes.
DOUGLAS R. POND, MAYOR
ALICE B. TALBERT, CLERK
____________________________________________________________________________________________________________
November 8, 2011
The regular meeting of the Lawrenceville Town Council was called to
order on November 8, 2011, at 7:30 p.m. by Mayor Douglas R. Pond.
ROLL CALL
Roll was called; Present: Mayor Douglas R. Pond; Council
Members: Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S.
Holman, Scott E. Martin and Esther B. Sanderson. Also present were
Town Attorney,W. C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief,
Everett L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; and other
visitors including Denny Hardee, Johnny Ray Stith and Steven Atkins.
Absent: Council Member, Robert F. Pecht, III and Town Clerk, Alice
B. Talbert.
APPROVAL OF MINUTES
A motion was made by Mr. Brockwell and seconded by Mr. Holman to approve
the minutes of the previous meetings as received, suspend the reading and
file. This carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved with the correction of the date to read November
8, 2011, and with the addition under Fire and Emergency Services of
Approval of Fire Department Officers for 2012.
LEDA
The minutes from the November 1, 2011, meeting of the Lawrenceville
Economic Development Authority were provided to council. There was
also a letter from the LEDA advising council of two resignations from the
Authority. Mayor Pond asked council members to bring names before
council at the December meeting for appointment to the Lawrenceville
EDA. Mr. Outten advised that he has drafted a letter of agreement
between the LEDA and E. E. Vaughan & Son regarding use of Lots 101, 102
and 103. No Town Council action is required.
SIXTH AVENUE
Johnny Ray Stith and Steven Atkins addressed council concerning a
complaint about a person living in a church building onSixth Avenue.
This was brought to the attention of Town Council several months ago.
They stated they feel they are being harassed by this person. Mayor
Pond advised them a letter has been written to that person by the county
building official and a meeting regarding this is scheduled in a couple of
weeks.
COMMUNITY MEMORIAL HEALTHCENTER
Denny Hardee spoke on behalf of Community Memorial Healthcenter about a
project to build a newSurgeryCenterand Laboratory and expansion of the
Radiology Department. CMH is a not for profit hospital. He
asked for verbal support of the project. Mr. Brockwell thanked Mr.
Hardee for a marvelous presentation.
STREET CLOSURE POLICY
Mr. Outten presented a street closure policy stating that petitions for
closure only be from non-profit or civic organizations. All requests
must be submitted at least seventy (70) days in advance of the event and
must be accompanied by a check payable to the Town ofLawrencevillefor
$150.00, $100.00 of which is the fee charged by the Department of Highways
for such closures. The actual street closure must be approved by the
Virginia Department of Highways. Mr. Brockwell motioned to approve
the street closure policy as presented. This was seconded by Mrs.
Sanderson and carried by all ayes.
REGIONAL JAIL UPDATE
There was a letter regarding the utility lines in the packet.
SOUTHERN VIRGINIA’S CREATIVE ECONOMY
Mayor Pond, Mr. Dean, Mrs. Bland, Mr. Pecht and Mr. Brockwell attended
the session and had a good day. Mr. Brockwell commented that it is
apparent that it took a regional approach with many activities within a
short drive.
Mrs. Sanderson stated that Benchmark Bank’s 40th Anniversary
calendar will be coming out in December with events listed.
TEA 21 UPDATE
Mr. Dean reported that plans have been submitted to the State and we
should hear something the first of the year about the sidewalk project.
23RD ANNUALVIRGINIA WATER & WASTEWATER RATE REPORT
The 23rd Annual Virginia Water & Wastewater Rate Report
was in the packet for council’s information. Mr. Brockwell would like
a report comparing Lawrenceville to other localities similar in size.
ABATE TAX
Abate Tax – Southern States Property- Mr. Dean stated the Treasurer has
requested that Town Council abate the town tax due on this property in the
amount of $323.40. The Town now owns this property. A motion
was made by Mr. Brockwell, seconded by Mrs. Sanderson, and carried by all
ayes to abate the tax in the amount of $323.40.
DRAFT TOURISM PLAN
Mr. Dean stated the plan is a result of the tourism assessment held last
spring and asked council to review the draft tourism plan and make any
corrections or suggestions during the next thirty days in preparation of
adoption of the plan.
ANNUAL CHRISTMAS LUNCH
The Town will hold the Annual Christmas Lunch on Wednesday, December 7,
2011, at 12 noon.
2011 MAYORS AND MANAGERS CHRISTMAS DINNER
The 2011 Mayors and Managers Christmas Dinner will be held at The
Colonial Center on Wednesday, December 7, 2011, at 7:00 p.m. We must
RSVP to South Hill by November 18, 2011.
NATIONWIDE EMERGENCY ALERT TEST
Mr. Dean reported there will be a nationwide test of the emergency alert
system on November 9, 2011, at 2:00 p.m.
WATER AND SEWER COMMITTEE
Mr. Dean asked the water and sewer committee to stay for a short meeting
after the council meeting.
FINANCIAL REPORT
The financial report was in the packet. Mr. Dean reported we hope
to have the audit report at the next council meeting.
APPROVAL OF CHRISTMAS BONUS
Mrs. Sanderson made a motion to approve Christmas Bonuses in the total
amount of $6,000.00. This was seconded by Mr. Martin, and carried by
all ayes.
FIRE AND EMERGENCY SERVICES
Mr. Martin read the fire report as provided in the packet. The
annual fire department installation dinner will be held on December 3,
2011, at Elm Acres. On motion by Mr. Martin, seconded by Mr.
Brockwell, and carried by all ayes, Town Council voted to approve the 2012
officers for the fire department as presented.
PERSONNEL REPORT
The personnel report was in the packet.
POLICE REPORT
Ms. Hardy reported the police reports were in the packet. Chief
Gibson stated the calls are constantly going up. Mr. Martin stated
there has been a good response on applicants for the police officer
position.
PROPERTY & EQUIPMENT
Mr. Brockwell reported the Auto, Equipment & Property Schedules are
in the packet for your information.
TOWN DEVELOPMENT
Mrs. Sanderson reported on Town Development. Benchmark Bank is
beginning an expansion and renovation project. Food Lion is planning
a $2.8 million renovation and hopefully will add a generator. The
Star Value building is to be listed with the VEDP. Buggs Island
Telephone is co-locating on the Mid Atlantic Broadband tower. We have
two prospective small business owners. Atlas Wright has purchased the
M. E. Short Cabinet building and plans to make improvements. The Town
and Fiber Right plan to approach the IDA for an adaptive use of their
building as a bio-fuel facility.
Mayor Pond reported he is working with Edmonds Printing on a design for
a t-shirt for the trail. Approval must be obtained to use the
logo. He will provide cost information and would like for council to
consider having t-shirts made.
WATER/WASTEWATER
Mr. Brockwell commended Mr. Dean for his dedication to look out for the
County as well as the Town and protecting the interests of the Town as
demonstrated by the Regional Jail information provided in the packet.
COLLEGE/COMMUNITY LIAISON
Saint Paul’s College has announced that Dr. Eddie Moore will be the new
president. Dr. Satcher is retiring.
CORRESPONDENCE/ANNOUNCEMENTS
Thank you notes were in the packet for recent expressions of get well
and sympathy from the Town.
TheLawrencevilleUnitedMethodistChurchexpressed appreciation for assistance
following the storm.
PAYMENT OF BILLS
A motion was made by Mrs. Sanderson and seconded by Mr. Brockwell to pay
the bills as presented and post to the proper accounts in the amount of
$52,404.42. This carried by all ayes.
ADJOURNMENT
There being no further business, the meeting was adjourned by a motion
from Ms. Hardy and a second by Mr. Brockwell. This carried by all
ayes.
Douglas R. Pond, Mayor
Wanda Johnson, Administrative Assistant
TOWN OF LAWRENCEVILLE
STREET CLOSURE POLICY
It shall be the policy of the Town
ofLawrencevilleto accept petitions for closure of a public street only from
non-profit organizations or civic organizations. It is the opinion of
the Town that the closing of public streets shall not be permitted on
request of private citizens or for profit businesses as this would set a
precedent that would be impossible for the Town to control.
Street closure/parade request must be made to the Town
ofLawrencevilleat least seventy (70) days in advance of the event.
The Town is aware that the actual street closure must be approved by the
Virginia Department of Highways. All requests for closure must be
accompanied by a check payable to the Town ofLawrencevillefor $150.00,
$100.00 of which is the fee charged by the Department of Highways for such
closures.
____________________________________________________________________________________________________________
October 11, 2011
Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town
Council to order at 7:30pm on October 11, 2011.
ROLL CALL
Roll was called. Present: Mayor Douglas R. Pond; Council Members:H. B.
Brockwell, Jr., Dora D. Hardy, Scott E. Martin, Robert F. Pecht, III and Esther
B. Sanderson; Town Attorney,W. C. Outten, Jr.and Town Manager C. J. Dean;
Police Chief E. L. Gibson, Jr.; Administrative Assistant Wanda Johnson; Bill
Herrington and Wendy Wright of the Lawrenceville EDA; Town Clerk, Alice B.
Talbert, citizens and the press.
Absent: Council members,Joyce Blandand Harry Holman.
APPROVAL OF MINUTES
A motion was made by Mr. Brockwell to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Pecht and
carried by all ayes.
LEDA REPORT
Mr. Bill Herrington, Chairman of the Lawrenceville Economic Development
Authority, thanked Council for the opportunity to speak. Mr. Herrington stated
that the other members of the EDA were Wendy Wright, Katharine Samford,Scott
Martin, Leroy Jolly,Dora Hardyand Jocelyn Sims. Mr. Herrington stated that
Mayor Pond, Mr. Brockwell and Mr. Dean had been very helpful. Their purpose is
to market and develop Downtown Lawrenceville. They have elected officers,
approved their by-laws, established meeting dates and are working with a couple
residents that have shown interest in lots 84 and 85 onHicks Street. They have
acquired the property adjacent to E E Vaughan and the building has been removed
by the Town due to emergency safety concerns. Mr. Herrington stated that steps
were being taken to acquire the old Sledge andBarkleyBuilding.
Mayor Pond thanked Mr. Herrington and Ms. Wright for coming and stated that
the LEDA will be a valuable arm in developing the community. Mr. Brockwell
thanked the LEDA for their time and interest in getting property back into the
tax roll. Mr. Herrington stated that they had no interest in becoming
landlords.
PROPERTY TURNED OVER TO LEDA
Mr. Martin made a motion to turn over to the LEDA the 106 and108 W Hicks
Streetproperties donated to the Town. This was seconded by Mrs. Sanderson and
carried by all ayes.
WELCOME
Natalie McFarland and her daughter, Mariyah were welcomed to the meeting.
Ms. McFarland is an intern with theBrunswick Times-Gazetteand a student atSaint
Paul's College.
TOP 25 COMPANIES RECOGNIZED COMMONWEALTH EXTERMINATORS
Mayor Pond congratulated Rodney Elmore of Commonwealth Exterminators, Inc.
who was recognized as one of the Top 25 companies in theUnited Statesby Pest
Control Technology Magazine. Mayor Pond read a portion of the article.
Commonwealth is a family owned and operated business and members have stayed
active in Local, State and National associations.
WILSON-KAUTZ RAID SIGN
Mayor Pond stated that he had met with the Brunswick Tourism group and they
wanted to know why there was not a sign on the Court House Square concerning
the non-burning of records during the Civil War. They have applied for a grant
for a sign and asked if the Town would help with the cost in the amount of
$500. The sign would cost $2600 and the grant would pay for $1300. Tourism
would pay $300 and they were asking the Town and the County for $500 each.
After a discussion, a motion was made by Mr. Pecht to approve the request for
$500 to help fund the Wilson-Kautz Raid sign. This was seconded by Mr.
Brockwell and carried by all ayes.
STREET CLOSURE RECOMMENDATION
Mr. Outten stated that he had contacted 10 localities and there is no
consensus on street closures. Not for profit or civic organizations are the
only ones granted permission to close streets. Mr. Outten stated that it was
his recommendation that a policy be adopted granting street closures to not for
profit or civic organizations. Private citizens request to close streets would
not be permitted. Mr. Pecht stated he felt that Council should follow Mr.
Outten's recommendation and asked that he formulate a policy for adoption at
the November meeting. This was seconded by Mrs. Sanderson and carried by all
ayes.
REGIONAL JAIL UPDATE
Mr. Dean stated that a letter was in the packets concerning the Regional
Jail.
SECOND AVE
An email was in the packets from VDOT, Billy Smith, concerning theSecond
Avedrainage problem. Mr. Dean stated that there is a conflict on the easement
and he and Mr. Outten are working on this.
SOUTHERN VACREATIVE ECONOMY
Mr. Dean stated that the Southern Virginia Creative Economy Planning Session
would be held on October 25th at SVCC. This is being sponsored by VA Dept of
Housing and Community Development. The Session will be from 9:30 am until 2:30
pm. Mr. Dean asked all interested Council members to contact the Town office to
register. He encouraged all that can to attend. Mr. Dean and Mayor Pond had
attended the one held in South Hill in September and will be attending this one
as well.
A letter was in the packets concerning public hearings that VDOT would be
holding. A schedule of these hearings was also attached.
A letter from Gov. McDonnell was in the packets concerning unfunded State
mandates.
T21 UPDATE
Mr. Dean stated that he would be meeting with our engineers on the T21
project and looking at the area on Wednesday, October 12. He presented pictures
to Council of the site and stated that this study would be for streetlights and
underground service.
FEMA RESOLUTION
A copy of a Resolution was given out to Council authorizing Mr. Dean to sign
and submit all necessary documents for re-imbursement from FEMA for damages
during Hurricane Irene. A motion was made by Mr. Brockwell to adopt the
Resolution as presented. This was seconded by Mr. Martin and carried by all
ayes.
Mr. Dean apologized for his report being late and stated that he had been
busy with the audit on the American Recovery & Reinvestment Act Grant we
received for the Water Treatment Plant building.
BZA MEETING
Mr. Dean stated that the BZA would be holding a Public Hearing at 5pm on
Wednesday, Oct. 12th on a variance.
CATCH BASIS REPAIRED
Mr. Outten stated that he had sent a thank you letter to Supervisor Barbara
J. Drummond, for her help in getting the catch basis repaired in front of his
office. He also thanked Council for their assistance.
FINANCIAL REPORT
Mr. Pecht stated that financially, the Town was not as good as it has been.
A $58,000 debt payment was made at a different time last year, there were 3 pay
periods in September and a pump was purchased for $23,000.
FIRE REPORT
Mr. Martin stated that he had met with Emergency Services concerning steps
taken during the Hurricane. Mr. Martin stated the Town crews had done a good
job on debris removal. Emergency Services is looking at funds for 11 generators
for the county.
Mr. Martin reported that the fire department had responded to 29 calls in
September with approximately 123 man-hours expended.
PERSONNEL AND POLICE
The Personnel and Police Reports were in the packets.
NEW BUSINESS OWNER
Mrs. Sanderson reported that Atlas Wright was the new owner of Short's
Cabinet Shop onNew Street. Mr. Wright had purchased the business earlier and
has now purchased the building from Maddox Short.
HOMECOMING PARADE
Mr. Pecht reminded everyone of Saint Paul's Homecoming Parade to be held
Oct. 22nd.
HALLOWEEN PARADE
Mrs. Talbert reminded Council of the Halloween Parade on Oct. 28th at 5:30pm
and asked for donations or candy.
PAYMENT OF BILLS
A motion was made by Mr. Pecht to pay the bills in the amount of $54,499.54
and post to the proper accounts. This was seconded by Mr. Martin and carried by
all ayes.
Mr. Pecht stated that he appreciated the detail in the police report; this
was a welcome addition to the packets.
CLOSED SESSION
Mr. Pecht made the following motion: "Mr. Mayor, I move the Lawrenceville
Town Council enter into a closed meeting pursuant to the provisions of Section
2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of
discussing contractual matters." This was seconded by Mrs. Sanderson and voting
aye: Brockwell, Hardy, Martin, Pecht and Sanderson. Absent: Bland and
Holman.
RETURN TO OPEN SESSION
After a discussion on the above motion, Mr. Pecht made the following motion:
"Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town
Council convene again in open session." This was seconded by Ms. Hardy and
carried by all ayes.
CERTIFICATION
Mr. Pecht made the following certification: "Be It Resolved to the best of
my knowledge ( i ) only public business matters exempted from open meeting
requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended,
and ( ii ) only such public business matters as were identified in the motion
by which the closed meeting was convened were heard, discussed or considered in
the meeting." This motion was seconded by Ms. Hardy and carried by the
following aye vote: Brockwell, Hardy, Martin, Pecht and Sanderson. Absent:
Bland and Holman.
ADJOURNMENT
There being no further business to come before Council, a motion was made by
Mr. Brockwell to adjourn. This was seconded by Ms. Hardy and carried by all
ayes.
Doughlas R. Pond, Mayor
Alice B. Talbert, Clerk
________________________________________________________________________________________________________
Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town
Council to order at 7:30pm on September 13, 2011.
ROLL CALL
Roll was called as follows: Present: Mayor Douglas R. Pond; Council Members:
Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson.
Town Attorney W. C. Outten, Jr.; Town Manager C. J. Dean; Police Chief E. L.
Gibson, Jr.; Administrative Assistant Wanda Johnson; Fire Chief Kevin Pair and
Firemen Deno Ruffin and Charles Hall; Judy Ritchie, Bruns. Literacy Council
Coordinator; Town Clerk, Alice B. Talbert, citizens and the press.
Absent: Council members, Joyce D. Bland,H. B. Brockwell, Jr.and Dora D.
Hardy.
APPROVAL OF MINUTES
A motion was made by Mrs. Sanderson to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Martin and
carried by all ayes.
PROCLAMATION- LITERACY MONTH
Mayor Pond invited Ms. Ritchie, Coordinator for the Brunswick Literacy
Council to come forward. Mayor Pond signed a Proclamation proclaiming September
as Literacy Month in Lawrenceville. Mayor Pond then presented the Proclamation
to Ms. Ritchie.
MAYOR'S REPORT
Mayor Pond thanked theCountyAdministrator, Buddy Hyde, Charles and Annette
Jones for their service with EOC. Mayor Pond also thanked Sheriff Roberts for
providing 8 inmates to help the Town crew in street clean up and brush removal.
Mayor Pond commended the fire department, police department and town crews for
their work.
CITIZEN'S CONCERN
Donna Baird, owner of Small Town Outfitters asked to speak to Council
concerning parking onMain Street. Mrs. Baird stated that Council was to work on
a plan for the parking problem and she was checking to see if any thing was in
place as she was still having issues. One suggestion she had was to have a
taller parking sign next to Brunswick Ins. Showing parking in the back. Mayor
Pond said this would be looked into.
Mr. Outten stated that work was still being done on the guide lines for
street closure and he is still getting information from other localities. He
would have a report at the October meeting.
REGIONAL JAIL UPDATE
Mr. Dean stated that Council had in their packets, a letter from Timmons.
There still is a problem with checking the pump station at the Regional Jail as
they do not have a separate entrance for the Town to use, any extra time
involved will be charged to the IDA and County.
PHASE II RESOLUTION
A Resolution for funding of Phase II of the Downtown Enhancement Project was
in the packets. Mr. Dean asked that Council adopt the Resolution. After a
discussion, a motion was made by Mr. Pecht and seconded by Mr. Holman to adopt
the Resolution to include street lights in Phase II. This motion carried by all
ayes.
AGREEMENT AND LETTER OF CREDIT
Mr. Dean stated that an Agreement was in the packets concerning the $200,000
community development block grant for the Southern States building. The
Agreement requires the Town to retain ownership and control for 20 years and
create 8 jobs for low and moderate income persons. Also required would be a
letter of credit in the amount of $200,000. A letter from Benchmark Community
Bank was also in the packets providing a letter of credit that would expire
September 13, 2015. After a discussion, a motion was made by Mr. Pecht to sign
the Agreement and Accept the letter of credit in the amount of $200,000 as
presented. This was seconded by Mr. Martin and voting aye: Holman, Martin and
Pecht. Sanderson abstained.
VDOT-DRAINAGE
A copy of the drainage study onSecond Avenueby VDOT was in the packets. Mr.
Dean stated that the street had been given to VDOT on January 1958. The right
of way is 10' wider than VDOT states. It was also reported that the drop inlet
onN. Main Streethad not been repaired as of 3p.m. today. VDOT had only moved
the broken payment over the inlet.
Mr. Dean reported that he and Mayor Pond had attended theSouthern Virginia's
Creative Economy meeting and made some good contacts. It was a very informative
meeting.
Mr. Dean stated that the Lawrenceville Economic Development Authority had
met tonight and plans to attend the October Council meeting.
Mr. Pecht reported the Town financially was approximately $20,000 ahead of
last year.
TAX RELIEF RESOLUTION
Mr. Pecht stated that Council needed to adopt a Tax Relief Resolution. This
is required each year to set the tax relief so that it will exhaust the PPTRA
funds provided by the State. Mr. Pecht read the Resolution providing 97% tax
relief on vehicles valued at more than $1,000 applied to the fires $20,000 and
100% for vehicles assessed at $1,000 or less. Mr. Pecht made a motion to adopt
the Resolution as presented. This was seconded by Mr. Martin and carried by all
ayes.
FIRE DEPARTMENT
Mayor Pond stated that in 2005, the County had given $11,000 to help
purchase a generator for the fire department. Due to the wiring of the
building, a generator would have to be larger enough to run the entire
building. At a cost of $65,000 a generator was installed on a trailer for this
building and the pump station at the prison. During Hurricane Irene, the
generator was used here and at the pump station. Mayor Pond stated that this
building has the fire, police and utility departments and does more than the
County in case of emergency.
Chief Kevin Pair stated that each fire department received $11,000 but this
amount did not cover the Lawrenceville Fire Department due to the building
wiring. He stated that he was here at the station from 7:30am Saturday, Aug.
27, until 3:00 am on Sunday, Aug. 28th. The Department answered more than 25
calls most of these in Town. He stated that the generator was here for 2 hours
during the storm and felt this was a low blow to the station. Chief Pair stated
that he and his department were disappointed with the situation.
Mr. Martin reported the Fire Department responded to 60 calls with 17 in
town and 43 outside of town. A report was in the packets with the breakdown of
calls.
Mayor Pond stated that a report was in the packets concerning the Rescue
Squad calls and financing.
Mrs. Sanderson asked about cost of a generator for the fire department. Mr.
Martin asked if there were grants for funding this type of service. Mr. Pair
stated that they were limited due to being under the Town. Mr. Martin was asked
to get with Mr. Dean and Chief Pair concerning this matter. Mrs. Sanderson
thanked all emergency service personnel for their service.
POLICE
Chief Gibson reported that the Police Department had gone through their
first VSTOP Audit and that Officer Zuban had received praises from the grant
monitor for the progress accomplished so far. Chief Gibson was told the
department would be receiving DCJS recommendation for the next grant cycle.
NEW BUSINESSES
Mrs. Sanderson reported that a new business was getting ready to open onW.
Hicks Street, Cash Advance. She also stated that 4 new businesses have opened
in the past 6 months.
Mr. Pecht commended Mr. Dean, Mr. Lynch, Mr.Williams and Mr. Spence and all
the operators for making sure the water and wastewater plants operate red with
no downtime during the storm.
Mr. Pecht stated that he had talked with Dr. Satcher atSaint Paul's and
enrollment is about as expected.
Mrs. Talbert reported that flu shots would be given October 7th from 2:30
until 3:30. A sign up sheet was passed around and members interested were asked
to sign up and return to her at close of meeting.
A notice from Shentel was in the packets outlining the rate increases being
sent to their customers.
A copy of a Notion of Violation was in the packets concerning the property
at311 W Sixth Ave. The notice was from David Tucker, Building Official.
Also in the packets was a new Committee Assignment sheet for FY11/12.
Mr. Pecht made a motion to pay the bills in the amount of $91,384.15 and
post to the proper accounts. This was seconded by Mrs. Sanderson and carried by
all ayes.
Mr. Dean reported that the Town was in the process of getting FEMA
information ready.
CLOSED SESSION
As there was a need for a Closed Session, Mr. Pecht made the following
motion: "Mr. Mayor, I move the Lawrenceville Town Council enter into a closed
meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia,
1950, as amended for the purpose of discussing contractual matters." This
motion was seconded by Mr. Martin and carried by the following roll call vote:
Voting aye were Holman, Martin, Pecht and Sanderson. Absent: Bland, Brockwell
and Hardy.
RETURN TO OPEN SESSION
After a discussion, Mr. Pecht made the following motion: "Mr. Mayor, I move
the closed meeting be adjourned and the Lawrenceville Town Council convene
again in open session." This was seconded by Mr. Martin and carried by all
ayes.
CERTIFICATION
No action was taken and the following Certification was made by Mr.
Pecht:
"Be it resolved to the best of my knowledge ( i ) only public business
matters exempted from open meeting requirement, under Section 2.2-3711 of the
Code of Virginia, 1950, as amended, and ( ii ) only such public business
matters as were identified in the motion by which the closed meeting was
convened were heard, discussed or considered in the meeting." This was seconded
by Mrs. Sanderson and voting aye: Holman, Martin, Pecht and Sanderson.
ADJOURNMENT
As there was no other business to come before Council, a motion was made by
Mrs. Sanderson to adjourn; this was seconded by Mr. Holman and carried by all
ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
____________________________________________________________________________________________________________
The Regular Meeting of the Lawrenceville Town Council was called to order on
August 9, 2011, at 7:30 p.m. by Mayor Douglas R. Pond.
ROLL CALL
Roll was called as follows: Present: Mayor Douglas R. Pond; Council members:
Joyce D. Bland, Dora D. Hardy, Scott E. Martin and Robert F. Pecht, III. Town
Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean; Administrative
Assistant, Wanda Johnson; Judy Richie of the Brunswick Literacy Council;
Assistant Chief B. N. Newcomb; Alice Talbert, Clerk and the press.
Absent: Council members:H. B. Brockwell, Jr., Harry S. Holman and Esther B.
Sanderson and Chief of Police, E. L. Gibson, Jr.
APPROVAL OF MINUTES
A motion was made by Mr. Martin to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Pecht and
carried by all ayes.
ADDITION TO AGENDA
The approval of airport bills was added to the agenda.
Mayor Pond welcomed Assistant Chief Newcomb to Council in Chief Gibson's
absence.
BRUNSWICK LITERACY COUNCIL REQUEST
Mayor Pond welcomed and introduced Judy Richie of the Brunswick Literacy
Council. Ms. Richie handed out a history of the Brunswick Literacy Council and
gave a brief overview of the Council and their mission. She asked if Council
would proclaim September as Lawrenceville Literacy Month. Mayor Pond stated
that Council had before them a copy of a Proclamation and he would be happy to
sign and proclaim September as Lawrenceville Literacy Month.
STREET CLOSURE UPDATE
Mr. Outten reported that he was working on the Street Closure Guide Lines
and would have a report at the next meeting. Mr. Outten stated that there is
nothing in the Code that allows the Town to close streets owned by the highway
department.
REGIONAL JAIL UPDATE
Mr. Dean stated that a letter was in the packets to Timmons concerning the
Regional Jail. Mr. Dean said he had issues with item numbers 3, 4 and 9 and has
responded with the enclosed letter.
TEA-21 PROJECT
Mr. Dean, Mayor Pond, Randy Jones of Dewberry & Davis a VDOT
representative and a SPDC representative had met concerning the TEA-21 Project.
A contract from Dewberry was in the packets outlining the project understanding
and scope of services for the TEA-21 Project. Mr. Dean pointed out that on page
3, a list of additional services was included, he recommended that items D-H be
added. After a discussion, a motion was made by Mr. Pecht authorizing the
signing of the contract with Dewberry with the changes as recommended by Mr.
Dean to add items D-H for a total contract of $37,370. This was seconded by Mr.
Martin and carried by all ayes.
BOARD OF ZONING
Mr. Dean stated that the term for the Board of Zoning members would expire
the end of August. He stated that he had talked with each member and all were
willing to serve for an additional 5 years. The members were: Cynthia Pecht,
Dorothy Newton, Edna Packer, Emory Samford and Wayne Talbert. A motion was made
by Mr. Martin to reappoint the above members as named for a 5-year term. This
was seconded by Ms. Hardy and carried by the following vote: voting aye- Bland,
Hardy and Martin. Mr. Pecht abstained.
VDDA
Mr. Dean reported that VDDA would be having a Walking Tour of Downtown
Hampton on August 20th. Information on registration was in the packets.
SOUTHERN VIRGINIA'S CREATIVE ECONOMY
Southern Virginia's Creative Economy Conference will be held on September
8th from 8:30 am – 4:30 pm at the Colonial Center in South Hill. Mr. Dean
recommended everyone sign up to attend, as this is a very informative meeting.
He also stated that space is limited so anyone interested would need to either
sign up as soon as possible or contact the office for registration. Mayor Pond
stated that he and C. J. planned to attend.
FLU SHOTS
Mr. Dean reported that flu shot time was coming up and Dr. Harrison's office
had shots available as in the past at the same cost. A motion was made by Mr.
Pecht to provide flu shots to employees, Town Attorney and Council Members as
done in the past. This was seconded by Mr. Martin and carried by all ayes.
FINANCIAL REPORT
Mr. Pecht stated the financial statement was the first for the fiscal year
and included the additional revenue and expense line items for the County/IDA
water and sewer even though the start up for the Regional Jail was not until
July 2012. Mr. Pecht also stated that work on the audit had begun.
BRUNSWICK RESCUE SQUAD REQUEST
The fire report was in the packets. Mayor Pond stated that he had been
checking on the Brunswick Rescue Squad request for assistance. He stated that
in talking with a member of the Squad, the cost of fuel was $2,000 per month.
Mayor Pond recommended Council give a one-time donation of $2,000 for one
month's fuel. After a discussion, a motion was made by Mr. Martin to amend the
budget and give $2,000 to the Rescue Squad. This motion was seconded by Ms.
Hardy and carried by all ayes.
The personnel and police reports were in the packets.
DRAINAGE PROBLEMS
Mayor Pond stated that he had been approached by a person at Saint Paul's
asking if there was any chance of getting help with their drainage problem. The
Streets Committee was asked to follow up on all drainage problems and catalog
where the problems are and what we can do. Mr. Dean stated that he had met with
a VDOT representative from Colonial Heights and they had gone out and looked at
the problems.
A Water/Wastewater Committee meeting will be held after Council tonight.
CHAMBER PICNIC
Mr. Pecht reminded members of the Chamber picnic to be held tomorrow, Aug.
10, at Saint Paul's Student Center starting at 5:30 pm.
RAILS TO TRAILS
Mr. Dean stated that timber cutting would be starting on the Temple property
starting between the 2nd and 3rd trestle past the water plant.
APPROVAL OF AIRPORT BILLS
Mr. Pecht reported that Council had before them a copy of the airport bills
for the past fiscal year. Mr. Pecht made a motion to pay the County our share
for the past fiscal year in the amount of $14,434.81. This motion was seconded
by Mr. Martin and carried by all ayes.
APPROVAL OF TOWN BILLS
Mr. Pecht stated that Council had a copy of the additional bills for the
Town. A motion was made by Mr. Pecht to pay the bills as presented in the
amount of $42,487.06 and post to the proper accounts. This was seconded by Mrs.
Bland and carried by all ayes.
NATIONAL NIGHT OUT
Ms. Hardy stated that she had enjoyed National Night Out, it was a wonderful
event and Chief Gibson was to be commended. Mr. Pecht stated that the Museum
had a full house that night for the lecture by Mr. Proal Heartwell on Goronwy
Owen a Welsh poet.
Mr. Martin stated that he had attended the Lake Chamber with Mayor Pond and
asked that Council members go with Mayor Pond at times to help get the word out
what we have to offer here.
CLOSED SESSION
Mr. Pecht made the following motion: "Mr. Mayor, I move the Lawrenceville
Town Council enter into a closed meeting pursuant to the provisions of Section
2.2-377 of the Code of Virginia, 1950, as amended for the purpose of discussing
contractual, legal and real estate matters." This was seconded by Mr. Martin
and carried by the following roll call vote: Aye: Bland, Hardy, Martin and
Pecht; absent: Brockwell, Holman and Sanderson.
RETURN TO OPEN SESSION
After a discussion, the following motion was made by Mr. Pecht: "Mr. Mayor,
I move the closed meeting be adjourned and the Lawrenceville Town Council
convene again in open session." This was seconded by Mrs. Bland and carried by
all ayes.
CERTIFICATION
Mr. Pecht made the following certification: "Be it resolved to the best of
my knowledge ( i ) only public business matters exempted from open meeting
requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended,
and ( ii ) only such public business matters as were identified in the motion
by which the closed meeting was convened were heard, discussed or considered in
the meeting." This was seconded by Ms. Hardy and carried by the following roll
call vote: aye- Bland, Hardy, Martin and Pecht. Absent: Brockwell, Holman and
Sanderson.
ADJOURNMENT
There being no further business to come before Council a motion was made by
Mrs. Bland to adjourn. This was seconded by Mr. Pecht and carried by all
ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
___________________________________________________________________________________________________________
July 12, 2011
The regular meeting of the Lawrenceville Town Council was called
to order at 7:30 p.m. on July 12, 2011, by Mayor Douglas R. Pond.
ROLL CALL
Roll was called: Present: Mayor Douglas R. Pond; Council
members: Joyce D. Bland,H. B. Brockwell, Jr., Harry S. Holman, Scott E.
Martin, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney, W. C.
Outten Jr.; Town Manager, C. J. Dean; Administrative Assistant, Wanda
Johnson; Police Chief, E. L. Gibson, Jr.; Barbara J. Drummond member of the
Board of Supervisors; Brunswick Academy Softball Players; Brunswick Academy
Baseball Players and Coach Dennis Moore and parents; Alice B. Talbert,
Clerk, the press and citizens.
Absent: Council member, Dora D. Hardy.
PRESENTATION OF RESOLUTIONS
Mayor Pond welcomed the B.A. Softball and Baseball players, Coaches and
Staff. Mayor Pond stated that he had the pleasure of presenting
Resolutions to the Brunswick Academy Lady Vikings and the Brunswick Academy
Vikings. Mayor Pond read the Resolution honoring the 2010/2011 V. I.
S. A.A. Division 2 State Softball Runner-Ups. A motion was made by
Mrs. Sanderson and seconded by Mr. Pecht to adopt the Resolution as
read. This motion was carried by all ayes. Mayor Pond then read
the Resolution honoring the 2011 V.I.S.B.A. Division 3 Boys State Baseball
Champions. A motion was made by Mr. Martin to adopt the Resolution as
read. This was seconded by Mr. Brockwell and carried by all ayes.
Mayor Pond presented the Brunswick Academy 2010/2011 V.I.S.S.A.
Division 2 State Softball Runner-Ups Resolution to the B.A. Lady Vikings
players. Mayor Pond presented the Brunswick Academy 2011 V.I.S.B.A.
Division 3 Boys State Baseball Champions Resolution to Coach Dennis Moore
and the B.A. Vikings players.
COUNTYUPDATE
Mayor Pond stated that he had asked Supervisor Barbara J. Drummond to
come tonight and speak to Council on projects the Town and County are
working on. Ms. Drummond stated that she welcomed the opportunity to
come and speak to Council as issues affecting the Town also affected the
County. Ms. Drummond gave an overview of projects that had been done
and some that are still going on. Some topics were the Regional Jail,
Silver Trails,Simmons Drive, Urgent Needs Funding and Great Creek Park
Upgrade. She stated that the County is currently working with Mayor
Pond with the Old Primary School Building project. Mayor Pond thanked
Ms. Drummond for coming and invited her to stay for the rest of the
meeting.
MAYOR’S REPORT
Mayor Pond stated that he had talked with Darrell Jones concerning the
weight lifting contest he wanted to have onMain Street. Mr. Jones has
decided to have an exhibition during the National Night Out on August 2 and
contact the Chamber about joining with the Spring Festival in
April. Mr. Outten stated that he had, since our last
meeting, inquired with several counties and towns concerning street closure
for events and all have policies to only allow Public events sponsored by
their governments, Mr. Outten stated there was concern with giving private
citizens permission to close public streets and he will present a written
policy for Council to consider for adoption at the August meeting.
REGIONAL JAIL UPDATE
Mr. Dean stated that a letter was in the packets from the Department of
Health to the Timmons Group concerning the plans for the Regional Jail
waterworks. Also included for Council was a letter received July 12,
2011, from Timmons in response to Mr. Dean’s letter of April 27, 2011.
DEWBERRY & DAVIS CONTRACT
A letter was in the packets from Dewberry & Davis, Inc. containing
the contract for professional architectural and engineering services for
Phase 1 improvements to the Southern States Building. Phase 1 is for
roof replacement, handicapped ramp and design of restrooms. Mr.
Brockwell stated that he would like to see a metal roof if possible but
questioned the idea of installing over existing shingles. Mr. Dean
was asked to find out if the silos can be saved. A motion was made by
Mr. Pecht to approve and sign the contract with Dewberry. This was
seconded by Mr. Brockwell and carried by all ayes.
LONG TERM CARE INSURANCE
Mr. Dean stated that VRS is offering long-term care insurance for
employees. A Resolution Agreement was in the packets for Council
consideration. This will be at no cost to the town, as employees
interested in the program will pay the expense through employee payroll
deduction. After a discussion, a motion was made by Mr. Brockwell and
seconded by Mrs. Sanderson to adopt the Agreement to permit employees to
purchase long term care insurance by payroll deduction. This motion
carried by all ayes.
VDOT DRAINAGE PROBLEM
A copy of a letter from Mr. Dean to Billy Smith of VDOT was given out to
Council. Mr. Dean explained that he had been trying to get a drainage
problem onSecond Avecorrected for 4 years. In 2007, Dale Goodman with
VDOT had stated that VDOT with the Town would correct the problem.
Mr. Goodman is now retired and the new people do not want to do the
work. Mr. Outten stated that it has been hard to get a commitment
from VDOT as they want to start over. Mr. Dean’s letter is giving
them 10 days to respond. Mr. Outten stated that he and Mr. Whitby had
invested millions on rehab of an abandoned building and now there is a
broken storm drain directly across the street and VDOT had stated that it
may be 2 years before it is repaired.
Mr. Dean also stated that he received a letter from VDOT asking
him to look at the attached list of bridges and certify their safety.
Mr. Dean called and talked with the person that sent the letter and was
told that localities under 3500 did not receive a list but he would need to
certify any bridges in town for their safety. Mr. Dean informed her
again that the town did not own any bridges, that they are all owned and
maintained by VDOT. She told him he still needed to list them and
certify their safety. Mr. Dean stated that he has given this to Mr.
Outten for review, as he was not qualified to certify bridge safety.
Mrs. Drummond stated that a representative from VDOT has to attend each
Board meeting and she would be happy to bring these matters up. Mr.
Dean was asked to send a letter to Mrs. Drummond concerning this
matter.
SOUTHEAST HIGH SPEED
Information on the Southeast High Speed Rail Corridor was in the packets
for Council. Also Mr. Dean handed out information on Southern
Virginia’s Creative Economy, a meeting to be held in South Hill on
September 8th from 8:30 a.m.until 4:30 p.m.
DOWNTOWN GRANT – VIEW OF PROJECT
A first view of the rear parking area plan provided by B & B
Consultants was handed out. Mr. Dean stated that this is just a
drawing of what could be done behind the buildings with the Downtown
Grant.
BZA MEETING
Mr. Dean informed Council that a BZA meeting would be held on July 20 at
5:30 p.m. Mr. Dean stated that an owner of a lot on High Street wanted to
build a duplex on a lot that does not meet the size requirements.
FINANCIAL REPORT
Mr. Pecht reported that for the end of the year, if we back out the AARA
grant our revenues exceeded the budget by $15,000 and our expenses were
$150,000 under budget. Mr. Pecht also reminded Council that this is
on a cash basis and our audit will be on accrual basis.
FIRE REPORT
Mr. Holman stated that the fire report from Mr. Ruffin was in the
packets with 37 calls in May and approximately 148 man-hours expended.
NEW EMPLOYEES
Mr. Dean reported that two new employees had been hired, David Ward is
working at the water plant and Robert Gaitor is working with the streets
department.
POLICE REPORT
Mrs. Bland stated that the police report was in the packet. Chief
Gibson reported that the Police department, Sheriff’s department and
Chamber of Commerce would be hosting National Night Out on August 2 from 5
until 10.
SHOWING OF BUILDINGS
Mrs. Sanderson stated that she had met and showed a couple buildings to
an interested person but had not heard back from them. Mrs. Sanderson
reported that the Mexican Café would be moving to the larger building
(formally Mortays) after their inspection sometime this week.
WATER/WASTEWATER MEETING
Mr. Brockwell stated that there would be a Water/Wastewater Committee
meeting after Council.
SAINT PAUL’S REPORT
Mr. Pecht reported that the Chamber picnic would be held at
theJohnE.ThomassonStudentCenterthis year.
Mr. Holman reported that the SACS Committee had met and
approvedSaint Paul’s College operating another year.
CHAMBER PICNIC
Mrs. Talbert asked if any members wanted to attend the Chamber Picnic to
please complete the form in their packets and return either to her or the
Chamber office on or before July 25th.
PAYMENT OF BILLS APPROVED
A motion was made by Mr. Pecht to pay the bills as presented and charge
to the proper accounts in the amount of $79,708.47. This motion was
seconded by Mr. Brockwell and carried by all ayes.
ADJOURNMENT
As there was no further business to come before Council, a motion was
made by Mr. Pecht and seconded by Mr. Brockwell and carried by all
ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
__________________________________________________________________________________________________________
June 14, 2011
The Regular Meeting of the Lawrenceville Town Council was called to order on
June 14, 2011, at 7:30 p.m. by Mayor Douglas R. Pond.
ROLL CALL
Roll was called as follows: Present: Mayor Douglas R. Pond; Council members:
Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Robert F.
Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town
Manager,C. J. Dean; Chief of Police, E. L. Gibson, Jr.; Administrative
Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert; citizens and the
press.
Absent: Council member, Scott E. Martin
PUBLIC HEARING-DROUGHT ORDINANCE AND WATER SUPPLY PLAN
As this time had been advertised for a Public Hearing, a motion was made by
Mr. Brockwell and seconded by Mrs. Sanderson to open the Public Hearing; this
was carried by all ayes. Mr. Dean stated that the Lake Country Regional Drought
Response Ordinance and Lake Country Regional Water Supply Plan were required by
the State. An Executive Summary of the Ordinance was given to Council. As no
citizens asked to speak on the Proposed Ordinance and Resolution, a motion was
made by Mr. Brockwell and seconded by Mrs. Sanderson to close the Public
Hearing. This carried by all ayes.
APPROVAL OF MINUTES PREVIOUS MEETING
A motion was made by Mr. Brockwell to approve the minutes of the previous
meeting as received, suspend the reading and file. This was seconded by Mr.
Holman and carried by all ayes.
APPROVAL OF MINUTES OF CALLED MEETING
A motion was made by Mr. Pecht to approve the minutes of the called meeting
on June 1, 2011, as received, suspend the reading and file. This was seconded
by Mr. Brockwell and carried by all ayes.
CITIZEN'S REQUEST
Mayor Pond introduced Darrell Jones and stated that he had been talking with
Mr. Jones concerning a project he wanted to do and asked him to come to Council
to explain his request. Mr. Jones stated that he and Mr. Reavis, owner of
Cutting Edge Gym, want to hold a weight lifting contest onMain St. He also
stated that they would like to have the street closed and have food venders and
games for children. He would like to make this a yearly event. Council raised
questions concerning insurance and whether private groups could have the
streets closed for block parties. Mr. Jones was asked if he would include this
event with National Night Out on August 2. Mr. Jones stated that was too soon.
Mr. Outten stated that he could not give an opinion, as this was the first he
had heard of the request. After a discussion, a motion was made by Mr. Pecht to
have Mr. Outten review and give legal opinion as to what we can or cannot do in
granting this type of request. The motion was seconded by Mr. Brockwell and
carried by all ayes.
RESOLUTION – LINE OF DUTY
Mr. Dean stated a Resolution was in the packets that Council needed to adopt
concerning the Town not participating with VRS in the Line of Duty Fund so that
the Town can go with the VML. A motion was made by Mr. Brockwell to adopt the
Resolution as presented by VRS to not participate in Line of Duty Act Fund
managed by the State so that we can go with VML. This was seconded by Mrs.
Sanderson and carried by all ayes.
FAÇADE IMPROVEMENT PROGRAM DESIGN
The Façade Improvement Program Design was given out to Council for approval
with the Lawrenceville Downtown Revitalization Project. Mr. Outten stated that
he had reviewed and approved as to form. A motion was made by Mr. Pecht to
approve the Façade Improvement Design as presented. This was seconded by Mr.
Holman and carried by all ayes.
INCREASE IN RETURN CHECK FEE
Mr. Dean stated that a request had been made by the Treasurer to increase
the fee charged for return checks from $11.00 to $25.00. This would help offset
the actual cost of returned checks. A motion was made by Mr. Pecht to increase
the fee to $25.00 to offset the actual cost. This was seconded by Mr. Brockwell
and carried.
AMENDMENTS TO BUDGET FY 10/11
Mr. Dean stated that due to the borrowing of $100,000 for the purchase of
the Southern States building, the Budget for FY10/11 needed to be amended as
follows. Add line for loan proceeds in flow through revenue for $100,000 and a
line for purchase of Southern States building in flow through expense for
$100,000. A motion was made by Mr. Pecht to approve the amendments as stated.
This was seconded by Mr. Brockwell and carried by the following roll call vote:
Aye, Bland, Brockwell, Hardy, Holman, Pecht and Sanderson. Nay: none; absent:
Martin.
ADMENDMENTS TO FY11/12 BUDGET
Mr. Dean stated that the Budget for FY11/12 would also need to be amended as
follows: the Fire Department line item of Line of Duty needed to be deleted in
the amount of $2,000. A new line item for Debt Service needs to be added for
$100,000. for payment of the loan for the Southern States building when the
Grant funds are received. A new line item in General Revenue is needed for the
Innovation Grant funds of $100,000. On the Flow Through Revenue the following
line items are needed: T21 Grant Funds for $200,000; Downtown Grant for
$350,000 and Innovation Grant for $100,000. In Flow Through Expense the
following line items are needed: T21 Grant Fund $200,000; Downtown Grant
$350,000 and Innovation Grant $100,000. A motion was made by Mr. Pecht and
seconded by Mrs. Sanderson to approve the line items as presented. This motion
was carried by the following roll call vote: Aye: Bland, Brockwell, Hardy,
Holman, Pecht and Sanderson. Nay: none; absent: Martin
REGIONAL JAIL UPDATE
A copy of the letter Mr. Dean had sent to Timmons Group concerning the
Regional Jail was in the packets.
SHENTEL UPDATE LETTERS
Copies of letters from Shentel were in the packets concerning the changes
being made and their new line up of channels. Mr. Dean stated that they are
still on target for August deadline.
A letter from Creedle, Jones & Alga was in the packet for Council
information.
A letter was in the packet from DEQ concerning a Construction Assistance
Program for Council information on Grants available.
PRIORITES LIST FOR FY 11/12
A request from Southside Planning Commission was in the packets. Mr. Dean
stated that this was our Priorities List and a copy of last years was
presented. Mr. Dean recommended that Council continue with the list as
presented but change the wording in item #4 to include the northern corridor
for water supply. A motion was made by Mr. Pecht to adopt the projects as
presented with wording change in #4 to reflect the northern corridor issues.
This was seconded by Mr. Brockwell and carried by all ayes.
A letter from VML had been received concerning a survey being sent out to
receive responses concerning the forming of a Political action committee that
would be funded by individual donations.
FORMAL ADOPTION OF FY11/12 BUDGET
Mr. Pecht made a motion to formally adopt the FY11/12 Budget with changes as
presented. The motion was seconded by Mrs. Sanderson carried by the following
roll call vote: aye: Bland, Brockwell, Hardy, Holman, Pecht and Sanderson, nay:
none, absent: Martin
Mr. Holman gave the fire report.
Chief Gibson reported that all police officers are now certified to
administer the breath test. The Town and the Sheriff's department are seeking
bids together for gas prices. The bids will be opened on June 15th at 10:00
a.m.
2010 BRONZE AWARD FOR WATER PLANT
Mr. Dean reported that the water treatment plant had been awarded the 2010
Bronze Award for Excellence in Granular Media Filtration. A copy of the award
was in the packets.
The Water/Wastewater Committee was asked to meet with Mr. Dean concerning a
new connection onS. Main Street.
Mrs. Talbert reminded everyone of the Relay for Life to be held on June 24th
at the Brunswick Football field.
Council was also reminded of the ribbon cutting for the Brunswick County
Urgent Needs Project of the new house on409 High Street.
VML CONFERENCE REGISTRATION
Registration forms were in the packet for Council members wishing to attend
the VML Conference to be held on Oct. 2-4, 2011.
APPROVAL OF BILLS
A motion was made by Mr. Pecht and seconded by Mrs. Sanderson to approve the
bills as presented and charge to the proper accounts. This was carried by all
ayes.
ADOPTION OFLAKECOUNTRYREGIONAL DROUGHT ORDINANCE AND WATER SUPPLY PLAN
Mr. Pecht made a motion to adopt the Lake Country Regional Drought Response
Ordinance and Lake Country Regional Water Supply Plan as presented. This was
seconded by Mrs. Sanderson and carried by all ayes.
APPOINTMENT OF MANAGER, ATTORNEY, CLERK/TREASURER AND SERGEANT
A motion was made by Mrs. Sanderson to reappointC. J. Deanas Town Manager
for the period July 1, 2011 to June 30, 2012; W. C. Outten, Jr. as Town
Attorney for the period of July 1, 2011 to June 30, 2012; Alice B. Talbert as
Clerk/Treasurer for the period of July 1, 2011 to June 30, 2013; Everette L.
Gibson, Jr. as Town Sergeant for the period July 1, 2011 to June 30, 2013. This
motion was seconded by Mrs. Bland and carried by all ayes.
ADJOURNMENT
There being no further business to come before Council, a motion was made by
Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes to adjourn.
DOUGLAS R. POND, MAYOR
ALICE B. TALBERT, CLERK
___________________________________________________________________________________________________________
June 1, 2011
A Special Called Meeting of the Lawrenceville Town Council was
called to order at 5:30 p.m. on June 1, 2011, by Mayor Douglas R. Pond.
ROLL CALL
Roll call: Present: Mayor Douglas R. Pond; Council members:
Joyce D. Bland,H. B. Brockwell, Jr.,Dora Hardy, Scott Martin, Robert F.
Pecht, III andEsther Sanderson; Town Manager,C. J. Dean; Administrative
Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert and the press.
Absent: Council memberHarry Holman; Town Attorney, W. C.
Outten, Jr.; Police Chief/Sergeant, E. L. Gibson, Jr.
PURPOSE OF CALLED MEETING
Mayor Pond stated that the purpose of the Called Meeting was for
approval of the low bid for the short-term loan to purchase the Southern
States building. The Town has a Grant to purchase the building but
due to the Virginia Department of Historic Resources approval not received
to date, the dead line of June 3 had been set to ensure the Town buying the
building. The loan will be repaid from Grant funds when they become
available.
Mr. Dean stated that an RFP had been sent to each of the County’s
four banks and three had submitted bids. Council was given a worksheet
showing the bids from the three banks, Bank of America did not submit a
bid. The bids had been reviewed by Mr. Dean and Mr. Outten and the
recommendation was to award the bid to Benchmark Bank at the rate of 2.99%
and the loan origination fee of $150.00.
Mr. Pecht asked if the cost was for the building and the land and
Mr. Dean stated that it was and showed a map of the property. Mr.
Dean stated that this did not include the turntable as this belonged to the
Railroad and they were still waiting on two signatures for
approval.
MOTION TO ACCEPT LOW BID
A motion was made by Mr. Pecht to accept the low bid from Benchmark
Community Bank at the rate of 2.99% with a loan origination fee of
$150.00. This was seconded by Mr. Martin and carried by the following
roll call vote: Aye: Bland, Brockwell, Hardy, Martin and Pecht.
Abstaining: Sanderson.
ADJOURN
A motion was made by Mr. Brockwell, seconded by Mrs. Sanderson and
carried by all ayes to adjourn.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
_________________________________________________________________________________________________________
The regular meeting of the Lawrenceville Town Council was called to order at
7:30 p.m. by Mayor Douglas R. Pond on May 10, 2011.
ROLL CALL
Roll was called as follows: Present: Mayor Douglas R. Pond; Council members:
Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin and Robert
F. Pecht, III. Town Attorney, W. C. Outten, Jr.; Town Manager,C. J. Dean;
Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Town
Clerk, Alice B. Talbert; citizens and the press.
Absent: Council members: Harry S. Holman and Esther B. Sanderson.
APPROVAL OF MINUTES
A motion was made by Mr. Martin to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Brockwell and
carried by all ayes.
PUBLIC HEARING –PROPOSED BUDGET
As this time had been advertised for a Public Hearing on the proposed
budget, Mayor Pond declared the hearing open. No citizens asked to speak on the
budget and a motion was made by Mr. Brockwell to close the Public Hearing. This
was seconded by Mr. Pecht and carried by all ayes.
SHENTEL CABLE
Mayor Pond introduced Bill Young from Shentel, our cable provider. Mr. Young
gave an update on the work being done since they were granted the franchise on
September 1, 2010. Mr. Young stated that construction should be completed by
July 25, 2011. They will be sending out to subscribers a package thirty days
before the 25th explaining the new system and what they have to offer. There
will be sales groups going door to door offering service to non-customers
during this time. The new system will be providing unlimited long distance
calling, high speed Internet and over 170 channels with HD/DVR available. Mr.
Young stated that unlike satellite, there are no weather-related issues. A new
tech center has been opened inLynchburg with 23 tech employees hired. Mr. Young
also stated that the high speed Internet would offer speeds from 5Mbps to
15Mbps. Mayor Pond thanked Mr. Young for coming and giving an update to
Council.
MAYOR'S REPORT
Mayor Pond reported thatSaint Paul's College had terminated their athletics
program effective July 1.
Mayor Pond stated that he has the book "The Atlantic and Danville Railway
Company, the Railroads of SouthsideVirginia," for sale in the Town office for
$20.00. Mayor Pond stated that he would like to donate one to the library in
the near future.
Mayor Pond stated that the Town would have to redistrict before our next
election in 2012.
Mayor Pond stated that he would like to update Council on three major
projects: 1) the old Peebles Building- two deeds for this property will be
going before the Board of Supervisors in the near future and he hopes this will
be donated to the Town. 2) the old primary school property. A contract has been
forwarded to the developer and he hopes this will be donated to the developer
for use as apartments. 3)TurntablePark-Mayor Pond stated that he would be
asking Council to consider borrowing $100,000 for the purchase of the building
later in the meeting.
Mayor Pond reported that two groups are coming on May 28th to use the trail
and he would like the Town to provide two porta-potties to have on the trail.
The cost would be $150 per month. The two groups are an Audubon Society and
Horseback Trail Riders.
Mayor Pond congratulated Tammy Newcomb of theCountyAdministrator's Office
for being elected President of the Virginia Municipal Clerks Association.
APPROVAL TO ADVERTISE PUBLIC HEARING
Mr. Dean stated that Council had in the packets a Resolution concerning the
Regional Drought Plan that the Town of Lawrencevilleis a part of. Mr. Dean
asked for authorization to advertise for a Public Hearing. Mr. Brockwell made a
motion to advertise for a Public Haring on the Lake Country Regional Water
Supply Plan to be held at the June 14th Town Council meeting. This motion was
seconded by Mr. Pecht and carried by all ayes.
DOWNTOWN PROJECT GRANT RESOLUTION
A copy of a Resolution to appropriate the Downtown Project Grant funds was
in the packets. A motion was made by Mr. Pecht to adopt the Resolution as
presented on the Lawrenceville Downtown Project. This was seconded by Mr.
Brockwell and carried by all ayes.
ACCEPTANCE OF DOWNTOWN BLOCK GRANT
A contract to accept the Downtown Block Grant was in the packets. A motion
was made by Mr. Brockwell to accept and sign as presented the Downtown Block
Grant Contract and Assurances. This was seconded by Mr. Martin and carried by
all ayes.
LINE OF DUTY
Mr. Dean stated that he had talked with VRS and VML concerning the Line of
Duty Act that the Town will have to provide. VRS has a higher premium. A
proposal from VML was in the packets. The Town will provide Line of Duty
coverage for our 6 police officers and the County will provide for the
volunteer Fire Department. A motion was made by Mr. Brockwell to adopt the Line
of Duty Resolution from VML at $200.00 per member. This was seconded by Mr.
Pecht and carried by all ayes.
FESTIVAL AND EXPLOREBRUNSWICKADS
The Taste of Brunswick Festival request for support for the ad book was in
the packets. Mr. Pecht made a motion to do the same as last year of $300.00 for
a full page. This was seconded by Mr. Brockwell and carried by all ayes.
A request from the Brunswick Times-Gazette for an ad for the second edition
of Explore Brunswick Visitors and Newcomers guide was in the packets. After a
discussion on the increase in the cost of the ads, a motion was made by Mr.
Pecht to authorize Mr. Dean to spend the same amount of money as last year.
This was seconded by Mr. Brockwell and carried by all ayes.
SMALL LODGING FACILITY WORKSHOP
Mr. Dean stated that a Small Lodging Facility Workshop will be held at SVCC
on June 15th from 8:30 am to 12:30 pm for any one interested in opening a Bed
and Breakfast. An information letter was in the packets.
SAINT PAULS REQUEST DENIED
Mr. Dean stated thatSaint Paul's had contacted him concerning an amendment
to our Tobacco Grant application to add them for water and sewer to the
football field. After the announcement fromSaint Paul's concerning the
discontinuing of the athletics program, Council advised Mr. Dean to drop all
plans to include them in the grant application. Mr. Brockwell stated that
Council was willing to explore other options in the future withSaint
Paul's.
RESOLUTION OS SUPPORT FOR CMH
A Resolution of Support for Community Memorial Healthcenter was in the
packet. CMH is hoping to add a radiation therapy center to their Oncology
Facility. A motion was made by Mr. Brockwell to adopt the Resolution for
Support for CMH as presented. This was seconded by Mr. Pecht and carried by all
ayes.
REGIONAL JAIL UPDATE
A copy of a letter dated April 27, to Timmons in regard to the Regional Jail
gravity sewer lines was in the packet. Mr. Dean stated that he had not received
a response to the letter as yet.
A letter and draft of a Public Notice was in the packets from the landfill
asking for an amendment to their contract with the County. This was for Council
information.
OLD WATER ACCTS RELIEVED
A list of old water/sewer accounts was given to Council, Mr. Dean stated
that the customers have moved, are bankrupt or deceased and Mrs. Talbert asked
to have them removed. After a discussion a motion was made by Mr. Brockwell and
seconded by Ms. Hardy to relieve the Treasurer of these account. This was
carried by all ayes.
ADOPTION OF PROGRAMMATIC AGREETMENT
Mr. Dean stated that a Programmatic Agreement between the Town
ofLawrencevilleand The Virginia State Historic Preservation Office regarding
theTurntableParkand Outdoor Center Project was before Council. Mr. Dean stated
that as this Agreement was only received shortly before the Council meeting,
Mr. Outten had not had an opportunity to review it. Mr. Dean asked that Council
adopt the Agreement pending approval of the Town Attorney. A motion was made by
Mr. Brockwell to adopt the Programmatic Agreement pending review by Mr. Outten,
Town Attorney. This was seconded by Mr. Martin and carried by all ayes.
RFP FOR LOAN
Mr. Dean reported that the Town had an option to purchase the old Southern
States Building that would expire June 3rd. He stated that he would like to put
out a formal RFP for $100,000 for a short-term loan as the building is to be
purchased with the Turntable Park Grant funds and approval from Historic
Preservation is not expected before the June 3rd deadline. Mr. Dean was advised
to send out formal RFPs to all the area banks.
APPROVAL OF LEASE WITH CHANGES
Mr. Dean stated that at the last meeting, Ms. Beverly Brewer had requested
use of a building for the Academic and Performing Arts Community Center. Mayor
Pond had suggested the old Fire Station Building. Since that time, Ms. Brewer
has asked to use the building at106 Hicks Street. She drew up a lease
agreement, which Council had a copy of. After reviewing the agreement, Mr.
Outten and Council stated that there was a problem with item #10, Liability
Insurance, in the agreement. Mr. Dean was advised to have this changed
requiring APACC to have liability insurance and to show the Town as an
additional insured under their insurance.
TENTATIVELY ADOPTION OF BUDGET
Mr. Pecht made a motion to tentatively adopt the FY11/12 Budget as presented
for formal adoption at the June meeting. This was seconded by Mr. Brockwell and
carried by all ayes. Mr. Pecht stated that the Budget includes a raise for
employees up to 4%, no increase in water/sewer rates, an increase in
hospitalization premiums with the Town paying all of the employee's part and no
increase in retirement percentage with the Town paying the employee part.
Mr. Pecht stated that the current year was still running a little ahead of
last year.
POLICE DEPARTMENT COMMENDED
Mayor Pond commended the police department in their handling of the recent
robberies. Chief Gibson stated the suspect had stole a purse, committed armed
robbery at the Family Dollar Store and attempted to rob First Citizens Bank.
Officer Vincent had visited FCB shortly before the attempted robbery to give a
description of the suspect and his vehicle to the tellers. A short time later
the suspect attempted to rob the bank and police were called. Officer Vincent
stopped the vehicle and the arrest was made. At least 5 jurisdictions are
connecting the suspect to other crimes inVirginiaandNorth Carolina.
APPROVAL TO PLACE PORTA POTTIES FOR MAY 28TH ACTIVITIES
Mr. Brockwell stated that part of the Southern States Building will have
bathrooms and that a permanent structure will be built at Evans Creek. After a
discussion, Mr. Brockwell stated that porta potties should be placed on the
trail for the two activities to be held on May 28th.
Mr. Pecht stated that the Seafood Festival went well and that the Beef &
Dairy Festival is scheduled for May 11th at the airport.
APPROVAL TO PAY BILLS
A motion was made by Mr. Pecht to pay the bills as presented and charge to
the proper accounts. This was seconded by Mr. Brockwell and carried by all
ayes.
ADJOURNMENT
There being no further business to come before Council, a motion was made to
adjourn by Mr. Brockwell and seconded by Ms. Hardy. This carried by all
ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
___________________________________________________________________________________________________________
The regular meeting of the Lawrenceville Town Council was called to order at
7:30 p.m. on April 12, 2011, by Mayor Douglas R. Pond.
Roll was called as follows: Present: Mayor Douglas R. Pond; Council members:
H. B. Brockwell, Jr., Dora D. Hardy, Scott E. Martin, Robert F. Pecht, III, and
Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager,C. J. Dean;
Administrative Assistant, Wanda Johnson; Beverly Brewer of APACC; Coach Bryant
Stith, School Superintendent Dr. Oliver W. Spencer, Jr. and members of the
Brunswick High School Administration; Town Clerk, Alice B. Talbert, citizens
and the press.
Absent: Council members: Joyce D. Bland and Harry S. Holman.
APPROVAL OF MINUTES
A motion was made by Mr. Brockwell to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Pecht and
carried by all ayes.
PRESENTATION TOBRUNSWICKBASKETBALL
Mayor Pond stated that he had the pleasure of presenting Resolutions to the
Brunswick Bulldogs and the Lady Bulldogs. Mayor Pond read the Resolutions; a
motion was made by Mr. Brockwell to approve the Resolutions for the Lady
Bulldogs and the Brunswick Bulldogs as presented. This was seconded by Mr.
Martin and carried by all ayes. Mayor Pond then presented the Brunswick
Bulldogs 2011 AA State Boys Basketball Champions Resolution to Coach Bryant
Stith and school officials. Mayor Pond presented the Resolution honoring the
2010-2011 Brunswick Lady Bulldogs Resolution to Dr. Mark Harrison and school
officials.
CITIZENS CONCERNS
Mayor Pond asked if there were citizens asking to speak to Council. Jerry
Prince from Anointed Creations stated that he had a problem with the 2 hr.
parking onMain Street. He stated that his customers would not stop if they do
not see his vehicle parked in front of the shop. Monica Stith, also of Anointed
Creations stated that she does not feel safe parking behind the shop and
leaving in the dark with thousands of dollars. She stated safety should be
first. Vanessa Lashley stated that she had talked with Assistant Commonwealth
Attorney Bill Blaine about the marking of tires and she did not want to use the
race card but she feels they are being targeted. Donna Baird of Small Town
Outfitters stated that she is a new business and that there is more than one
business on the street that is open all day. Denise Williams of Creedle, Jones
& Alga stated that they had been in business for over 25 years and she had
been with them the whole time. Ms. Williams stated that she had paid parking
tickets for herself and for employees during this time and that should take
care of the race card issue. She said that if they were going to be after dark,
they move their cars up front after 5 o'clock. She also stated the problem they
have is with the door being blocked and customers not being able to get in.
Chief Gibson stated that the parking issue is only enforced from 9 am until 5
pm, Patricia Gee Bright, a customer of Anointed Creations stated that Ms. Stith
brings in a lot of money to the Town and should not have to park behind the
store where it is not safe. Her customers may be in the shop for four hours and
then go to other stores to get food and spend money.
Elisea Bell of W. Sixth Avenuestated that the residents on W. Sixth Aveare
having problems with the lady at the Church at 311 W Sixth Ave. Ms. Bell stated
she had told the pastor that she could park in front of her house as she did
not have a car, when Ms. Bell asked her to move as she was having a family
reunion and needed her parking space, the pastor started harassing Ms. Bell.
Ms. Bell stated that any time she comes outside the pastor would yell at her
and harass her. Johnny Ray Stith also of W Sixth Avestated that the pastor
should not be living in the Church and that she has taken out a warrant against
him and he will be going to court on May 5th. Michael Conner ofW Sixth Ave
stated that the pastor, Joelle Angel has called the police 6 or 7 times in the
last 3 weeks, anytime they go outside she calls the police.
Beverly Brewer with Academic and Performing Arts Community Center, APACC,
stated that their mission is to provide art programs for adults and youth and
hope to open a center in downtown Lawrenceville. Ms. Brewer asked for help in
obtaining an office space downtown, rent-free for 6 months. After that time
they would be able to go into a contract. They hope to open a Boys & Girls
Club and are working with Bryant Stith on possible use of the old Star Value
building. The Economic Development Authority will be informed of the need for
office space and meet with Ms. Brewer.
Robert Williams stated that he works in Town and is uptown a lot during the
day and the streets are always full of cars.
It was pointed out that there are 120 parking spaces behind the buildings
and the Church that owners or businesses can use during the day. Patricia Gee
Bright did not feel these were safe and she was told that a call to 848-2141 or
911 to request a police escort at night. Mayor Pond stated that he would be
happy to come over to the business and talk about parking issues. Mayor Pond
stated that all the businesses are an important part of Lawrenceville growing
and it is our feeling that owners and workers are not to park in front of the
businesses. Mr. Pecht stated that the Police Committee might need to meet with
citizens and find a solution to the parking issues. Mr. Martin stated that the
parking needed to be for customers and Council was not here to be negative.
Mayor Pond stated that Mr. Dean and Mr. Outten would look into the situation
onW. Sixth Ave.
MAYOR'S REPORT
Mayor Pond reported that the old radio station across from the High School
was for sale. If any one is interested, Mayor Pond has the phone number and
name of company selling the property.
Mayor Pond also reported that the signboard was coming and would like it on
the front of the municipal building. Mr. Dean stated that this is not for
Council to decide, as the sign is not in compliance with the Historic Overlay
Ordinance. Mr. Dean also stated that if the sign permit is refused it then goes
to the Board of Zoning and if still denied it would then go to Circuit
Court.
LAKEGASTONCHAMBER APPROVAL
Mayor Pond stated that the full membership for the Lake Gaston Chamber was
$180.00. As Council had approved an amount not to exceed $125.00, Mayor Pond
asked if Council would approve the new amount. A motion was made by Mr. Pecht
to approve paying $180.00 for full membership in the Lake Gaston Chamber. This
was seconded by Mrs. Sanderson and carried by all ayes.
TEA-21 GRANT AGREEMENT
Mr. Dean stated that Council had in the packets an Agreement to Provide
Administrative Services for the TEA-21 Grant. After a brief discussion, a
motion was made by Mrs. Sanderson to approve the Agreement and sign. This was
seconded by Mr. Brockwell and carried by all ayes.
SILVER TRAIL UPDATE
Council had in the packets, a letter from B & B Consultants concerning
the Silver Trail Subdivision containing a punch list yet to be completed. Mr.
Dean stated that the water/sewer service is not yet ready for the Town to
accept.
Mr. Dean stated that the work on the Regional Jail is on schedule.
CLEAN UP WEEK
Clean up Week has been set for the week of April 11-15, 2011. On April 16,
the County is having a hazard materials and computer pickup site behind
theCountyGovernmentBuildingfor any one interested.
EDA MINUTES
Mr. Dean stated that a copy of the EDA's first meeting minutes was in the
packets and officers were elected and the minutes would be coming from their
Secretary in the future.
RESCUE SQUAD REQUEST
Mr. Dean received information from the Rescue Squad today concerning their
request for financial assistance. This will be given to the Fire Committee to
review and give recommendation to the Finance Committee.
PROPOSED BUDGET ADVERTISEMENT APPROVED
Mr. Pecht stated that a copy of the proposed budget and assumptions were in
the packets. The Finance Committee had met on the proposed budget and Mr. Pecht
commended Mr. Dean and Mrs. Talbert on a great job. Mr. Pecht went over the
following assumptions. 1) Increase in police budget; 2) All health insurance
for individual covered by Town, an increase in premium of 5.3%; 3) A maximum
pay increase of 4% (personnel is continuing to work on this); 4) property
insurance increase of 3%; 5) loss of life benefits (unfunded by State, mandated
for the police and fire departments); 6) no tax increase; 7) no water/sewer
rate increase and 8) no retirement increase, Town continues to fund all of the
retirement. After a discussion, Mr. Pecht made a motion to advertise the
proposed budget for a Public Hearing at the May 10th meeting. This was seconded
by Mr. Brockwell and carried by all ayes.
There was no Fire Report.
Mrs. Sanderson reported that there had been two resignations, one in the
water department and one in the streets department. She also stated that
employee evaluations would be done and this would determine the salary percent
increases for employees not to exceed 4%.
The Police and Safety Reports were in the packets.
Mr. Pecht reminded everyone of the Seafood Festival and Beef and Dairy
Festival to be held at the Airport the first and second Wednesdays in May.
Council was reminded of the Brunswick Spring Festival and 5-Miler to be held
downtown on April 16th and the Inter-Tribal Spring Festival and Pow Wow on
April 30th at SVCC.
APPROVAL OF BILLS
A motion was made by Mrs. Sanderson and seconded by Mr. Brockwell to pay the
bills as presented and charge to the proper accounts. This was carried by all
ayes.
CLOSED SESSION
Mr. Pecht made the following motion: " Mr. Mayor, I move the Lawrenceville
Town Council enter into a closed meeting pursuant to the provisions of Section
2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of
discussing a contractual matter." This was seconded by Ms. Hardy and carried by
the following roll call vote: Voting aye, Brockwell, Hardy, Martin, Pecht and
Sanderson. Voting nay, none; absent: Bland and Holman.
RETURN TO OPEN SESSION
The following motion was made by Mr. Pecht: "Mr. Mayor, I move the closed
meeting be adjourned and the Lawrenceville Town Council convene again in open
session." This was seconded by Ms. Hardy and carried by all ayes.
CERTIFICATION
"Be it resolved to the best of my knowledge ( i ) only public business
matters exempted from open meeting requirement, under Section 2.2-3711 of the
Code of Virginia, 1950, as amended, and ( ii ) only such public business
matters as were identified in the motion by which the closed meeting was
convened were heard, discussed or considered in the meeting." This motion was
made by Mr. Pecht, seconded by Mrs. Sanderson and carried as follows: voting
aye: Brockwell, Hardy, Martin, Pecht and Sanderson; voting nay: none; absent:
Bland and Holman.
ADJOURNMENT
There being no further business to come before Council a motion was made by
Mr. Brockwell and seconded by Mr. Martin to adjourn and carried by all
ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
___________________________________________________________________________________________________________
March 8, 2011
Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town
Council to order at 7:30 p.m. on March 8, 2011.
ROLL CALL
Roll was called with the following present: Mayor Douglas R. Pond; Council
members: Joyce D. Bland,H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman,
Scott E. Martin and Robert F. Pecht, III. Town Attorney, W. C. Outten, Jr.;
Town Manager, C. J. Dean; Administrative Assistant, Wanda Johnson; Police
Chief, E. L. Gibson, Jr.; Town Clerk, Alice B. Talbert, citizens and the
press.
Absent: Council Member Esther B. Sanderson.
APPROVAL OF MINUTES
A motion was made by Mr. Brockwell and seconded by Mrs. Bland to approve the
minutes as received, suspend the reading and file. This carried by all
ayes.
CITIZEN REMARKS
Elder Carter Rodgers, pastor of Tower of Deliverance Church on New Street
asked to speak to Council. Elder Rodgers thanked Council and stated it was a
pleasure to be here. Elder Rodgers handed out a letter inviting members to
attend a Community worship and youth outreach day to be held on Saturday, April
2, 2011. Elder Rodgers was asked to meet with Mr. Dean concerning any permits
needed and concerning noise.
MAYOR'S REPORTS
Mayor Pond stated that a new business, Small Town Outfitters, would be
opening soon in the old Perry's building and a lot of improvements were being
done to the building.
Mayor Pond also reported that Brunswick Bulldogs will be playing Waynesboro
on Saturday, March 12, 2011, for the State title.
Mayor Pond stated that some citizens went for a walk on the Rails to Trails
with an elderly dog and the dog could not make it and one of the town's
employees at the water plant took a pickup and rescued them.
Mr. Outten stated that members had a copy of a non-exclusive perpetual
easement from Alice Wright for use with the Rails to Trails. The property is
from the Meherrin River to Evans Creek Road. Mr. Outten recommended execution
of the easement. After a discussion, Mr. Brockwell made a motion to approve the
Non-Exclusive Easement as presented. This was seconded by Mr. Martin and
carried by all ayes.
ECONOMIC DEVELOPMENT BY-LAWS
Mr. Outten reported that he had reviewed and redrafted the by-laws for the
Economic Development Authority of the Town of Lawrenceville. He stated that
many of the changes made were due to the State Code and things that could not
be changed. Mr. Outten recommended that they be given to the Economic
Development Authority for adoption. The Board has a meeting set for Thursday,
March 10 at 5:30 p.m.
RIBBON CUTTING AT WATER TREATMENT PLANT
Mr. Dean reported that the ribbon cutting at the water treatment plant had
been held and thanked Sylvia Allen for the article and pictures in the paper.
Mr. Dean stated that he had received an email and link to an article in the
ICMA News Briefing concerning the ribbon cutting and the use of stimulus funds
for the new treatment facility. Copies of the news article were handed out to
Council. Mr. Dean also stated that he and Mrs. Talbert had received an email
from a man from a city in Alabama that had seen the article and asked for
information on getting stimulus funds for a water treatment facility
upgrade.
REGIONAL JAIL UPDATE
Mr. Dean reported that the Regional Jail water lines were proceeding and
that sewer lines were almost at the bridge on 46N.
BUDGET NEEDS
Mr. Dean reminded Council that a budget would be presented at the April
meeting and he needed recommendations from the committee chairs. The Line of
Duty Act leaves localities to pay the premium that the State had been paying.
Localities can go with the VRS plan or be individually self-insured. Mr. Dean
recommended going with VRS.
RESOLUTION FOR TOBACCO GRANT APPROVED
A Resolution to apply for a Tobacco Grant in the amount of $80,000 was in
the packet. This grant would be used to perform a Preliminary Engineering
Report for expansion of our sewer plant to be able to provide service to the
north toward Hwy #1. A motion was made by Mr. Brockwell to adopt the Resolution
as presented. This was seconded by Mr. Pecht and carried by all ayes.
TURNTABLE PARK RESOLUTION APPROVED
A Resolution for a Community Block Grant for the Turntable Park and Outdoor
Center in the amount of $200,000 along with a Fair Housing Certification, Town
of Lawrenceville Local Business and Employment Plan, a Non-Discrimination
Policy, Residential Anti-Displacement and Relocation Assistance Plan
Certification and Certification of Signatures and Address was in the packet for
approval. A motion was made by Mr. Pecht to approve and sign the Resolution and
all included forms. This was seconded by Mr. Brockwell and carried by all
ayes.
MUSEUM ACTIVITIES
Mr. Dean reported that on April 16th Mr. Donald Sadler, an archaeologist
would be at the Brunswick Museum from 9:00 – 10:15 a.m. This is the same day as
the Spring Festival. Mr. Dean also gave out a schedule from the Brunswick
Museum & Historical Society, Inc. concerning a free Luncheon Speaker Series
to be held at the Museum each 4th Tuesday through May 2011.
FINANCE REPORT
Mr. Pecht reported that the Town finances were a little ahead of last year
but with a new debt we are running about even.
FIRE REPORT
Mr. Holman stated the Fire report was in the packets and he reminded
everyone of the stew at the firehouse Saturday morning.
POLICE REPORT
Chief Gibson reported that on Feb. 24th the Town police assisted the
Sheriff's Dept. with an investigation of an abduction and robbery that started
in Lawrenceville and ended in the County. Three of the Town officers covered a
24-hour time frame, which produced the arrest of 5 men. Chief Gibson thanked
the press for the great article in the paper.
APPROVAL TO JOIN LAKE GASTON CHAMBER
Mayor Pond asked Council to approve the Town joining the Lake Gaston Chamber
in order to promote the Town. Mr. Pecht stated that he feels this is a good
idea. After a discussion on the cost, Mr. Pecht made a motion to join the Lake
Gaston Chamber at a cost not to exceed $125.00 a year. This was seconded by Mr.
Martin and carried by all ayes.
REQUEST FROM BEVERLY BREWER
Mr. Dean reported he had received an email from Beverly Brewer concerning a
contest Home Depot is having among Historically Black Colleges and Universities
for $150,000 in campus improvements. St. Paul's is in the contest and Mr. Dean
will send the email out to Council and asked that everyone click on the site
each day and vote for St. Paul's.
REQUEST TO CHANGE DATE AT AIRPORT
Mr. Pecht stated a letter from Brunswick Academy requesting a change in the
date for the Beef and Dairy Festival from May 13 to Wednesday, May 11, 2011. A
motion was made by Mr. Pecht to approve the change subject to approval from the
County and the Airport Commission. This was seconded by Mr. Brockwell and
carried by all ayes.
THANK YOU LETTER
A letter had been received from the Meherrin Regional Library thanking the
Town for the $3500.00 grant for the Summer Reading Program.
APPROVAL OF BILLS
A motion was made by Mr. Pecht to pay the bills and post to the proper
accounts. This was seconded by Mr. Brockwell and carried by all ayes.
ADJOURNMENT
As there was no further business to come before Council, a motion was made
by Mr. Brockwell to adjourn. Ms. Hardy seconded the motion and it carried.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
__________________________________________________________________________________________________
The regular meeting of the Lawrenceville Town Council was called to order on
February 8, 2011, at 7:30 p.m. by Mayor Douglas R. Pond.
Roll was called as follows: Mayor Douglas R. Pond; Council members: Joyce D.
Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Robert F. Pecht,
III, Scott E. Martin and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.;
Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Town Clerk, Alice B.
Talbert; citizens and the press.
Absent: Administrative Assistant, Wanda Johnson.
APPROVAL OF MINUTES
A motion was made by Mr. Holman to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Martin and
carried by all ayes.
MAYOR'S REPORT
Mayor Pond stated that there was a need for a closed session for contractual
matters.
Mayor Pond reported that HB 1475 that would have affected the out of town
water/wastewater rates we charge had been defeated. Mayor Pond had received a
note from Roslyn Tyler thanking him for his efforts in this.
Mayor Pond stated that the Chamber and Memory Makers, our newest business to
open, would be holding a Business After Hours on Thursday night, Feb. 10, 2011,
from 5 to 7 p.m. Shep and Terry Moss are the owners of Memory Makers and will
also be having a ribbon cutting on Friday, Feb. 11th at 10:30 a.m. Mayor Pond
encouraged all members to attend and show support for the new business.
Mayor Pond announced that Brunswick High senior Jaron Rice has received and
accepted a full athletic scholarship from VMI. The police department and
Chamber had helped to send Jaron to the Division I Football Show Case Camp.
Jaron plays basketball and softball in addition to football.
6TH JUDICIAL CIRCUIT
Mr. Outten reported that a bill was being introduced to realign the judicial
lines and Brunswick would no longer be in the 6th Judicial circuit but would be
moved to the a new circuit that would be from Brunswick to Danville. After a
discussion, Mr. Brockwell made a motion to authorize the Mayor and Mr. Outten
to draft a letter in opposition to this change. This was seconded by Mr. Holman
and carried by all ayes.
RIBBON CUTTING AT WATER PLANT
Mr. Dean reported that a ribbon cutting would be held at the new Water
Treatment Plant Chemical Feed Building on Thursday, February 17th at 10:30
a.m.
REGIONAL JAIL UPDATE
Mr. Dean handed out copies of a letter he received from the Department of
Health concerning the water and sewer for the Regional Jail outlining the
requirements the County must meet to own the water lines.
CODE OF LAWRENCEVILLE
Supplement 2 for the Code of Lawrenceville will be included in next year's
budget.
Mr. Dean asked that all committees submit their budget request to him.
ALBERTA WATER RATE
Mr. Dean presented a spreadsheet of the expenses for producing water from
Jan. 1, 2009, to December 31, 2009; and also for the period Jan. 1, 2010 to
December 31, 2010. The cost per 1000 gallons of water for 2010 was $2.49 up
from $2.46 for the period of 2009. Alberta pays $2.40 per 1000 gallons at the
present time. After a discussion, Mr. Pecht made a motion to leave the rate for
Alberta at $2.40 for one year. Mr. Brockwell seconded the motion. He asked that
the Town of Alberta be made aware of the cost and that the rate may be higher
next year. The motion carried by all ayes.
The Roanoke River Rails-to-Trails 2010 Annual Report was in the packets. Mr.
Brockwell stated that he would like to see more activities on the Trail in
addition to walking and biking.
An invitation to attend an orientation briefing with the Virginia Economic
Development Partnership (VEDP) was in the packets. This will be held on March
16, 2011, at 9:00 a.m. Mr. Dean asked that anyone interested in attending to
please let him know.
SUPPORT FOR RE-PURPOSING OF PRISON SITE
Mr. Dean stated that he had received a request from the County Administrator
for Council to go on record to support the re-purposing of the old Brunswick
Correctional Center. Mayor Pond stated that he has contacted four legislators
and had a letter in the paper informing citizens how to support this effort.
Mr. Brockwell made a motion to authorize the Mayor and Mr. Dean to draft a
Resolution of Support for the re-opening of the prison. This was seconded by
Mr. Pecht and carried by all ayes.
Mr. Pecht stated the Financial Report was in the packets and the Town is
about even with last year.
Mr. Holman reported that the Fire Department had a successful stew over the
weekend.
Mrs. Sanderson stated the Personnel report was in the packets and the
committee would be meeting in the next month.
Chief Gibson reported that Officer White would start working his own shift
on Feb. 9, 2011. Mr. Brockwell asked Chief Gibson to check with SVCC and St.
Paul's about partnering with them on law enforcement issues.
Mr. Brockwell asked that a copy of the property and equipment owned by the
Town and listed with VML be sent out with the minutes.
EDA BOARD
Mrs. Sanderson handed out the following list of proposed members for the EDA
Board of Directors: Scott Martin, Wendy Wright, Bill Herrington, Dora Hardy,
Leroy Jolly, Jocelyn Sims and Catharine Samford. A motion was made by Mrs.
Sanderson to accept the list as presented. This was seconded by Mr. Brockwell
and carried by all ayes. A copy of proposed by-laws was also given out and Mr.
Outten was asked to review.
HIRING OF HARVEY POWERS
Mrs. Sanderson stated that the new web site needs to be updated and Mr.
Harvey Powers agreed to update for the Town at a cost of $50.00 per hour. After
a discussion, Mrs. Sanderson made a motion to hire Mr. Powers for web site
maintenance at $50.00 per hour for no more than 3 hours a month. Mr. Brockwell
seconded this motion and it carried by all ayes.
The Water/Wastewater Committee will meet after Council tonight.
The Safety reports were in the packets.
SOUTHSIDE LEGACY AWARD
Mr. Holman stated that a letter was in the packets concerning the "Southside
Legacy" Award being worked on for a fundraiser for Saint Paul's. He stated that
ads and tickets would be sold and the letter was asking for support. After a
discussion, Mayor Pond stated that he would get in touch with one of the
members of the committee listed at the bottom of the letter to find out what
they were asking the Town to do.
Mayor Pond reported that he had worked with Saint Paul's and the Brunswick
Youth Ball Park to allow the Saint Paul's girls softball team to practice on
the park.
APPROVAL OF AIRPORT FOR BEEF & DAIRY FESTIVAL
A motion was made by Mr. Pecht to approve the use of the airport for the
Virginia Beef & Dairy Festival on Friday, May 13th with the same conditions
as in the past and with approval by the County. This has been approved by the
Airport Commission. This motion was seconded by Mrs. Sanderson and carried by
all ayes.
APPROVAL OF AIRPORT FOR SEAFOOD FESTIVAL
Mr. Pecht made a motion to approve the use of the airport on May 4th for the
Lion's Club Seafood Festival with the same conditions as in the past and with
approval by the County. The Airport Commission has approved this use. This
motion was seconded by Mrs. Sanderson and carried by all ayes.
REPAIRS FOR RUNWAY
Mr. Pecht stated that a letter was in the packets concerning renovations on
the runway at the airport. He stated that it has been approximately 20 years
since the runway has been done. If the project were bid out, the State would
fund 80%. The Department of Aviation would fund 100% of the materials if the
Town and County provide labor. Bernard Jones and Jim Schiller have offered to
do the labor. Mr. Dean stated that they could use the Town's air
compressor.
RELAY FOR LIFE
Mrs. Talbert reminded Council that Relay for Life would be held on June 24th
and Pat Fletcher and Sylvia Allen were the new Co-Chair for this event.
PAYMENT OF BILLS
Mr. Pecht made a motion to pay the bills as presented and charge to the
proper accounts. This was seconded by Mr. Martin and carried by all ayes
CLOSED SESSION
The following motion was made by Mr. Pecht: "Mr. Mayor, I move the
Lawrenceville Town Council enter into a closed meeting pursuant to the
provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for
the purpose of discussing contractual matters." This was seconded by Mrs.
Sanderson and carried by the following roll call vote: ayes, Bland, Brockwell,
Hardy, Holman, Martin, Pecht and Sanderson.
RETURN TO OPEN SESSION
After a discussion on the above, a motion was made by Mr. Pecht as follows:
"Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town
Council convene again in open session." This was seconded by Mrs. Sanderson and
carried by all ayes.
CERTIFICATION
The following certification was made by Mr. Pecht: "BE IT RESOLVED to the
best of my knowledge ( i ) only public business matters exempted from open
meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as
amended, and ( ii ) only such public business matters as were identified in the
motion by which the closed meeting was convened were heard, discussed or
considered in the meeting." This was seconded by Mr. Martin and carried by the
following roll call vote: ayes, Bland, Brockwell, Hardy, Holman, Martin, Pecht
and Sanderson.
APPROVAL OF ALBERTA CONTRACT
A motion was made by Mr. Martin to approve the water contract with Alberta
with #3 amended to read, "so long as Lawrenceville has that capacity." This was
seconded by Mr. Holman and carried by all ayes.
ADJOURNMENT
There being no further business, a motion was made by Mr. Brockwell and
seconded by Mr. Martin to adjourn. This carried by all ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
______________________________________________________________________________________________________
January 18, 2011
Mayor Douglas R. Pond called the postponed Regular meeting of the
Lawrenceville Town Council to order at 7:30 p.m. on January 18, 2011.
ROLL CALL
Roll was called as follows: Present: Mayor Douglas R. Pond; Council members:
H. B. Brockwell, Jr., Harry S. Holman, Scott E. Martin, Robert F. Pecht, III
and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J.
Dean; Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson;
Fire Chief, Kevin Pair; Connie Moore and G. I. Vaughan of the Brunswick Rescue
Squad; Trudy Reel with the Indian Spring Festival; Town Clerk, Alice B. Talbert
and the press.
Absent: Council members: Joyce D. Bland and Dora D. Hardy.
APPROVAL OF MINUTES
A motion was made by Mr. Martin to approve the minutes of the previous
meeting, suspend the reading and file. This was seconded by Mr. Brockwell and
carried by all ayes.
RESCUE SQUAD REQUEST
Connie Moore of the Brunswick Rescue Squad stated that the County
Supervisors had asked them to come to the Town of Lawrenceville and ask if we
had ever included the Rescue Squad in our budget. Ms. Moore asked Council to
include the Squad in our budget for next year. She stated that she did not have
figures on number of calls made in the Town for 2010 or the cost of operations
for 2010. She would be going to Emergency Services next week and would have the
figures after that meeting. Mr. Pecht stated that he did not recall the Rescue
Squad being in our budget in the over 20 years he has been on Council. Ms.
Moore stated that there are 3 full time and 8 part time employees and 18
volunteers. Mayor Pond thanked Ms. Moore and Mr. Vaughan for coming and for
their service.
INDIAN-INTER-TRIBAL CORN DANCE SPRING FESTIVAL
Trudy Farmer Reel stated that the Indian-Inter-Tribal Corn Dance Spring
Festival will be held in April and gave an overview of what activities would be
held at the Festival. 3,000 books will be printed advertising the Festival and
Ms. Reel asked Council to purchase an ad the same as they did in the Brunswick
Festival, which was a full page for $300. A motion was made by Mr. Pecht to
purchase an ad for $300 for a full page. This was seconded by Mrs. Sanderson
and carried by all ayes.
MAYOR'S REPORT
Mayor Pond announced that Publo Viejo Mexican Restaurant would be opening on
Friday, January 21, 2011, with a ribbon cutting on Monday, January 24th.
Mayor Pond stated that he received a call concerning the re-opening of
Brunswick Correctional Center to house sex offenders. This would result in
approximately 400 to 500 jobs.
Mayor Pond stated that a man in Texas who had 6 wooden chairs made in
Lawrenceville had contacted him. The man wants to sell the chairs for $1200.
Mayor Pond stated that he is going to try to raise funds to purchase these
chairs.
Mr. Dean reported that all equipment is in and working at the water
treatment plant and paper work is all that is being finished.
REGIONAL JAIL UPDATE
A copy of a letter to Timmons Group is in the packets. Mr. Dean stated that
he had responded on October 6th and did not receive their response until
December 28th.
TOWN OF ALBERTA REQUEST TABLED
The request from Town of Alberta was tabled until February.
VDOT CHANGES
A letter from VDOT was in the packets concerning possible road sign changes.
This was for Council information.
CITIZEN REQUEST
A letter from Ronda Goldman was in the packets. Ms. Goldman is applying for
a PhD in Global Leadership and Entrepreneurship at Regent University and would
like to use the Town of Lawrenceville as her project. Mr. Dean stated that he
feels we should allow this. No motion was needed.
ARTBANK GRANT
An application had been received for participation in the ArtBank Matching
Grant. Mr. Pecht made a motion to apply for the Grant in the amount of $500.
This was seconded by Mrs. Sanderson and carried by all ayes.
CODE SUPPLEMENT 2
An estimate for Supplement 2 of the Lawrenceville Code was in the packets.
After a discussion, the matter was turned over to the Code committee to
study.
2010 COMMUNITY DEVELOPEMENT BLOCK GRANT
A letter from the Department of Housing and Community Development was handed
out informing Council that the Town had been awarded a 2010 Community
Development Block Grant in the amount of $200,000 in support of the Turntable
Park and Outdoor Center Project. This is for the purchase of the old Southern
States Building.
FINANCIAL REPORT
Mr. Pecht stated that the financial statement was in the packets and we were
a little ahead of last year at this point.
FIRE DEPT REPORT
Mr. Holman stated that 43 calls had been made by the fire department in the
month of December with 167 man-hours expanded. Mayor Pond stated that two
members of the fire department had been accepted into the Leadership
Development Program that the Chamber is sponsoring. A motion was made by Mrs.
Sanderson to pay the fee of $75.00 each for James Wesson and Kevin Pair. This
was seconded by Mr. Pecht and carried by all ayes.
POLICE REPORT
Chief Gibson stated that Officer White is completing 100 hours of training
with a police officer. He is about half way through and then will be able to
work on his own.
GARBAGE PICKUP REQUEST APPROVED
A request from the Silver Trail Subdivision for garbage pickup had been
tabled from last month. Mr. Martin stated that he had been on site and felt
this would be a good idea. Mr. Holman stated that he was ok with the request
also. A motion was made by Mr. Holman to provide garbage pickup to the Silver
Trail Subdivision. This was seconded by Mr. Martin and carried by all ayes. It
was also pointed out that the Town does garbage pickup at two other out of town
subdivisions.
NEW BUSINESS OPENNING
Mrs. Sanderson stated that Memory Makers would be coming to Town in
February. Shep Moss, owner, also has a store in South Hill and one in
Clarksville.
TOBACCO GRANT PLANNING STUDY
Mr. Dean was told to go ahead with applying for a Tobacco Grant for a
Planning Study on sewer upgrade.
ECONOMIC DEVELOPMENT AUTHORITY UPDATE
Mayor Pond gave out a list of people he felt would be possible members for
the Lawrenceville Economic Development Authority. After a discussion, Mr.
Outten pointed out that of the 7 members, 3 could be Council Members. Council
members were asked to submit names to the Economic Development Committee who
will review and come back with recommendations for Council approval at our next
meeting.
Mr. Brockwell gave a report of the visit to the VEDP on January 13th. Mr.
Brockwell, Mr. Martin, Mayor Pond, Mr. Dean and Wendy Wright from the Chamber
attended the meeting. Mr. Brockwell explained that we already have marketing
tools out there and having everyone on the same agenda and being organized was
a big step. He felt it had been an excellent meeting.
PAYMENT OF BILLS
Mr. Pecht made a motion to pay the bills as presented and charge to the
proper accounts. This was seconded by Mrs. Sanderson and carried by all
ayes.
CLOSED SESSION NEEDED
Mayor Pond stated that there was a need for a closed session for Contractual
matters. The following motion was made.
MOTION TO ENTER CLOSED SESSION
"Mr. Mayor, I move the Lawrenceville Town Council enter into a closed
meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia,
1959, as amended for the purpose of discussing contractual matters." This
motion was made by Mr. Pecht, seconded by Mr. Martin and carried by the
following roll call vote: Voting aye: Brockwell, Holman, Martin, Pecht and
Sanderson. Absent: Bland and Hardy.
MOTION TO RECONVENE IN OPEN SESSION
The following motion to reconvene in open session was made: " Mr. Mayor, I
move the closed meeting be adjourned and the Lawrenceville Town Council convene
again in open session." This was made by Mr. Pecht, seconded by Mr. Brockwell
and carried by all ayes.
CERTIFICATION
The following certifications was made by Mr. Pecht, "Be it Resolved to the
best of my knowledge ( i ) only public business matters exempted from open
meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950. as
amended , and ( ii ) only such public business matters as were identified in
the motion by which the meeting was convened were heard, discussed or
considered in the meeting." This was seconded by Mr. Brockwell and carried with
the following roll call vote: Voting aye: Brockwell, Holman, Martin, Pecht and
Sanderson. Absent: Bland and Hardy.
ADJOURNMENT
There being no further business to come before Council a motion was made by
Mr. Pecht and seconded by Mrs. Sanderson to adjourn. This carried by all
ayes.
Douglas R. Pond, Mayor
Alice B. Talbert, Clerk
_