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December 14, 2010

The regular meeting of the Lawrenceville Town Council was called to order on December 14, 2010, at 7:30 p.m. by Mayor Douglas R. Pond.

ROLL CALL

Roll was called with the following present: Mayor Douglas R. Pond, Council Members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F. Pecht III and Esther B. Sanderson; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Charles Hall of the Lawrenceville Fire Dept and Alice B. Talbert, Clerk.

Absent: Town Attorney, W. C. Outten, Jr. and Administrative Assistant, Wanda Johnson.

CHANGE IN AGENDA

One item, Christmas Bonus, under Personnel Committee report was omitted from the agenda.

WATER TREATMENT PLANT UPDATE

Mr. Dean stated that a couple problems were still being worked out with the new Chemical Feed Building at the Water treatment Plant. A ribbon cutting will be set up for warmer weather. Mr. Dean reported also that Alberta had a large water leak last Monday Mr. Spence at the water plant noticed a problem and our town crews looked everywhere for a possible leak. On Tuesday, Alberta was called and they stated they did not have a leak. On Thursday our crew found a leak in Alberta and Alberta had to call a contractor in to repair the problem.

INDIAN-INTER-TRIBAL CORN DANCE

Mr. Dean reported that the Indian-Inter-Tribal Corn Dance Spring Festival planned for April 2011 was seeking ads for their program. The cost was from 1/8 of a page for $95.00 to a full page for $300.00. After a discussion, Mayor Pond is to get more information and the matter was tabled until January.

REGIONAL JAIL UPDATE

Mr. Dean stated that the Regional Jail Project is progressing. There are still some issues being worked out concerning placement of sewer lines.

T21 AGREEMENT

Mr. Dean stated that he had received a Standard Project Administration Agreement for the T21 project to connect the sidewalk from behind the ABC Store and continue to Felton Bros, the Trailhead location. After a discussion, a motion was made by Mr. Pecht and seconded by Mr. Brockwell to authorize the Mayor, Town Manager and other necessary persons to sign the agreement for the T21 Project. This carried by all ayes.

Mr. Dean reported that the Resolution signed last month for the funding of the Downtown Enhancement Project to provide lightning behind businesses on Main and Hicks Street and for the gateways had been stopped. The Dept of Transportation had decided not to fund any project this year that was not part of an ongoing grant.

An update letter on Roanoke River Rails-to-Trails was in the packets.

SILVER TRAIL REQUEST

A letter from Meade Pratali, Project Manager for Silver Trail Subdivision, was in the packets requesting trash pick up for the single-family homes to be built. After a discussion, Mr. Holman and the Streets Committee was asked to look into this request and report back in January.

VML LEGISLATIVE BULLETIN

Mr. Dean stated that VML would email the Legislative Bulletin to Council members interested in receiving them. Mr. Dean asked that any member interested to please contact him or Mrs. Talbert.

WEB SITE LAYOUT REQUEST

Mr. Dean stated that a Web Site report for our new website was in the packets. Mayor Pond asked Mrs. Sanderson to find out if the layout for the agenda could be changed and an index for the minutes be available. Mrs. Sanderson stated that a business in the County had contacted her about being put on our site as a link. Mr. Powers had stated that there is no cost to this and no limit to number of links.

LINE OF DUTY

Mr. Dean reported that the State of Virginia has passed legislature that would be effective July 1, 2011. This is a "Line of Duty" premium local governments would have to fund. More information is expected in January or February.

A letter from Dept of Health was included stating that the Governor had proclaimed December 5-11, 2010, as Winter Preparedness Week.

AUDIT APPROVAL

Mr. Pecht stated that the Finance Committee had met with Denise Williams, our auditor, tonight and gone over our Audit. Council members received their copies earlier in the week. Mr. Pecht stated that on Page 49, item #1 stated we received a clean opinion. Mr. Pecht complimented Mr. Dean on the wonderful job he did with the Management Discussion and Analysis.

Mr. Pecht made a motion to approve the Audit as presented. This was seconded by Mr. Martin and carried by all ayes.

FIRE REPORT

Mr. Holman reported that the fire department had answered 57 calls last month. The report was handed out to Council.

POLICE REPORT

Mrs. Bland stated that in addition to the Police Report in the packets, she wanted to announce that our new officer, C. W. White would graduate on Wednesday, December 15th.

In the Police report the use of a gas engine at the Watershed had been reported. Chief Gibson stated that Assist. Chief Newcomb was hunting near the Watershed and heard a gas powered boat. He called it in and Officer Zuban responded. A large gas powered boat could be heard and as it approached the landing the motor was cut off and when the owner reached the boat landing, Officer Zuban asked if he know he was not to have gas in the watershed. At this point the boater admitted he knew he was not allowed there and Office Zuban arrested and charged him with 3 summonses.

MUNICIPAL BUILDING SIGN

Mayor Pond stated that he had received a quote for a 46" sign with computer to be installed in the front of the Municipal Building. He stated that the sign would have 4 moving lines for information. Mayor Pond had received a grant in the amount of $5,000 for the purchase of a sign. After a discussion, Mr. Dean reminded Council that with the Historic Overlay Ordinance, the sign might not be permitted. Mr. Holman asked if the National Historic Society had been approached for approval as the street is listed in the Registry.

ECONOMIC DEVELOPMENT AUTHORITY

Mayor Pond stated that he had talked with several people interested in being on the Economic Development Authority. Mr. Brockwell stated that he had names he would like to submit also but felt naming the Authority Board should wait until after Council Members could go to Richmond and meet with VDEP and learn what is involved with having an Authority. After a discussion, Mr. Dean was asked to get some dates from VDEP in January for members to go to Richmond. Appointing a Board was tabled until after the meeting.

Mr. Pecht stated that Saint Paul's had held a fundraiser on December 4th and reached their goal. Another is being planned for later.

Council members were reminded of the employee luncheon to be held on Dec. 15th at the Town shop.

PAYMENT OF BILLS

A motion was made to pay the bills as presented and charge to the proper accounts. This motion was made by Mrs. Sanderson and seconded by Mrs. Bland and carried by all ayes.

ADJOURNMENT

As there was no further business to come before Council, a motion was made by Mr. Holman to adjourn. This was seconded by Mrs. Sanderson and carried.

_________________________________MAYOR

_________________________________CLERK

_________________________________________________________________________________________________________

November 09, 2010

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on November 9, 2010.

ROLL CALL

Roll was called with the following present: Mayor Douglas R. Pond; Council members: Joyce D. Bland, H. B. Brockwell, Jr., Harry S. Holman, Scott E. Martin, Robert E. Pecht, III, and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Adm. Assistant, Wanda Johnson; Police Chief, E. L. Gibson, Jr.; Clerk, Alice B. Talbert; citizens and the press.

Absent: Council member, Dora D. Hardy.

PUBLIC HEARING – ECONOMIC DEVELOPMENT AUTHORITY

As this time had been advertised for a Public Hearing on adoption of Ordinance for Creation of an Economic Development Authority, Mayor Pond declared the Hearing open. Mr. Outten explained the purpose of the Authority was to help the Town entice new businesses to the Town and was not in competition with the County and would involve only properties in the Town. As no one asked to speak on the matter, a motion was made by Mr. Brockwell and seconded by Mrs. Sanderson to close the Public Hearing. This motion was carried by all ayes.

ADOPTION OF ORDINANCE

A motion was made by Mr. Pecht to adopt the Ordinance as presented. This was seconded by Mr. Brockwell and carried by all ayes.

Town Council will appoint a Board of Directors. Mr. Outten stated that of the 7 members three could be members of Council.

APPROVAL OF MINUTES

A motion was made by Mr. Pecht and seconded by Mr. Martin to approve the minutes of the previous meeting, suspend the reading and file. This motion was carried by all ayes.

BRUNSWICK MEHERRIN REGIONAL LIBRARY

Sarah A. P. Raible, Director of the Brunswick Meherrin Regional Library and resident of 402 Thomas Street asked to speak to Council. Ms. Raible stated that the Library is doing well but needs funding. She said they had won the 2010 Best Outstanding Children's Programs. However, the State had cut their funds from $154,000 to $132,000 and the County cut them from $22,000 to $20,000 this year. Ms. Raible stated that the Mayor had given her a lead that resulted in a grant from VCU and Massey Cancer to fund one health care specialist to be at the Library in Lawrenceville 10 hours and in Emporia for 10 hours. Ms. Raible introduced Ann Wrenn who will be the health care specialist and Ms. Wrenn explained that she would be available to help citizens with explaining their medicines, doctors' orders, etc.

MAYOR'S REPORT

Mayor Pond reported that the Fourth Ave street sign is now spelled correctly; Danielle's Restaurant is open and the food is good; and Wendy Wright with the Chamber is sponsoring leadership-training workshop. Mayor Pond stated that he planned to nominate a couple people to attend.

UPDATES FROM TOWN MANAGER

Mr. Dean reported that the water treatment plant building is close to being finished. The grant will close on November 19 and we will start using Tobacco funds.

The Indian-Inter-Tribal Corn Dance Spring Festival is set for the last Saturday in April.

Mr. Dean stated that the Regional Jail sewer lines are being installed along Christanna Hwy.46.

T21 RESOLUTION

Mr. Dean stated that a copy of a Resolution was in the packets to be adopted for the Virginia Department of Transportation Enhancement Project. This grant will not be in the current year's budget. A Public Hearing will be held later on this project. A motion was made by Mr. Pecht to adopt the Resolution as presented. This was seconded by Mrs. Sanderson and carried by all ayes.

A copy of the Management's Discussion and Analysis was in the packets, this would be included in our Audit.

A copy of the Annual Virginia Water/Wastewater Rate Report 2010 was in the packets.

APPROVAL OF BUDGET AMENDMENT

Mr. Pecht stated that the Finance Committee had met tonight and recommended that $3500 be taken from the Sidewalk Gateway line item on the budget and make a new line item for Library Children's' Programs in the amount of $3500. A motion was made by Mr. Pecht to amend the budget as stated. Mr. Brockwell seconded this motion and it carried by all ayes. Ms. Raible thanked Council for the donation.

APPROVAL OF CHRISTMAS BONUS

Mrs. Sanderson made a recommendation to increase the Christmas bonus for full time employees from $100 to $250 and part time from $25 to $100. Mrs. Sanderson made a motion to increase the bonus as stated. This was seconded by Mr. Martin and carried by all ayes.

Mayor Pond stated that he would like to put an ad in the Lake Gaston Gazette at a cost of $220 per month. The Down Town Development committee was asked to check into this.

APPROVAL OF FIRE DEPT OFFICERS

Mr. Holman made a motion to approve the slate of officers for the fire department for 2011 and Mayor Pond read the following names: Fire Chief, Kevin Pair; Deputy Fire Chief, Jeremy Ashworth; Assistant Fire Chief, Charles Hall; Fire Captain, Brad Morefield; Fire Lieutenant, Divernia (Deno) Ruffin; President, James Wesson; Vice President, Kacee Mills; Secretary. Kacee Mills; Treasurer, Chad Whitlow; the office of EMS Lieutenant to be filled after the New Year. The motion was seconded by Mr. Brockwell and carried by all ayes.

FIRE DEPT. REPORT

Mr. Holman stated that the fire department had responded to 57 calls in October; 37 within the town limits.

POLICE REPORT

Mrs. Bland stated that the Police report was in the packets. Chief Gibson announced that Officer C. W. White would graduate top of the class from the Police Academy on December 13.

CEMETERY REQUEST

Mr. Holman stated that the request for permanent markers in Oakwood Park Cemetery was covered in the Ordinance for the Cemetery.

WEB DESIGN

Mrs. Sanderson introduced Mr. Harvey Powers of Powers Web Design. The Town's new website has been unveiled and is up and running. Mr. Powers stated that he had met with Mrs. Johnson and Mr. Dean on updating the site. The question of a counter being on the site was asked and Mr. Powers stated that Data Care would need to take care of this. Mr. Dean is to check on this.

APPROVAL ON FUNDS FOR CHRISTMAS PARADE

Mrs. Talbert asked Council for funds to help pay for the bands with the Christmas Parade in the same amount as last year of $500.00. A motion was made by Mr. Brockwell to pay for the bands in the amount up to $500. This was seconded by Mrs. Sanderson and carried by all ayes. A copy of the parade application was in the packets.

Santa Breakfast will be held on December 4th and a flyer was in the packets.

A letter from the Shentel Cable Company was in the packets showing their lineup changes.

PAYMENT OF BILLS

A motion was made by Mr. Pecht and seconded by Mr. Brockwell to pay the bills as presented and charge to the proper funds. This was carried by all ayes.

CLOSED SESSION

Mr. Pecht made the following motion: " Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters." This motion was seconded by Mr. Martin and voting aye: Bland, Brockwell, Holman, Martin, Pecht and Sanderson. Absent: Hardy

RETURN TO OPEN SESSION

After a discussion on the above, Mr. Pecht made the following motion: "Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session." This was seconded by Mr. Brockwell and carried by all ayes.

CERTIFICATION

The following Certification motion was made by Mr. Pecht: " Be it Resolved to the best of my knowledge ( i ) only public business matters exempted from open meeting requirement, under Section 2.2-3711 if the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified in the motion by which the closed meeting was convened were heard. Discussed or considered in the meeting." This was seconded by Mr. Martin and carried by the following roll call vote: Aye: Bland, Brockwell, Holman, Martin, Pecht and Sanderson. Absent: Hardy

ADJOURNMENT

There being no further business, a motion to adjourn was made by Mrs. Sanderson and seconded by Mr. Brockwell and carried.

Douglas R. Pond, Mayor

Alice B. Talbert, Clerk

___________________________________________________________________________________________________________

October 12, 2010

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on October 12, 2010.

Roll was called with the following present: Mayor Douglas R. Pond; Council members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin and Robert F. Pecht, III; Town Attorney, W. C. Outten, Jr.; Town Manager. C. J. Dean; Administrative Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert, citizens and the press.

Absent: Council Member, Esther B. Sanderson.

APPROVAL OF MINUTES

A motion was made by Mr. Holman and seconded by Mr. Martin to approve the minutes of the previous meeting, suspend the reading and file.  This carried by all ayes.

MAYOR’S REPORT

Mayor Pond presented Town of Lawrenceville shirts to Wayne and Alice Talbert for their work and time spent on the Town web site over the past eight years. 

Mayor Pond commended the Police Chief and officers on the seizure of 7 pounds of marijuana and $6,000 worth of counterfeit clothing seized during a checkpoint.

Mayor Pond also announced that Fireman Justin Thomas had won the one man hose competition at the Fire Convention held in Alberta.

Mayor Pond reported that Saint Paul’s Homecoming Parade would be Oct. 16th;  the  Town Halloween Parade will be Oct. 29th.  Two new restaurants will be opening soon and the signs have been installed for the Rails to Trails.

ORDINANCE FOR CREATION OF EDA

Mr. Outten presented an Ordinance for Creation of an Economic Development Authority of the Town of Lawrenceville.  Mr. Outten stated that the code sections of the Code of Virginia were stated in the Ordinance authorizing the Town to create an Authority.  Mr. Outten explained the benefits of such an Authority.  A motion was made by Mr. Brockwell to advertise the Ordinance for a Public Hearing to be held at the November Council meeting.  This was seconded by Mr. Pecht and carried by all ayes.

TOWN MANAGER’S REPORT

Mr. Dean stated that copies of the Tourism Assessment Planning Session were in the packets for Council review.

Mr. Dean reported that there were still two pieces of equipment to install at the water treatment plant. 

The date of April 20, 2011, had been set for the Indian-Inter-Tribal Corn Dance Spring Festival to be held at SVCC.  A meeting will be held on Thursday, Oct. 14th and everyone is invited to attend.

T21 GRANT AUTHORIZATION

Mr. Dean stated that the Downtown Grant might not have enough money to complete the backspace.  He stated that he would like to work on the T21 Grant for gateways and more lighting behind stores.  Mr. Brockwell made a motion to authorize Mr. Dean to proceed with the T21 Grant application.  This was seconded by Mr. Holman and carried by all ayes.

MEHERRIN RIVER REGIONAL JAIL UPDATE

Mr. Dean reported that Council had in their packets, copies of several letters concerning Phase 1, 2 and 3 draft plans of the Meherrin Regional Jail utility line project.  Mr. Dean stated that work was ready to begin along Christanna Highway.  The project consisted of four phases. The first will begin on or about October 25, 2010.  The sewer force main will be installed along Christanna Highway on the right hand side as you travel north toward Alberta.  The contractor will begin at the Alberta water booster station and install pipe back to Fox Lane and then down Fox to the Brunswick County convenience center.  Phase two construction will take place from the Alberta booster station to the CSX railroad at the newly constructed VDOT bridge.  The 3rd stage phase will be from the CSX bridge to the regional jail site.  The 4th phase will be the gravity line along Fox Lane and Brickyard Street and tying into the existing Lawrenceville collection system. 

Mr. Dean reported that there would be a Community Forum, Discovering our Past, Celebrating our Future on Tuesday, October 26th starting at 7 p.m.    Mr. Dean encouraged everyone to attend.

Mr. Pecht stated that financially, the town is running almost equal to last year. 

Mr. Holman reported that the Fire Department had answered 52 calls and expended approximately 167 ½ man-hours.  Their report is in the packet.

OFFICER VINCENT

Mrs. Bland stated that the Police Report was in the packets.  A letter was also in the packets praising Officer Vincent for his professionalism and willingness to go the “extra mile” to help a family traveling through Lawrenceville.   The letter was from a family from North Carolina.

INCENTIVES FOR OLD PRIMARY SCHOOL PROJECT

Mayor Pond stated that he was glad to see movement on the Old Primary School project.  He asked about the zoning and tap fees.  Council asked that the Mayor and Mr. Dean write a letter to the developer and offer the Town’s incentives that should take care of these costs.

A request for permanent grave markers in Oakwood Park was tabled and Mr. Holman is to set up a Committee meeting to discuss this request.

Mr. Brockwell commended the different departments for holding safety meetings.

Mr. Pecht stated that he, Mr. Holman, Mr. Dean and the Mayor had met with Dr. Satcher and Mr. Heilman of St. Paul’s College and the Mayor has volunteered to chair a fundraising activity for the college.

HALLOWEEN PARADE

Mrs. Talbert asked Council for $100 to be used for the Halloween Parade to be held on October 29th.    Mr. Brockwell made a motion to spend $100 for the Halloween parade, Ms. Hardy seconded this motion and it carried by all ayes.

Mayor Pond reported that trick or treat would be held on Sunday, October 31st for children 12 and under and end at 9 P.M.

PAYMENT OF BILLS

A motion was made by Mr. Pecht to pay the bills as presented and charge to the proper funds.  Mr. Brockwell seconded this motion and it carried by all ayes.

ADJOURNMENT

Mr. Brockwell made a motion to adjourn and this was seconded by Ms. Hardy and carried by all ayes.

Douglas R. Pond, MAYOR

Alice B. Talbert,CLERK

 

 

September 14, 2010

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order on September 14, 2010, at 7:30 p.m.

ROLL CALL

Roll was called with the following present:  Mayor Douglas R. Pond; Council Members: Joyce D. Bland, Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson; Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Administrative Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert and the press.

Absent:  Council Member, H. B. Brockwell, Jr.

A PPTRA Resolution was added to the agenda.

MAYOR’S REPORT

Mayor Pond stated that he would be attending a Leadership Breakfast in Richmond tomorrow morning with representatives from Saint Paul’s.  Mayor Pond also noted that he had met with Mr. Tim Heilman from Saint Paul’s concerning some of their struggles and the College/Community Liaison Committee may be called for a meeting soon.  Mr. Holman stated that he had talked with Mr. Heilman already.

Mayor Pond stated that copies of a possible key chain were handed out.  Mayor Pond had received a price quote of 500 for $395 or 1000 for $565.  The key chains would have the Town logo on one side and the Rails to Trails logo on the other side.  After a discussion, a motion was made by Mrs. Sanderson to approve the purchase of 1,000 key chains with approval from Rails to Trails to use their logo.  This was seconded by Mr. Holman and carried by all ayes.

Mayor Pond stated that the Southside Virginia Volunteer Firefighters Association would be held at SVCC in Alberta on Saturday, September 18th.  He encouraged members to go and support the Lawrenceville Fire Department.

TOURISM ASSESSMENT REPORT

Mr. Dean stated that a report and attendance record from the Tourism Assessment Meeting held on Sept. 8th was in the packets.  Mr. Dean stated that a draft of the meeting was also included.  Another meeting is scheduled for Sept. 15th then Virginia Tourism will put things together and present to Council and the Board of Supervisors for approval of all or part of the items we want to approve doing.

WATER TREATMENT BUILDING

Mr. Dean reported that the building at the water treatment plant is complete, however there are issues with some of the equipment.  Mr. Dean stated that he would like to have a ribbon cutting when everything is complete.

ADVENTURE TOURISM WORKSHOP

A “save the date” announcement was in the packets concerning an Adventure Tourism Entrepreneur Workshop to be held at SVCC on September 29th.  Mr. Dean stated that this workshop goes hand-in-hand with what we are hoping to do with the old Southern State Building and encouraged Council members to attend.  This is a free workshop but registration is required and if anyone needed help in registering to call the town office.

WEDDING IN THE PARK

Mr. Dean stated that in the packets was a letter from Bria Worthington requesting the use of the Peebles Park for a wedding to be held on October 23.  Council members were in favor of the Park being used.  Mr. Dean stated that this was the third request for weddings in the Park; the other two had changed their mind. 

BOY SCOUTS TO HELP

Another request had been from Sigmund Jones for the boy scouts to help with maintenance at the Park.  Council was in favor of this and it was referred to Town Manager.

A letter was in the packets informing members of a BBQ dinner and Music Fest to be held September 18th at Lawrenceville Baptist Church.

A copy of an email sent to Mr. Dean was in the packet concerning a possible Indian-Inter-Tribal, Corn Dance and Spring Festival Pow Wow and School Day the third week in April.  More information will be coming later.

RAILS TO TRAILS REPORT

Mr. Dean stated that the October 2 date for the ribbon cutting of the Rails to Trails has been cancelled for now.  Norfolk Southern is in the process of drawing up a deed for the property at the trailhead and Mr. Dean stated that the ribbon cutting and presentation of the deed would be held at the same time.

PPTRA RESOLUTION

A Resolution was given out to members concerning the PPTRA rate for the 2010 tax year.  This is required by law to set the rate of tax relief at such a level that is anticipated to exhaust the PPTRA funds received from the State.  This year the rate will be 97%.  A motion was made by Mr. Pecht to adopt the Resolution and authorize Mrs. Talbert, Clerk, to sign the Resolution.  This was seconded by Mrs. Sanderson and carried by all ayes.

Mr. Pecht reported that the audit is progressing. 

Mr. Holman stated that the fire department had answered 46 calls in August and the report on the breakdown was in the packets.

Chief Gibson reported that Chris White, our new officer, is doing great at the academy.

Mrs. Bland stated that the police report was in the packets.

Mr. Pecht pointed out that with the completion of the Rose Creek Sewer Line, the flow at the wastewater plant was down sufficiently.

Mrs. Sanderson stated that work is being done on the web site.  Mayor Pond and Mr. Martin are in the process of taking photos around town.

AIRPORT BILLS

A motion was made by Mr. Pecht to pay the airport bills in the amount of $16,111.05.  This is the Town’s share for operating.  Mrs. Sanderson seconded the motion and it carried by all ayes.

Mrs. Sanderson stated that Travis Walker had been hired part time for the streets department.

APPROVAL OF BILLS

A motion was made by Mr. Pecht to pay the bills as presented and post to the proper accounts.  This was seconded by Mr. Martin and carried by all ayes.

Mayor Pond asked Mr. Outten to prepare an Ordinance for the Economic Development Authority for Council to review.  Mr. Outten explained the benefits of having an Economic Development Authority for the Town.

Mrs. Bland asked about Council Members getting business cards.  She had a price quote from Edmonds Printing for 250 cards for each member at a cost of $46.50 if all members got a set.  After a discussion, members were asked to get Mrs. Talbert the information they wanted on their cards so the order could be made.  No formal action was needed.

ADJOURNMENT

A motion was made by Mr. Pecht and seconded by Ms. Hardy to adjourn.  This carried by all ayes.

Douglas R. Pond, Mayor
Alice B. Talbert, Clerk


August 10, 2010

Mayor Douglas R. Pond called the regular meeting of the Lawrenceville Town Council to order on August 10, 2010 at 7:30 p.m.

ROLL CALL

Roll was called with the following present:  Mayor Douglas R. Pond; Council members, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert Pecht, III and Esther B. Sanderson.  Town Attorney, W. C. Outten, Jr.; Town Manager, C. J. Dean; Police Chief, E. L. Gibson, Jr.; Admin. Assistant, Wanda Johnson; Bill Smith and Tommy Johnson from VDOT;  Town Clerk, Alice B. Talbert and the press.

Absent: Council Member, Joyce D. Bland

VDOT

Mayor Pond welcomed Bill Smith and Tommy Johnson from VDOT to Council.  Mr. Smith stated that he was the “new” Dale Goodman for VDOT.  Mr. Smith stated that he and Mr. Johnson manage maintenance for VDOT.  He gave a brief overview of work going on at present and what would be coming in the future.  The bridge on 46 North should be completed shortly after the first of September.  The bridge on 46 South, over the Meherrin River, is scheduled to begin construction in 2013.  A new road and bridge will be built to the right of the existing bridge before the old bridge is removed.  Mr. Brockwell asked about having an engineering group from VDOT come in and do a study of the downtown traffic pattern.  Mr. Smith stated that he would forward a request to the proper department for this study.  Mr. Smith thanked Council for inviting him and Mr. Johnson.

APPROVAL OF MINUTES

A motion was made by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes to approve the minutes of the previous meeting, suspend the reading and file.

MAYOR’S REPORT

Mayor Pond stated that National Night Out was great fun; he met lots of people and passed out lots of the new Town brochures.

REPORT ON HYDRILLA

Mr. Dean stated that there were two reports in the packets on hydrilla that the County requested.  The County is not going to do anything at present.  Mr. Dean has been in contact with B & B Consultants on what impact the hydrilla has on our water supply.

MEHERRIN REGIONAL LIBRARY CONCERNS

Also in the packets was a letter from Sarah A. P. Raible of the Meherrin Regional Library concerning the road and parking behind the library.  Mr. Dean stated that the Downtown Grant should address some of this problem.

SHENTEL FRANCHISE

Mr. Dean reported that the cable franchise was sold to Shentel on July 30th and customers should be getting letters soon concerning the new company.  There will be some program changes and other features offered.

VIRGINIA TOURISM ASSESSMENT

Mr. Dean stated that Virginia Tourism will be coming September 8th and 15th to look at what the Town has and help with how to advertise.

GASB DRAFT REPORT

A copy of the GASB Study Draft for retirement benefits was in the packets.

FARMERS MARKET

Mr. Dean stated that Council needed to adopt two resolutions to be attached to the Rural Development application for funding for a Farmers Market.  The Town will have a 45% match on this application.  Copies of the Resolutions were handed out and Council was asked to study them and action would be taken at the next meeting.

FINANCIAL REPORT

Mr. Pecht stated that the Town is about even with last year and reminded Council that we are going against last year before the prison was closed.

NATIONAL NIGHT OUT

Chief Gibson thanked everyone for helping with National Night Out and stated that he is planning on having one each year. 

WEB DESIGN APPROVAL

Mrs. Sanderson stated that she had received a cost estimate of $750 to $1,000 to rebuild and design a new web site for the Town.  She stated this was a local person and that they would update at a cost of $250 to $300 per year and if we want them to take more pictures, an additional $100 for that service.  After a discussion, a motion was made by Mr. Brockwell to approve the contract with the new web designer on a year-to-year basis.  This motion was seconded by Mr. Holman.  The cost was discussed and Mr. Brockwell made the following amendment: at a cost not to exceed $2,000.  Mr. Holman seconded the amendment and voting aye:  Brockwell, Hardy, Holman, Martin, Pecht and Sanderson.  Bland – absent.

OLD PRIMARY SCHOOL

Mayor Pond stated that he had met with VHDA, a developer and a civil engineer at the old primary school and that the County Administrator had been advised that the developer would be making a request for transfer of ownership to the developer.  A 20-unit apartment complex is being planned.

A letter will be mailed to the School Board by the end of the week concerning the old Peebles building.

ECONOMIC DEVELOPMENT AUTHORITY

Mr. Brockwell stated that forming an Economic Development Authority would be in the best interest of the town.  He stated that the only thing the Council needs to do is adopt an ordinance to form an Authority.  Owners of property could give or donate to the authority and they would be able to dispose or give it away where the Town cannot.  Council would need to authorize Mr. Outten to draw up an ordinance.  After a discussion, Mr. Outten stated that he would get the Code Section out with the copy of the minutes to Council to study concerning the creation of an authority.

CIVIC GROUP INTEREST IN CABOOSE

Mayor Pond stated that a civic group would be looking at the caboose and what it would take to rehab for use with the Rails to Trails. 

ECONOMIC PLANNING SEMINAR

A letter from the Town of Boydton was in the packets concerning a free planning training seminar to be held on September 1, 2010, from 7:00 to 9:00 p.m. in Boydton and all Council Members were invited to attend.

APPROVAL OF BILLS

A motion was made by Mrs. Sanderson and seconded by Mr. Martin to pay the bills as presented and charge to the proper accounts.  This carried by all ayes.

ADJOURNMENT

As there was no further business to come before Council, a motion was made by Mr. Brockwell to adjourn.  This was seconded by Mrs. Sanderson and carried.

Douglas R. Pond, Mayor
Alice B. Talbert, Clerk


July 13, 2010

The regular meeting of the Lawrenceville Town Council was called to order on July 13, 2010, by Mayor Douglas R. Pond at 7:30 p.m.

ROLL CALL

Roll was called with the following present: Mayor Douglas R. Pond; Council members: Joyce D. Bland, H. B. Brockwell, Jr., Dora D. Hardy, Harry S. Holman, Scott E. Martin, Robert F. Pecht, III and Esther B. Sanderson; Planning Commission members Cheryl Robertson and Cynthia Pecht; Chief of Police, E. L. Gibson, Jr.; Town Attorney, W. C. Outten, Jr.; Town Manager C. J. Dean; Fire Chief Brian Rifkind; Executive Director of Brunswick Chamber, Wendy Wright; Adm. Assistant, Wanda Johnson; Town Clerk, Alice B. Talbert; citizens and the press.

APPROVAL OF MINUTES

A motion was made by Mr. Martin to approve the minutes of the previous meeting, suspend the reading and file.  This was seconded by Mr. Brockwell and carried by ayes.

 JOINT PUBLIC HEARING – HISTORIC OVERLAY

Mayor Pond stated that this time had been advertised for a Joint Public Hearing on the proposed Ordinance to establish a Historic Overlay District.  Mayor Pond declared the Hearing open.  Mayor Pond gave a brief statement on what the Ordinance would provide and asked if any citizens wished to speak on the Ordinance.

Ray Thomas of Brunswick Insurance Agency stated that they had been in business in Lawrenceville since 1925 and family owned since 1972.  He was concerned with a few of the sections.  The first was Section 23.9 – Violations and Penalties; Mr. Thomas asked who the District commission would be.  Mayor Pond responded that if the Ordinance is adopted, a District Commission would be formed.  His second concern was Section 23.5p-i - Bollards: he asked who would handle the installation and removal.  Mr. Outten stated that this would be covered by the Town’s general police powers.  Mr. Thomas asked about Section 23-5p-iv – Public Art- he asked who would approve what public art was put up and where.  Mayor Pond stated that this would be something the District Commission would handle.

Gene Thomas of Brunswick Insurance Agency stated that he and Ray appreciated the work Council and the Planning Commission had done to make it clear to everyone that reads it.  Mr. Thomas stated that he was concerned with parking and suggested that maybe stickers could be given to renters upstairs over the businesses.

HEARING CLOSED

As no one else asked to speak on the Ordinance, a motion was made by Mr. Brockwell to close the Joint Public Hearing.  This was seconded by Martin and carried by all ayes.  The Planning Commission left to discuss the matter.

WELCOME

Mayor Pond welcomed Wendy Wright, the new Executive Director of the Brunswick Chamber of Commerce. 

MAYOR’S REPORT

Mayor Pond reported that 24 members of Cedar Grove Baptist Church worked Monday on building picnic tables, clearing land and moving gravel on the Rails to Trails. October 2, 2010 has been set for the opening of the Trail.

FINANCIAL REPORT

Mr. Pecht stated that the financial statement is on a cash basis but was the final one for fiscal year 09/10 and the audit would be on an accrual basis.  Even with water sales down the Town was able to break even and stay pretty close to last year.

FIRE REPORT

Mr. Holman stated that the fire report was in the packets.  39 fire calls were responded to in June with a total of 91.25 man-hours expended.

PERSONNEL

Mrs. Sanderson reported that the personnel report was in the packets.

POLICE – NATIONAL NIGHT OUT

Chief Gibson reported that on August 3rd the Lawrenceville Police Dept, Brunswick Sheriff’s Office and the Chamber would be holding a National Night Out.  This is a nationwide event and will be the first for Lawrenceville and Brunswick County.  National Night Out is held the first Tuesday of August and promotes crime and drug prevention awareness.  Chief Gibson stated that this is a time for the public and law enforcement to get together and send a message to criminals that neighborhoods are organized and fighting back against crime.  From 5:00 p.m. until 10:00 p.m. everyone is asked to turn out their inside lights, turn on outside lights and come to Main Street for a Block Party.  Chief Gibson stated that donations are being asked for and felt this is a good investment.  After a discussion, a motion was made by Mr. Brockwell and seconded by Mrs. Sanderson to support National Night Out in the amount of $300.00.  This was carried by a vote of all ayes.

Chief Gibson reported that Officer White has started his 6 months of training.

RECOMMENDATION OF PLANNING COMMISSION

The Planning Commission returned to Council.  Mr. Dean reported that three members were present and two absent.  Mr. Dean stated that a motion was made by Cynthia Pecht to recommend that Council adopt the Historic Overlay District Ordinance with the addition to be added to Section 23-5p-iv to state that the District Commission would approve Public Art. This motion was seconded by Cheryl Robertson and carried by all ayes.

ADOPTION OF HISTORIC OVERLAY ORDINANCE

A motion was made by Mr. Pecht to accept the recommendation of the Planning Commission and adopt the Historic Overlay District Ordinance as amended.  This was seconded by Mr. Brockwell and carried by all ayes.

TOWN HALL MEETING

Mr. Dean reported that that The Governor’s Commission on Government Reform & Restructuring has scheduled a town hall meeting for Friday, July 16, 2010, at the Southside Planning District Office in South Hill.  Mr. Dean said it was reported at the IDA meeting that  a meeting would be held in Brunswick sometime in August.

APPROVAL OF GRANT TO REPLACE SIDEWALKS

Mr. Dean stated that a letter was in the packet announcing the approval of the SAFETEA-LU Grant in the amount of $150,000.  This Grant will be used to replace the sidewalks from behind the ABC Store to the Rails to Trails.

SOUTHERN VIRGINIA DOWNTOWN INTERCHANGE

Mr. Dean reported that on July 23 from 12:30 – 3:30 p.m. Southern Virginia Downtown Interchange will be held in Franklin, Virginia.  Mr. Dean stated that he and Mayor Pond would be going if anyone was interested in joining them the registration dead line is July 16 and information was in the packets.

VML/VACO

Mr. Dean stated that VML/VACO would be issuing bonds in the fall for projects under the American Reinvestment and Recovery Act of 2009.  Mr. Dean stated that he has a list of projects if Council is interested in participating.

ADOPTION OF TOWN OF ALBERTA WATER RATE

Mr. Dean stated that a letter was sent in March to the Town of Alberta informing them of the new water rates.  A motion was made by Mr. Pecht to adopt the Alberta water rate of $2.40 per thousand.  This was seconded by Mr. Brockwell and carried by all ayes.

CHAMBER PICNIC

A flyer was in the packets concerning the Chamber of Commerce Picnic to be held on August 11.  Ms. Wright encouraged all Council members to attend, there will be a silent auction and a raffle held during the picnic.  The flyer is to be returned on or before July 28th if you plan to attend.

STUDY ON RE-USE OF CORRECTIONAL CENTER

Mr. Dean stated that Council had a copy of the study done on potential options for re-use or redevelopment of Brunswick Correctional Center.

HIGH SPEED RAIL

 Mr. Dean reported that a Public Hearing on the High Speed Rail at SVCC in Alberta on July 15th beginning at 5 p.m. to view the Tier II Draft Environmental Impact Statement with the Public Hearing starting at 7 p.m.

TOWN AWARDED DOWNTOWN GRANT

Mr. Dean stated that he had received an award letter on the Downtown Grant in the amount of $738,700.  Dept. of Housing and Development will be here on July 29th to present the contract.  Mr. Dean stated that $350,000 will be given and after we complete one phase the balance will be given to us.

Mr. Brockwell asked about the Town’s generators.  Mr. Dean reported that a generator for the water plant was purchased about 4 years ago; a new one was purchased for the wastewater plant and the one there was put on a trailer and will service the municipal building and fire department. 

Mrs. Sanderson handed out a list of items received from a concerned citizen that they felt needed attention in beautification of the Town.  Mr. Dean will get with Public Works on taking care of the list.

Mrs. Sanderson stated that she and Ms. Wright with the Chamber had met and are working on a plan to help with the appearance of the vacant buildings in town.  Mrs. Sanderson stated that they had identified 15 buildings from the traffic light to the Rails to Trails.  They felt visual effect is important and are trying to get in touch with owners to get permission to put backdrops in the windows and get civic groups or organizations to put up art work to improve the looks of the buildings.

Mrs. Sanderson stated that Town Development is in the process of getting prices on a new website and she thanked Wayne Talbert for his work over the years in keeping our current website up to date.

TOWN BROCHURE

Mayor Pond stated Council had been given copies of a Town brochure and a price list was in the packets from Edmonds Printing.  He asked if Council was interested in getting a supply printed for handout.  After a discussion, a motion was made by Mrs. Sanderson to print 1,000.  This was seconded by Mr. Brockwell and after a further discussion; Mrs. Sanderson made a motion to amend her motion to print 1,500 brochures at a cost of $630.  This amended motion was seconded by Mr. Brockwell and carried by all ayes.

Information on the possible bioenergy plant joining with Fiberight at the Industrial Park was presented to Council members.

Mr. Pecht commented on the great job done at Saint Paul’s College on the President’s House.  The paint used on the house is the same color as original paint.  Mr. Holman reported that Jeff Miller and Todd Temple had done a great job of matching the flooring in the house. 

PAYMENT OF BILLS

A motion was made by Mr. Pecht to pay the bills as presented and to charge to the proper accounts.  This was seconded by Mr. Brockwell and carried by all ayes.

Mayor Pond stated that now would be a good time for Council to consider having our own Economic Development Authority.  As it is now, if property is given to the Town we are not able to dispose of as we see fit but if we had our own Authority they would be able to give property away without declaring it surplus.  After a discussion, Mr. Brockwell and the Economic Development Committee was asked to look at information on forming an Authority and report back to Council.

Mr. Pecht thanked Mr. Outten on the fabulous job on his new office and stated that the new signage looked great.

CLOSED SESSION

Mr. Pecht made the following motion, “Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia 1950, as amended for the purpose of discussing possible property acquisition.  This was seconded by Mr. Martin and voting aye: Bland, Brockwell, Hardy, Holman, Martin, Pecht and Sanderson.

RETURN TO OPEN SESSION

After a discussion on the above motion, Mr. Pecht made the following: “ Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.”  This was seconded by Mrs. Sanderson and carried by all ayes.

CERTIFICATION

The following certification was made by Mr. Pecht: “ Be it Resolved to the best of my knowledge ( i) only public business matters exempted from open meeting requirement, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and ( ii ) only such public business matters as were identified  in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.”  This was seconded by Mrs. Sanderson and carried by the following roll call vote: Bland, Brockwell, Hardy, Holman, Martin, Pecht and Sanderson.

AGREEMENT TO PAY EXPENSES

A motion was made by Mr. Holman to pay the maintenance, insurance and taxes in the amount of $665 per month for 5 months to keep the old Southern States property off the market.  This received a second by Mr. Brockwell and carried by all ayes.

ADJOURNMENT

There being no further business, a motion was made by Mr. Pecht and seconded by Mr. Martin to adjourn.  This was carried by all ayes.

Douglas R. Pond, MAYOR  
Alice B. Talbert, CLERK

 


 


 

(c) 2010. Town of Lawrenceville, Virginia. All rights reserved.