October 9, 2018
October 9, 2018
CALL TO ORDER
Mayor Scott Martin called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on October 9, 2018.
Roll was called; Present: Mayor Scott Martin; Council Members: Joyce Bland, H. B. Brockwell, Jr., Phil Gilson, Dora Hardy, Martha Myers, Robert F. Pecht, III and Alice Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Scott Brandt, Bill Hudson, Jane Adams, Barbara J. Harris, Shirley Penn, Leorie Mallory, citizens and the press.
PLEDGE OF ALLEGIANCE
Chief Gibson led the Pledge of Allegiance.
PUBLIC HEARING - PROPOSED MOTOR VEHICLE LICENSE FEE ORDINANCE
As this time had been advertised for a public hearing on the proposed motor vehicle license fee ordinance, Mayor Martin opened the public hearing. Town Council proposes the adoption of an ordinance to establish a motor vehicle license fee and rescind ordinances dealing with local vehicle decals. The purpose of this ordinance is to establish a funding stream to replace the elimination of vehicle deals issued by the locality.
There was no public comment.
On motion by Mr. Brockwell, seconded by Mr. Gilson and carried by all ayes, the public hearing on the motor vehicle license fee was closed.
APPROVAL OF MINUTES
On motion by Mr. Brockwell, seconded by Mrs. Myers and carried by all ayes, Town Council voted to approve the minutes of the regular meeting on September 11, 2018, as received, suspend the reading and file.
APPROVAL OF AGENDA
On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to approve the agenda with the addition of Informational Meeting under Water/Wastewater.
RECOGNITION OF CITIZENS
Scott Brandt, owner of Knob Hill Trailer Park, addressed Council regarding a water bill for the trailer park. A tenant asked him for a bill adjustment due to a leak and in turn he is requesting a water bill adjustment from the Town. Mr. Brandt presented letters asking for the adjustment. Mayor Martin advised Mr. Brandt that his request and letters would be turned over to the Water/Wastewater Committee for review. Mr. Dean will let Mr. Brandt know the committee’s decision.
Mr. Gilson reported that the LEDA received a perfect audit report with no recommendations. There is a problem with the roof and side wall of the Bloom Building leaking and will need repair. Mr. Dean will report on the recent appraisal of the Peebles Building. The EDA will create a first contact letter for inquiries regarding business proposals in Town. The letter will have the EDA tag line on it and will collect information for follow-up. Mr. Martin has obtained an estimate from Howerton’s for the Bloom Building and he turned it over to Wendy Wright.
Mayor Martin reported that parties are still working on a lease agreement for the former Bank of America Building. Mr. Martin was out of town for the county and town joint water and sewer meeting. He heard that Mr. Dean did an excellent job on his presentation. Mrs. Myers is working on the LOVE sign. Mr. Martin has ideas that he will share at the next sign meeting.
REPORT OF TOWN ATTORNEY
MOTOR VEHICLE LICENSE FEE ORDINANCE
Mr. Outten reported that he drafted an ordinance eliminating the sale of vehicle decals and adopting a vehicle license fee. The ordinance was properly advertised and a public hearing has been held. There was no comment on the ordinance. Mr. Outten advised that if Town Council wishes, it would be proper to adopt the ordinance at this time for the vehicle license fee and repeal the sections dealing with the purchase and display of vehicle decals.
On motion by Mr. Gilson, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to adopt the Motor Vehicle License Fee Ordinance Section 74-7 through Section 74-13, as advertised, and repealed Section 74-41, 42, 48, 49, 50, 54 of the current Lawrenceville Code dealing with the purchase and display of local vehicle decals.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING – ADDITIONAL WORK
Mr. Dean reported that he got two prices for the five windows needed and the additional window work will be done. He will get bids on the needed outside painting and bring that back to Council. Mr. Gilson asked questions about the additional work and why it was not in the original construction contract with the IDA. The Town is the building owner and is taking care of it now. The Town will seek help on funding from the County and IDA.
North Main Street – The project has been submitted to VDOT and we are waiting for VDOT approval to go to bid this fall for construction next spring.
Gazebo Sidewalk – The design is about 70% complete and we should get those plans back any day now. VDOT has the plans for review and comments.
ROUTE 58 ARTERIAL PRESERVATION PLAN
Mr. Dean reported that he attended the Route 58 Arterial Preservation Plan meeting. He copied slide pages pertaining to Lawrenceville and Brunswick County for Council to review. He pointed out that local intersections under review are Twin Ponds Road, Bright Leaf Road and Old Stage Road. Mr. Dean drew attention to other sections of the plan as well. Mr. Dean said it is important that Council Members attend the next meeting. He will let them know when he has the meeting date.
POTENTIAL FUTURE GRANT FUNDING
Mr. Dean presented the SPDC list of upcoming grant programs and application dates. No action is needed tonight. He would like for Council to review the list and think about it.
Mr. Pecht reported that we are running a little behind last year. Last year we were understaffed. We have filled some of those positions. Dominion water sales continue to be under the projections. This is the fourth of five years for the payoff of the Series C Bond payments. The committee will meet for a review.
FIRE AND EMERGENCY SERVICES
The September fire report is in the add packet. The fire department responded to 16 calls in September. Of the 16, 4 were in the town limits and 12 were outside the town limits. Also, 12 were in the LVFD First Due area, with 4 being mutual aid to other agencies. Approximately 49.67 man hours were expended.
Chief Gibson reported that the firefighters’ competition was held on September 29, 2018. Four teams competed. The South Hill Fire Department won first place. Lawrenceville Fire Department was second place. The LVFD cooked a stew last Saturday.
Mr. Brockwell reviewed the personnel report included in the packet. We still need people for water, sewer and streets. See Mr. Dean for an application if you know of anyone. We will reprint the advertising.
Ms. Hardy advised the police report is in the packet. The Lawrenceville Police Department will participate in the DEA Drug Take Back on October 27, 2018. The LPD will host a haunted house and haunted trail at the old Brick and Tile office building October 25-31, 2018.
PROPERTY & EQUIPMENT
Mr. Brockwell reported on a pump issue at the Pinecrest pump station. An impeller went bad. A backup diesel pump is in place at the Pinecrest pump station. The part has been ordered. There is an eight to twelve week delivery time.
STREETS, LIGHTS & CEMETERY - REVIEW OF COST STRUCTURE AND ORDINANCE
Mrs. Bland reported that the committee met and recommends a rate increase for the cost of a double (two burial spaces) cemetery lot from $400 to $600 effective January 1, 2019. There are
no single lots available. The recommended cost, in the form of a motion, is: $600 for a double lot plus a $50 administrative fee for a total cost of $650. Of the fee, $100 will go to the perpetual care fund line and $500 will go to the cemetery line general fund. The $50 administrative fee will go to the general fund. On motion by Mrs. Bland, seconded by Mr. Gilson and carried by all ayes, Town Council voted to raise the cemetery lot fees as recommended by the committee. Mrs. Bland reported that the committee will continue to work on updating the cemetery ordinance.
TOWN DEVELOPMENT – NOISE ORDINANCE REVIEW
Mr. Brockwell reported that Mr. Gilson contacted him about the noise ordinance. Mr. Gilson reported that the noise ordinance has what is needed in it as it is written. The question is about enforcement of the ordinance. Council asked Mr. Outten to review the ordinance and report to Council on the enforcement issue.
Mr. Brockwell reported that the copy of the DEQ letter in the packet regarding ammonia issues is an unfunded mandate that could be very expensive. This is for information only. No action is needed at this time. There will be a committee meeting following the council meeting tonight.
Town, County and IDA representatives were able to meet regarding water and sewer. Mr. Dean presented the slide presentation of water and sewer, past, present and future. It was well received. The County and IDA would like for the presentation to be made to their full boards. The Town has water and available water capacity. The Town has sewer. The sewer capacity is limited. A financial advisor is needed for advice on financing wastewater treatment plant improvements.
Mr. Brockwell reported that the monthly safety meetings were conducted.
HOUSING CODE ENFORCEMENT
Mr. Dean is working on some properties for possible action.
Mr. Brockwell reported that the last flag, JMU, is up. There has been discussion about possibly displaying the flags in the Tobacco Heritage Trail Park or in front of the Town Office.
Mrs. Myers reported that the YMCA steering committee met at the IDA tonight. The next meeting will be November 7, 2018, at 5:00 p.m. at the IDA office. Mrs. Myers will share Council emails with Janelle Jones, with the IDA. Council Members will be contacted for interviews to discuss what you would like to see in a YMCA.
Mrs. Myers reported that plans for a LOVE sign are coming along. The next meeting will be on October 18, 2018, at 5:30. The sign will be located in the Tobacco Heritage Trail Park. They will be working on the application to Virginia Tourism.
Mayor Martin reported that he talked to the Temples. They were very pleased with the season and are looking forward to next year. Mayor Martin thanked the Temple family.
There was no report.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
The Taste of Brunswick Festival is scheduled to be held on October 13, 2018. Sylvia Allen reported that a meeting will be held at 2:30 p.m. tomorrow to make a decision on the event due to the forecast for heavy rain.
The Brunswick Country Club Disc Golf Open will be held on October 14, 2018.
The Halloween Parade will be held on October 31, 2018, at 5:30 p.m.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $91,553.81, and post to the proper accounts. The motion was made by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes.
Mr. Pecht asked about the grass cutting contract. Mr. Dean advised that the Town forces will continue to cut the grass for the remainder of this year.
CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Mr. Gilson, aye; Ms. Hardy, aye; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, aye.
MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Mr. Gilson, aye; Ms. Hardy, aye; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, aye.
There being no further business to come before Council, a motion was made by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes to adjourn the meeting.
Scott E. Martin, Mayor
Wanda E. Johnson, Clerk
- Tags: 2018