October 10, 2017
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on October 10, 2017.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Scott Martin, Martha Myers, and Robert F. Pecht, III. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Assistant Police Chief, John Stith, Town Clerk, Wanda Johnson, and citizens.
Absent: Council Member Alice B. Talbert. Mrs. Talbert has asked that it be stated in the minutes that she is absent as she is recovering from recent hip surgery. Also absent: Police Chief Everette Gibson.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on September 12, 2017, as received, suspend the reading and file. This was seconded by Mrs. Myers and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved as presented.
RECOGNITION OF CITIZENS
ELIAS BERHANU – MASSEY CANCER RESEARCH & RESOURCE CENTER
Elias Berhanu presented information and pink ribbons as October is Breast Cancer Awareness Month. The hours at the Cancer Research & Resource Center are Monday through Friday 8:00 – 4:00.
Mr. Martin reported that the LEDA met on October 3, 2017. Jones Electric was the lowest bid to update the electric for the air conditioning. All Weather Heating and Air will complete the air conditioning to provide adequate heating and cooling for the upstairs of the building. Mr. Martin and Mr. Dean need to meet with Mike Dotti regarding the Peebles building. The LEDA received a clean audit report.
PROPOSED VML LEGISLATIVE PROGRAM
A copy of the proposed 2018 VML Legislative Program is in the packet. This was presented at the recent VML Conference in Williamsburg.
The Town of Lawrenceville was featured in the HEAL Spotlight, a feature on the Heal Cities Mid-Atlantic website. Mayor Herrington was a speaker at the VML Conference as part of the HEAL program. He shared information on the Town of Lawrenceville’s HEAL initiative.
HOLIDAY ORNAMENTS FOR THE GOVERNOR’S MANSION
The Governor’s Mansion has asked VML to collect local heritage ornaments from cities and towns again this year.
JOINT ANNUAL MEETING SPDC & LAKE COUNTRY DEVELOPMENT CORPORATION
The Joint Annual Meeting of the Southside Planning District Commission and Lake Country Development Corporation will be held on Thursday, October 26, 2017, Chase City, VA. There is a $35 per person fee to attend.
BOARD OF SUPERVISORS AND TOWN MAYORS MEETING
There was a second joint meeting of the Board of Supervisors and Town Mayors. The County requested that the towns nominate someone to serve on a committee to assist the County with the preparation of its webpage. Mr. Brockwell volunteered to serve on the committee with the Town Manager. It was the consensus of Council that Mr. Brockwell and Mr. Dean will represent the Town on the committee.
REPORT OF TOWN ATTORNEY
There was no report.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean reported that the IDA secured another $100,000 to help with the grant. The plans and specs are being updated in order to re-advertise for bids. They hope to bid it out again in October. KASS is still excited about the project.
The contract was awarded to R. F. Howerton, Inc. for the Farm Bureau façade. We continue to work on the Peebles Building.
SIDEWALK PROJECT PUBLIC HEARING NOTICE
A public information meeting will be held on Thursday, October 12, 2017, at 2:00 p.m. to solicit input on two applications to be submitted to VDOT for Transportation Alternatives Set-Aside projects. This program is on a two year cycle. Applications can only be made every other year.
RESOLUTION SHARP STREET SIDEWALK PROJECT
Mr. Dean reported that this project was not funded last year. He requested authorization from Council to re-submit the application this year. There is a 20% Town match and possibly additional funds to complete the project if it were to go over budget. This resolution does not commit funds at this time. A motion was made by Mr. Brockwell that Town Council authorize the application to be submitted and adopt the resolution for the Sharp Street Sidewalk Project as presented. The motion was seconded by Mr. Martin and carried by all ayes.
RESOLUTION HERITAGE TRAIL PARK TRAIL HEAD ACCESS RAMP PROJECT
Mr. Dean reported that this project would create a concrete access ramp to connect the Heritage Trail Park to the Tobacco Heritage Trail. There is a 20% Town match and possibly additional funds to complete the project if it were to go over budget. The resolution does not commit money at this time. It authorizes paperwork to be submitted. A motion was made by Mr. Brockwell that Town Council authorize the application to be submitted and adopt the resolution for the Heritage Trail Park Trail Head Access Ramp Project as presented. The motion was seconded by Mr. Martin and carried by all ayes.
ROANOKE RIVER RAILS TO TRAILS
Mr. Dean reported that there is a summary report in the packet of the Roanoke River Rails to Trails Board Retreat and Planning Session that was held on September 27, 2017. The Board of Directors is trying to determine how to accomplish future goals and fund maintenance. Current dues go to insurance, the SCC and tax preparation. There is not much for maintenance. The Rails to Trails is made up of three counties and thirteen towns. The Town of Lawrenceville pays dues of $500 per year. There is a new part time employee housed in the SPDC now. This year the position is funded by Virginia Tourism. Next year the position will be funded half by Virginia Tourism and half by Rails to Trails. The position will be funded entirely by Rails to Trails in the third year.
VIRGINIA RURAL WATER ASSOCIATION
The Virginia Rural Water Association sent a letter to its members to advise them that DEQ has proposed a new water quality criteria for Ammonia-N. A copy of the letter is in the packet. The new regulations are still in the comment stage. The Town of Lawrenceville continues under a current permit and meets the standards at this time. This could affect the Town when the renewal permit is due in five years.
RUGBY ENVIRONMENTAL INC. BUTLER LUMBER REPORT
Rugby Environmental Inc. completed the asbestos inspection of three buildings at the old Butler Lumber. They did find asbestos and we are working with Rugby Environmental and a local contractor to determine the best way to safely remove and properly dispose of it.
The appraisal reports have not been completed at this time.
MAYORS & MANAGERS HOLIDAY PARTY DATE THURSDAY, DECEMBER 7, 2017
The Mayors and Managers Holiday Party will be held in Chase City on Thursday, December 7, 2017. Please save the date, a formal invitation will be sent out soon.
OLD SCHOOL PARK STREET
The entire old school complex is being torn down. Mrs. Bland will report later in the meeting.
The town is seeking applicants for three positions in public works, one in wastewater and two in the police department.
MAYOR’S PRE-K BOOK CLUB
Mayor Herrington reported that the Mayor’s Pre-K Book Club went very well last year. This was a part of the Town’s support of Pre-K Education. A folder with information, including suggested reading lists, was presented to Council Members. Town Council agreed for the Mayor to proceed with the club again this year.
Mr. Pecht reported that after the first quarter we are running close to the budget and a little ahead of last year. We do have about $80,000 more in debt service this year. Dominion water revenues are down a little, but other water revenues are up.
FIRE AND EMERGENCY SERVICES
The fire department responded to 15 calls in September. Of the 15, 3 were in the town limits and 12 were outside the town limits. Also, 12 were in the LVFD First Due area, with 3 being mutual aid to other agencies. Approximately 95.73 man hours were expended.
Mr. Dean already reported on the open positions.
Ms. Hardy sent prayers out to Chief Gibson on the loss of his father. The service is tomorrow at 2:00 p.m. The police report is in the packet. We still need two new officers. Donations of candy for the Halloween event can be dropped off at the Police Department or Town Office.
PROPERTY & EQUIPMENT
There was no report.
STREETS, LIGHTS & CEMETERY
Mrs. Bland reported that everyone received a copy of a letter tonight from Mrs. Rucker regarding the cemetery. Mrs. Bland said she went to the cemetery this afternoon and thought it looked nice. Mr. Dean reported to Council that a Request for Proposals has been prepared to seek evaluations of green spaces, including the cemeteries, parks and other areas in Town to include recommendations, descriptions and costs of proposed services. A motion was made by Mr. Brockwell, seconded by Mrs. Bland and carried by all ayes to approve the Request for Proposals as presented to be advertised for landscape services for the Town of Lawrenceville. The proposals will be brought back to Town Council for review and consideration of an action plan. Mr. Martin asked Mr. Dean to commend Mr. Lynch and the Town crew. They worked very hard in the cemetery for two days and the cemetery looked better than he has ever seen it. Mr. Martin also asked Mr. Outten to thank Mrs. Outten and the Brunswick Garden Club for all their hard work. He said everyone worked as a team and did a great job considering all the other work in Town that had to be done. We do need help and volunteers to get everything done. Mr. Martin also extended thanks to Mrs. Rucker and her family for all the work they have done. Mayor Herrington will respond to the letter from Mrs. Rucker.
Mr. Brockwell reported that the committee will meet in the next month.
Mr. Brockwell asked everyone to refer back to the presentation from last month and become familiar with it. He stated we are very fortunate to have Mr. Dean and his experience. We will have major projects to tackle to bring future growth. The current wastewater treatment plant project will be complete around Christmas. It will take the plant from a secondary treatment plant to a tertiary treatment plant. It has filters almost like the water plant. We will almost have drinking water quality when the water leaves the wastewater treatment plant. There will be a committee meeting following the council meeting tonight.
The department reports are in the packet.
HOUSING CODE ENFORCEMENT
Mrs. Bland reported on the old school property demolition. The school is down and debris is being cleaned up. All structures on the site are to be removed by December and cleaned up. Asbestos people have been on site. Mr. Dean said he had heard from a contractor that there was asbestos in one building. There has not been an official report from the County on this County project. Mayor Herrington asked for a written report on the asbestos.
Mr. Brockwell asked Mr. Dean about the road down to the ballpark. Mr. Dean advised it is on a list of future projects.
Mrs. Myers reported that the YMCA classes start Monday and Tuesday at the Library. Punch cards for classes are on sale at the Library and the YMCA in Emporia. The cost is $20 for ten visits.
2017 COMMUNITY CHANGE MICRO GRANT
Mrs. Myers reported on a Micro Grant available to make communities more walking friendly. The Wellness Committee is requesting authorization to apply for the $1500 grant for signage and maps. The application is due November 10, 2017. On motion by Mrs. Myers, seconded by Ms. Hardy and carried by all ayes, Town Council voted to apply for the 2017 Community Change Micro Grant.
Mr. Pecht reported there was a recent inspection by the Virginia Department of Aviation. There were no obstructions.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
The Halloween Parade and Trunk or Treat will be held on Tuesday, October 31, 2017, at 5:30 p.m. Donations for candy would be appreciated.
The Town Office will close at 1:45 p.m. tomorrow in order for office staff to attend the funeral for Chief Gibson’s father. The office will re-open following the service.
The Honorable Barbara J. Harris will host a Community Transformation Conference on Saturday, November 4, 2017, 9:00 a.m. – 1:30 p.m. at the Brunswick County Conference Center.
A Veterans Day program will be held on Friday, November 10, 2017, at 10:00 a.m. in front of the Brunswick County Government Building. North Main Street will be closed for approximately one hour for the event.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $61,535.85 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes.
There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk
- Tags: 2017