November 14, 2017
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on November 14, 2017.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Scott Martin, Robert F. Pecht, III, and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Assistant Police Chief, John Stith, Town Clerk, Wanda Johnson, Bain Cameron, Phyllis Cameron, Lynn Rucker, Rev. Joelle Angel, Cedric Macklin, citizens and the press.
Absent: Council Members Dora Hardy and Martha Myers.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on October 10, 2017, and the special called meeting on October 30, 2017, as received, suspend the reading and file. This was seconded by Mrs. Talbert and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved as presented.
RECOGNITION OF CITIZENS
REVEREND JOELLE ANGEL-THE REIGNING CHRIST CHURCH & MINISTRIES
Reverend Joelle Angel asked Council if they intend to respond to two letters she sent to Council, one in February 2017 and one in May 2017, concerning a drainage issue on the church property at 311 W. Sixth Avenue. She said she has not received a response. At the request of the Mayor, Mr. Dean reported that Town representatives met with VDOT at the site on Sixth Avenue. VDOT said nothing has changed since Reverend Angel first brought this up ten years ago. VDOT indicated that the issue was off of VDOT right of way and off of Town of Lawrenceville right of way. The drainage ditch is on private property. Reverend Angel requested a response in writing. Mayor Herrington advised that he will take the matter under advisement and respond in the next two weeks.
Mr. Martin reported that the LEDA met on October 3, 2017. A copy of the minutes is in the packet. The Bloom building heating and air conditioning will be completed this week. They continue to market the Peebles building. There were no violations noted in the annual audit. The next meeting will be December 5, 2017.
SOUTHERN VIRGINIA GO REGION 3
Mayor Herrington reported that Southern Virginia GO Region 3 announced the issuance of four RFPs for: 1. Marketing, Branding & Communications Services. 2. High-Value Wood Products. 3. Apprenticeships. 4. Cyber Infrastructure. Town Council agreed for the Mayor to write a letter to the Board of Supervisors requesting that Southern Virginia GO be discussed at the next joint meeting of the Board of Supervisors and Mayors.
VML “IF I WERE MAYOR” ESSAY CONTEST
The VML “If I Were Mayor” Essay contest is open to all Virginia 7th Graders. Essays must be submitted to VML by December 22, 2017. The winner last year was Trey Mitchell, a student at Brunswick Academy.
Mayor Herrington said the Halloween event was an outstanding event and commended everyone for their work and participation. He also thanked the police for the great job they did keeping everyone safe on Windsor Avenue.
REPORT OF TOWN ATTORNEY
There was no report.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean reported that DHCD granted an extension of eight months for the Southern States Project, until June 28, 2018. The IDA did re-advertise for bids and awarded a contract. Construction should begin after Thanksgiving and will probably take about four months with holiday time.
The Town Development Committee met regarding the Peebles Building. The Town has also been in contact with the DHCD and SPDC. Project Restoration submitted a service proposal for a client-choice food pantry to be located in the Peebles Building. There is one more façade, for Farm Bureau on Court Street, to be completed before the end of the year.
Mr. Brockwell reported that the Town Development Committee recommends to the LEDA that it take the necessary steps to formulate a contract with Project Restoration to establish a Food Pantry in the Peebles Building. The committee also recommends that the Peebles Building insurance proceeds be used to help prepare the building to be leased. The Food Pantry would meet the requirements set by DHCD to put the building in use. The contract will be between Project Restoration and the LEDA. Mr. Outten advised no motion is required in supporting the LEDA with recommendations.
VIRGINIA-CAROLINA APPRAISAL REPORT
At the direction of Town Council, Mr. Dean requested that Virginia-Carolina prepare appraisal reports for two properties. The Lawrenceville Brick report is not complete at this time. The estimated value for the Town Shop located at 15946 Christanna Highway is $250,000.
Mr. Pecht reported that the auditors, Creedle, Jones & Alga, are working on the audit. The current financial report for October indicates we are slightly ahead of last year. The main concern is that Dominion revenues are not even meeting last year’s level.
REQUEST FOR FUNDS FOR PARADE
A motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes to approve the request for $500 to pay bands that participate in the Christmas parade. The funds are included in the budget.
FIRE AND EMERGENCY SERVICES
The fire department responded to 25 calls in October. Of the 25, 9 were in the town limits and 16 were outside the town limits. Also, 20 were in the LVFD First Due area, with 5 being mutual aid to other agencies. Approximately 107.23 man hours were expended.
The 2018 slate of officers for the Lawrenceville Volunteer Fire Department is in the packet. On motion by Mr. Martin, seconded by Mr. Brockwell and carried by all ayes, Council voted to approve the slate of officers as presented. Chief-Justin Thomas, Deputy Chief-Chad Whitlow, Assistant Chief-Everette L. Gibson, Captain-Kevin Pair, 1st Lieutenant-Mike Thomas, 2nd Lieutenant-Kevin Jones, President-Everette L. Gibson, Vice President-Allison Propst, Secretary-Allison Propst, Treasurer-Everette Gibson.
Mr. Brockwell reported that the bonuses were budgeted and a Christmas Bonus proposal for 2017 is in the packet. On motion by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes, Town Council approved the 2017 Christmas Bonus as presented.
Mr. Brockwell reported that the Personnel Committee will meet to look at staffing compared to other places. We need to stay competitive. Privatization and contract services will be considered. We will probably see an increase in the budget for personnel.
Mr. Martin reported that the police report is in the packet. The Brunswick County Sheriff’s Department implemented new software on October 30, 2017. Mr. Martin thanked everyone for participating in the Halloween Trunk or Treat event.
On motion by Mr. Martin, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to hire Cedric Macklin as a Police Officer.
Assistant Police Chief John Stith reported on the Electronic Summons System. The Code of Virginia authorizes a fee of $5.00 per summons to be imposed in addition to any other court fees and costs. The monies are to be used for the implementation and maintenance of an electronic summons system. The Town needs to advertise and adopt an ordinance to implement the fee. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to advertise the proposed ordinance for a public hearing at the December Town Council meeting.
PROPERTY & EQUIPMENT
There was no report.
STREETS, LIGHTS & CEMETERY
Mrs. Bland reported that Mayor Herrington wrote a letter to Mrs. Rucker regarding her concerns about the cemetery and thanking her for her efforts.
RFP RESPONSE FOR LAWN CARE SERVICE
The committee met and reviewed the proposal for lawn care service. One bid was received from Corey Lett Lawn Care Service. One of the options offered a one-time service in the amount of $2,615.00. This proposal would cover the Town Office, Oakwood Cemetery, Oakwood Park Cemetery, Peebles Park, Northern Entrance and Southern Entrance to get them in shape. On motion by Mrs. Bland, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to accept the Corey Lett bid in the amount of $2,615.00 for a one time clean-up for the listed properties. Ongoing care will be revisited before the spring.
WREATHS ACROSS AMERICA
Mrs. Talbert reported the Wreaths Across America event will take place on December 16, 2017, at Oakwood Cemetery and Oakwood Park Cemetery. To sponsor a wreath to be placed on a veteran’s grave you may contact Michelle Clary, a Lake Gaston Junior Women’s Club member or go online to the Wreaths Across America.
A report has already been given on the Peebles Building.
Mr. Brockwell reported that a meeting with Dominion will be requested to learn what we can expect in the future. We have one year of data but that includes start-up. The first part of the wastewater treatment plant project, the belt filter presses, is operational. The second part, cloth filters, is scheduled for the first week in December. The project is on track to finish by the end of the year. The Town of Lawrenceville water system is in compliance. The Town of Alberta water system is in compliance. The system in the middle, the IDA North water system, has issues with TTHMs. The IDA’s engineer is looking at the issue and has submitted a report to the Health Department for review. The IDA owns the IDA North water system. The Town of Lawrenceville operates it. The notice of violation goes to the IDA. The sample point is the community college and when students are not there, usage is affected, and then test results are affected. There will be a committee meeting following the council meeting tonight.
The department reports are in the packet.
HOUSING CODE ENFORCEMENT
Mrs. Bland reported that all of the buildings are down at the old school site. Mr. Dean reported that the Notice of Demolition was advertised for 314 Sixth Avenue. A copy of the ad is in the packet. This is a fire damaged property. The owner has passed away and there was no qualification on the estate. Notice to demolish has also been served to owners of 404 High Street. A bid has already been obtained to demolish the properties.
Mrs. Talbert reported that the Brunswick Cancer Association will sponsor a tree lighting on November 29, 2017, at the Tobacco Heritage Trail Park. Donations will be accepted for lights and ornaments on the tree. All money raised stays in Brunswick County to assist Brunswick County cancer patients. This does not take the place of Relay for Life. Mayor Herrington welcomed Mrs. Talbert back. She has been out recuperating from surgery.
Mrs. Talbert reported that the YMCA is excited about the turnout for the classes at the Library. The cost is $20 for ten visits.
There was no report.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
The Christmas Parade will be Friday, December 1, 2017, at 7:30 p.m.
The 29th Annual Santa Breakfast will be Saturday, December 2, 2017, 8:30 a.m. – 10:00 a.m.
The LVFD Annual Banquet and Dance will be Saturday, December 2, 2017, 6:00 p.m.
The Employee Christmas Luncheon will be Wednesday, December 6, 2017, at 12 noon.
The Mayors and Managers Holiday Party will be Thursday, December 7, 2017, Chase City, VA.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $78,421.70 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.
Mr. Brockwell reported that he attended the IDA meeting earlier tonight. A lot of ideas were brought up during their brainstorming session pertaining to the Town of Lawrenceville. Four different businesses have opened, or will be opening. As things begin to grow, more things begin to happen. Mr. Brockwell suggested that the IDA bring some of these ideas to Town Council.
CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing a legal matter.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, absent; Mr. Martin, aye; Mrs. Myers, absent; Mr. Pecht, aye; Mrs. Talbert, aye.
MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, absent; Mr. Martin, aye; Mrs. Myers, absent; Mr. Pecht, aye; Mrs. Talbert, aye.
There being no further business to come before Council, a motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk
- Tags: 2017