Town Meeting Schedule

Click below to view the town council meeting schedule for 2016-2017

March 8, 2016

Posted in 2016 Minutes

CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on March 8, 2016. 

ROLL CALL
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Scott Martin, Martha Myers, Robert F. Pecht, III, and Alice B. Talbert. Also present: Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson and the press. 

Absent: Town Attorney, W. C. Outten, Jr. 

APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on February 9, 2016, as received, suspend the reading and file. This was seconded by Mrs. Talbert and carried by all ayes.

A motion was made by Mr. Pecht to approve the minutes of the special called meeting on February 29, 2016, as received, suspend the reading and file. This was seconded by Mrs. Talbert and carried by all ayes.

APPROVAL OF AGENDA
The agenda was approved with the addition of Parking Issues on Court St. under New Business. 

LAWRENCEVILLE EDA
Mr. Martin reported that the Town Council and Lawrenceville EDA participated in a joint called meeting on February 29, 2016, to discuss the development of the Peebles Building. Wendy Wright and C. J. Dean have been working on the grant requirements. Letters have been drafted to send to potential developers regarding the building. Mr. Martin talked to a contractor about the building and will look into information on tax credits. Mrs. Wright was thanked for her efforts on the project.

RECOGNITION OF CITIZENS
There were no citizens desiring to speak.

MAYOR’S REPORT
Mayor Herrington reported that he attended the ballet sponsored by the ArtBank last week. He thanked the ArtBank for its continuing efforts to bring arts performances to our community. There was very good attendance. The Town is one of the named sponsors and there are two tickets available to be used by council members for each performance. 

Mayor Herrington reported that the letter in support of the Governor’s proposal to set up a fund to be available for towns without grocery stores to provide access to healthy foods has been forwarded to Mrs. Tyler, our Representative to the House of Delegates and to Senator Ruff, our State Senator. The bill is coming up for consideration soon.

Mayor Herrington thanked Mary Jo Fields of the Virginia Municipal League for attending and covering the Brunswick Stew Day at the Capitol. An article was written for VML’s Virginia Town and City magazine. 

Mayor Herrington reminded everyone that budget requests must be submitted by March 15, 2016.

Everyone was asked to look at the information from the web designer and respond with any comments.

REPORT OF TOWN ATTORNEY
There was no report.

REPORT OF TOWN MANAGER
DOWNTOWN PROJECT UPDATE
The façade projects are ongoing. Questions regarding the Peebles Building grant requirements have been submitted to DHCD. On Cue Digital Marketing submitted time and cost information: video = $1550, brochure = $650, police department website = $1250. The police department website is a stand-alone site and is not part of the original grant. Funding for website maintenance will need to be added to the budget. It was the consensus of Town Council to move forward with the updates as estimated by On Cue. There is an opportunity for a Virginia Tourism grant that is due by April 1, 2016. That might provide funds to help with the cost of brochures. 

WATER UTILITY RATE SETTING
A Draper Aden Water and Sewer Rate Dashboard report is in the packet. It indicates how Lawrenceville utility rates compare to others in their study. Mr. Dean attended a meeting on rate setting. Information on adjusting rates is in the packet. Lawrenceville last updated utility rates on July 1, 2010. Rates will need to be adjusted to deal with budget deficits in the upcoming budget year.

VIRGINIA COMMISSION FOR THE ARTS GRANT
The application for the Virginia Commission for the Arts Local Government Challenge Grant is due before April 1, 2016, for the 2016-2017 fiscal year. In the past, the Town has applied for a $500 grant. The grant provides $500 and the Town provides a matching $500. The funding benefits the local ArtBank program. On a motion by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to approve the grant application and continue the support for the ArtBank at the same level of $500 from the grant and $500 from the Town.

BUDGET REQUESTS/COMMITTEE MEETINGS
The deadline for budget requests is March 15, 2016. The finance committee continues to work on a draft budget. A draft budget is presented in April for a public hearing in May and adoption in June.

SPRING CLEAN UP WEEK APRIL 4-8, 2016
On a motion by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to set the week of April 4-8, 2016, as Spring Clean Up Week. 

SMALL BUSINESS CLASS
A free Small Business Seminar will be presented on Wednesday, March 16, 2016, at Southside Virginia Community College. 

SAINT PAUL’S COLLEGE 
The pension fund group still does not own the college property as far as we know now. 

FINANCE
Mr. Pecht reported that the Finance Committee met with Denise Williams, CPA, and discussed the final audit report for the year ended June 30, 2015. Mr. Pecht stated that the Town received a clean audit and a clean opinion. He also stated that Mr. Dean did a great job on the Management’s Discussion and Analysis. On motion by Mr. Pecht, seconded by Mr. Martin and carried by all ayes, Town Council voted to accept the annual financial audit report for the year ended June 30, 2015, as received. 

FIRE AND EMERGENCY SERVICES
Mr. Martin reported that the fire department responded to 26 calls in February. Of the 26, 5 were in the town limits and 21 were outside the town limits. Mr. Martin reported that the finance committee discussed the fire department’s request for an additional budget line item in the amount of $5,500 for a clothing allowance. The committee will continue to look at the request. There are issues to review with the Town’s CPA. 

PERSONNEL
Mr. Brockwell reported that the personnel committee met on February 24, 2016, and discussed a possible 3% raise for employees. The committee also discussed possibly implementing water/sewer license steps for water/sewer salaries. 

POLICE
Ms. Hardy stated that there is a report in the packet. Chief Gibson has requested that the white 1996 Ford Explorer be put into surplus equipment. 

PROPERTY & EQUIPMENT
On motion by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes, Town Council voted to declare the 1996 Ford Explorer a surplus vehicle. The data sheet is being completed for the Peebles building and it was requested that data sheets be completed for any property that the Town has available to be marketed. The Southern States building floor issues were discussed. The floor issue needs to be taken care of before the electrical issues are addressed.

STREETS, LIGHTS & CEMETERY 
Mrs. Bland reported that the meeting with the garden club was cancelled as the garden club decided not to start a project at this time. 
TOWN DEVELOPMENT
Mr. Brockwell reported that Mr. Dean obtained prices on Christmas decorations and banners. The committee was shocked at the prices. A wreath for a street light is $400 and a bow for the wreath is $65. Seasonal banners would also be a very expensive project. Model buildings, like those in a Blackstone park, were discussed. At this time, the committee is still gathering information for the budget. 

WATER/WASTEWATER
There will be a committee meeting following the council meeting. Letters were sent out regarding water test results as required by the Health Department. Re-testing is occurring at this time. Hurt and Proffitt will be working on water engineering services for disinfection by-products reduction. Lead and copper samples are scheduled later this month.

SAFETY
The reports are in the packet. 

HOUSING CODE ENFORCEMENT
Mrs. Bland reported that the committee met and thinks the best solution is to meet with Mr. Outten and draft our own ordinance to deal with issues. 

PARKS/RECREATION
Mrs. Talbert reported that the committee discussed little model buildings for one or both of the parks. They do not have cost estimates at this time. 

COLLEGE/COMMUNITY LIAISON
There was no additional report.

AIRPORT COMMISSION
The Lawrenceville Lions Club will hold the Annual Seafood Feast on May 4, 2016. The Lawrenceville Volunteer Fire Department will hold the Annual Cornhole Tournament on June 18, 2016. 

LAWRENCEVILLE PLANNING COMMISSION
Mrs. Bland reported that the committee met on the comprehensive plan. There are quite a few things that need to be done. There will be a full report at the next meeting. Mr. Dean reported that the County will be re-writing its comprehensive plan and the kick-off meeting for that is March 29, 2016. 

CORRESPONDENCE/ANNOUNCEMENTS
There is a thank you card in the packet from BVRS Charter, Life & Auxiliary Members.

CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $81,787.74, and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes. 

NEW BUSINESS – PARKING ISSUE ON COURT STREET
Mr. Martin expressed concerns about county employees parking on Court Street. He suggested that the county employees be encouraged to park in county parking lots and leave the street spaces available for use by business and courthouse customers. Following discussion, the matter was referred to the Streets, Lights & Cemetery Committee for a recommendation to Council at the next meeting. 

ADJOURNMENT
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Talbert and carried by all ayes to adjourn the meeting. 

William Herrington, Mayor
Wanda Johnson, Clerk

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Fax: 434-848-9356
Address: 400 N. Main Street, Lawrenceville, VA 23868
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