July 10, 2018
July 10, 2018
CALL TO ORDER
Mayor Scott Martin called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on July 10, 2018.
Roll was called; Present: Mayor Scott Martin; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Robert F. Pecht, III and Alice Talbert. Also present: Town Attorney, W. C. Outten, Jr., Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Kimberly Martin, Peggy Martin, Jane Adams, Phil Gilson, Bill Hudson and the press.
Absent: Council Member, Martha Myers and Town Manager, C. J. Dean.
PLEDGE OF ALLEGIANCE
Chief Gibson led the Pledge of Allegiance.
APPROVAL OF MINUTES
A motion was made by Mr. Brockwell to approve the minutes of the regular meeting on June 12, 2018, as received, suspend the reading and file. This was seconded by Mrs. Talbert and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved with the addition of VEDP E-mail under Town Development.
RECOGNITION OF CITIZENS
Jane Adams addressed Town Council with concerns about her July water bill. Mayor Martin referred the matter to the Water/Wastewater Committee.
Mayor Martin reported that the LEDA met on June 5, 2018. Mayor Martin asked for a volunteer from Council to fill his position on the LEDA. Council needs to be represented on the LEDA. The next meeting will be held on August 14, 2018, at 5:30 p.m.
Mayor Martin paid tribute to those who have served as Mayor before him. Mayor Martin said even though he has a full time job, he is always accessible and he will attend as many functions as he can. Mayor Martin appreciates the confidence and support everyone has shown.
REPORT OF TOWN ATTORNEY
There was no report.
REPORT OF TOWN MANAGER
Mayor Martin gave the Town Manager’s report as Mr. Dean was not able to attend the meeting tonight.
OLD SOUTHERN STATES BUILDING
Work for the KASS up fit is on schedule. The equipment for the manufacturer has been ordered and will be installed within the next 45-60 days. Sewer line replacement work contract has been signed, contractor is waiting on materials.
The status of a potential occupant has not changed. Discussion with the State has begun about what it would take moneywise to be rid of this building. Southside PDC and the Town staff are gathering the costs expended to own this property since September 14, 2012. $125,000 in grant funds were expended for the purchase.
North Main Street - Awaiting VDOT to release this project for advertisement.
Gazebo Sidewalk – Surveying is complete, engineer is working on the design of the sidewalk and streetlight configuration.
AUDITOR LETTER OF ENGAGEMENT
There is an auditor letter of engagement from Creedle, Jones & Alga in the packet. Kimberly Jackson will be the lead engagement partner for the audit this year. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to authorize the Mayor and Town Manager to sign the auditor engagement letter from Creedle, Jones & Alga.
Mr. Pecht reported that this is the last internal financial statement of the fiscal year. This internal report is on a cash basis while the audit is on an accrual basis. We did better overall on the budget than expected. Revenues are down, but expenses are down also. There are two more years of payments on Series 2014C.
FIRE AND EMERGENCY SERVICES
The June fire report is in the add packet. The fire department responded to 18 calls in June. Of the 18, 4 were in the town limits and 14 were outside the town limits. Also, 9 were in the LVFD First Due area, with 9 being mutual aid to other agencies. Approximately 111.11 man hours were expended. Chief Gibson reported that the Southside Virginia Volunteer Firefighters Association Competition will be held in Lawrenceville in September. He asked if the Town would purchase an ad in the competition book. Mr. Edmonds needs everything by the second week in August. Mayor Martin asked Chief Gibson to get the information to him or Mr. Dean.
Mr. Brockwell reported that beginning next month; Mr. Dean will include a report in the packet to identify positions to be filled. We have three positions open now that are important to the Town.
Ms. Hardy advised the police report is in the packet. The Lawrenceville Police Department, Brunswick Chamber of Commerce and the Brunswick County Sheriff’s Office will host National Night Out on Main Street on August 7, 2018, from 6:00- 9:00 p.m.
PROPERTY & EQUIPMENT
Mr. Brockwell advised that this will be covered under Town Development. He has discussed the property and equipment insurance list with Mr. Dean.
STREETS, LIGHTS & CEMETERY
Mrs. Bland read a copy of the thank you letter that was sent to those who helped beautify the cemetery. Mayor Martin said the cemetery looks very nice and thanked all volunteers who help throughout the year.
Mr. Brockwell said he hopes everyone will look at the Visitors Bureau video. It is very good and available on the Brunswick County website. Tonight the IDA discussed the beautification of towns. This will require maintenance support. We are short in the maintenance department and that makes it hard to put things together.
A copy of an email in the packet provides a VEDP website marketing update. This website features cost and other information on available properties. Mr. Brockwell would like for the Town’s available industrial sites to be listed on the VEDP website.
THE WESTERN ACCESS ROAD TO INDUSTRIAL AND TOURISM SITES
A map is included in the packet that shows the flood plain and enterprise zone. This is the area for a potential western access road from the area of Cattail Drive to Bright Leaf Road. VDOT is doing an access study that was discussed at the last meeting. This will have to go to the County for its support.
REAL ESTATE TAXES – FUTURE TAX SALE
Mr. Brockwell asked council members to contact Mr. Dean and express their opinions on the possible tax sale of properties. Direction on the potential tax sale may be given to the Town Attorney at the next meeting. Mayor Martin said it is on his agenda to look at the vacant buildings and get them filled and utilized.
There will be a committee meeting following the council meeting tonight.
The reports are in the packet.
HOUSING CODE ENFORCEMENT – LIST FOR POTENTIAL DEMOLITIONS
Mrs. Bland reported on the list of structures and actions taken including demolitions and liens placed. There are also properties listed for action in the FY 2018-19. The list will be reviewed and properties added and ranked by the committee as we begin the new budget cycle.
Mr. Brockwell reported on the University Flag project. A schedule is in the packet showing date, sponsor and school to be represented by a flag in the project. Mr. Brockwell has contacted alumni associations for possible participation in the flag raising ceremonies. Mayor Martin thanked Mr. Brockwell for his time and effort on the project.
Mrs. Talbert reported that the YMCA classes continue at the library. Mayor Martin reported that he will be adding a Farmers Market Committee to be chaired by Mrs. Myers. The seasonal farmers market is open every Friday from 3:00 to 7:00 p.m.
There was no report.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
National Night Out will be held on Main Street on Tuesday, August 7, 2018.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $92,846.03 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes.
Mr. Pecht commented that the Water Consumer Confidence Reports were sent out and they looked real good. There were no violations. The Town went from a Bronze to a Silver Award. He said that was a pretty high mark and kudos to Mr. Dean and everyone involved in the water department. They do a great job.
Mr. Brockwell reported that SVCC is offering classes once a month in Emporia for operator certification and licensure for employees. We do have positions available with the Town.
EXPLORER MAGAZINE – FULL PAGE AD - $1,000
On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to purchase a full page ad, at the cost of $1,000, in the 2018 Explorer Magazine.
CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing personnel matters.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mrs. Myers, absent; Mr. Pecht, aye; Mrs. Talbert, aye.
MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, aye; Mrs. Myers, absent; Mr. Pecht, aye; Mrs. Talbert, aye.
There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes to adjourn the meeting.
Scott E. Martin, Mayor
Wanda Johnson, Clerk
- Tags: 2018