Town Meeting Schedule

Click below to view the town council meeting schedule for 2018-2019

January 8, 2019

Posted in 2019 Minutes

January 8, 2019                                                                      

 

CALL TO ORDER

Mayor Scott Martin called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on January 8, 2019.                         

 

ROLL CALL

Roll was called; Present:  Mayor Scott Martin; Council Members:  Joyce Bland, H. B. Brockwell, Jr., Phil Gilson, Martha Myers, Robert F. Pecht, III and Alice Talbert.  Also present:  Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Jane Adams, citizens and the press.

 

Absent:  Council Member, Dora Hardy.  Town Attorney, W. C. Outten, Jr. 

 

PLEDGE OF ALLEGIANCE

Chief Gibson led the Pledge of Allegiance.

 

APPROVAL OF MINUTES

On motion by Mr. Pecht, seconded by Mr. Gilson and carried by all ayes, Town Council voted to approve the minutes of the regular meeting on December 11, 2018, as received, suspend the reading and file. 

 

APPROVAL OF AGENDA

On motion by Mr. Gilson, seconded by Mr. Pecht and carried by all ayes, Town Council voted to approve the agenda as presented.          

 

RECOGNITION OF CITIZENS

There were no citizens desiring to speak.

 

LAWRENCEVILLE EDA

Mr. Gilson reported that work continues on the buildings owned by the EDA.  At present there are no buildings under contract.  There was no update on the VCU building repairs.  Mayor Martin asked Mr. Gilson to follow up on the work schedule for the VCU building repairs.  They will meet again in February. 

 

MAYOR’S REPORT

Mayor Martin reported that he spoke at the Fire Department Banquet.  He and Mrs. Martin rode in the Christmas parade.  Tomorrow he will speak at the Chamber luncheon for the State of the County and Town program.  Mr. Dean will provide an update on the KASS/Southern States project.  Mayor Martin is looking forward to a good new year with the Town, County, IDA, EDA and everyone working together to show we are open for business.  He thanked the Police Department, Fire Department and VDOT for their work at the accident on Highway 58 on Monday morning.  It was a terrible accident that claimed two lives. 

 

REPORT OF TOWN ATTORNEY

There was no report.

 

REPORT OF TOWN MANAGER

OLD SOUTHERN STATES BUILDING – ADDITIONAL WORK

Mr. Dean reported that the KASS equipment arrived last Friday.  The installers are coming from Europe and will need to obtain visas.  The IDA approved to pay for painting the building.  The Town will have a contractor replace the five windows that were not included in the original IDA project.  KASS hopes to employ eight to twelve employees in the first year.   They hope to open a second production line later on.

 

SIDEWALK PROJECTS

North Main Street – We are waiting for approval from VDOT to advertise and bid out the project.  Everything is in order. 

Gazebo Sidewalk – The engineers were out last week looking at electrical needs.  We hope to have the drawings shortly.  This project is moving, but a little behind the other one. 

 

LETTER TO DEQ – INSPECTION REPORT

Mr. Dean reported that DEQ conducted an inspection at the wastewater treatment plant in October 2018, and found a few minor things.  A copy of Mr. Dean’s letter to DEQ responding to the inspection report is in the packet.  B & B has now completed the certificate to operate for the belt presses and cloth filters.  Some DMR results were over reported, they were below detectable.  This did not affect compliance.  Corrections have been made so that test results will be reported as DEQ instructed.  Some of our contractors are amazed at the quality of the water leaving the plant.  The plant has really turned around in the last year.  Our staff has done a really good job.  Alison Henry passed her Class IV Wastewater License exam, which is her basic license. 

 

IDA RESPONSE LETTER

The Town invoiced the IDA $11,660.50 for a new replacement pump at the Virginia Carolina pump station.  The IDA requested detailed information regarding the invoice.  A copy of Mr. Dean’s response is in the packet.  It was reported that the IDA, at its meeting tonight, voted to pay the invoice. 

 

BUDGET PREPARATION

Mr. Dean reminded Council that we will begin work next month on the budget for the next fiscal year.

 

DEPARTMENT OF TAXATION LETTER

The Town received a copy of a letter from the County.  The letter was from the Department of Taxation to the County Commissioner of Revenue.  It explained that the Department of Taxation had received a refund request from a large taxpayer for Sales and Use Taxes paid on items that were exempt from taxes.  The Department conducted an audit and determined that a refund was due to the taxpayer.  This included both state and local portions of sales taxes for March and April 2015.  The Department will reclaim a portion of the sales taxes from payments to the County through August 2019.  This will reduce the Town’s share received from the County for the same period. 

 

FINANCE COMMITTEE

Mr. Pecht reviewed the report in the packet.  We are close to even with last year.  Under debt service, the Water Treatment Plant and FHA loans have been paid off.  Series 2014C will be paid off this calendar year.  We are looking at a sewer project in the future.

 

FIRE AND EMERGENCY SERVICES

There was no report in the packet.  Chief Gibson advised he is training a new lieutenant.  The fire department business meeting is held on the second Monday of each month at 7:30 p.m.   He also reported that a piston is broken in the ladder of the ladder truck.  The truck and pump can be used, but not the ladder.

 

PERSONNEL                                                                                                                                      

Mr. Brockwell reported we are trying to fill positions.  Some applicants look promising.  We have one opening in the wastewater plant and two openings in the street department.  We may need to change some job descriptions to attract people.  A new police officer has been hired. 

 

POLICE

Chief Gibson reported that Brian Glover is our new police officer.  He will be in the Training Academy through June 20, 2019.  Mr. Gilson thanked all the applicants. He said they were very good people.  Chief Gibson reported on projects funded by proceeds from the Haunted House.  The police department purchased an entire Thanksgiving meal for a family in Mayfield, as recommended by Social Services.  They provided Christmas gifts for ten children adopted from Social Services.  They donated items for a new break room at Envoy.  Chief Gibson reported that monies from the Haunted House were used to purchase the items. 

 

PROPERTY & EQUIPMENT

Mr. Brockwell said all equipment should be serviced and operational.

 

STREETS, LIGHTS & CEMETERY  

Mayor Martin asked the committee to meet and discuss plans for grass season for the coming year. 

 

TOWN DEVELOPMENT

Mr. Brockwell will plan a committee meeting before the next council meeting.

 

WATER/WASTEWATER

Mr. Brockwell reported that he and Mr. Dean are scheduled to meet with Dominion Power representatives Wednesday morning.  This is an opportunity to discuss sewer options and plan ahead.  We still need to set a meeting with the Board of Supervisors and IDA for the follow up water and sewer presentation.  There will be a committee meeting following the council meeting tonight.

 

SAFETY

The reports in the packet document the safety meetings that are held.  We plan to arrange for on-line CDL training on rainy days to assist our employees with passing the CDL test.   

 

HOUSING CODE ENFORCEMENT

Mr. Dean talked to an attorney representing the owner of a property today. 

 

PARKS/RECREATION

There was no report.

 

WELLNESS

Mrs. Myers reported that the committee will be meeting this month to discuss spring activities.

 

LOVE SIGN

Mrs. Myers reported that there is a LOVE sign meeting this Thursday at 5:00 p.m.  They are looking at getting construction started. 

 

FARMER’S MARKET

Mayor Martin will work to get farmers and producers to participate in the Farmer’s Market this year. 

 

AIRPORT COMMISSION

There was no report. 

 

LAWRENCEVILLE PLANNING COMMISSION – LETTER OF RESIGNATION

Michael Redman submitted a letter resigning from the planning commission.  On motion by Mrs. Bland, seconded by Mr. Gilson and carried by all ayes, Town Council voted to accept Mr. Redman’s letter or resignation.  Town Council will appoint someone to take Mr. Redman’s place.  The mortgage company has requested a letter regarding the rezoning approved by Council in December. Mayor Martin and Mr. Dean have consulted with the Town Attorney regarding this request. 

 

CORRESPONDENCE/ANNOUNCEMENTS

The Brunswick County Agriculture and Timber Conference will be held on February 19, 2019, from 9:00 a.m. to 3:30 p.m. at the Brunswick County Conference Center.

 

CONSIDERATION OF ACCOUNTS

A motion was made to pay the bills as presented, in the amount of $77,100.41, and post to the proper accounts.  The motion was made by Mr. Pecht, seconded by Mrs. Talbert and carried by all ayes.   

 

ADJOURNMENT

There being no further business to come before Council, a motion was made by Mr. Gilson, seconded by Mr. Pecht and carried by all ayes to adjourn the meeting.

 

Scott E. Martin, Mayor

 

Wanda E. Johnson, Clerk

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Phone: 434-848-2414
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Address: 400 N. Main Street, Lawrenceville, VA 23868
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