January 12, 2016
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on January 12, 2016.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Dora Hardy, Scott Martin, Martha Myers, Robert F. Pecht, III, and Alice B. Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Kimberly Martin, citizens and the press.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on December 8, 2015, and the minutes of the retreat on January 6, 2016, as received, suspend the reading and file. This was seconded by Mr. Martin and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved as presented.
Mr. Martin reported that the next EDA meeting will be held February 2, 2016. He also reported that the retreat was positive. He will be discussing some ideas with the Mayor and we will be working on several bullet points for the coming year.
RECOGNITION OF CITIZENS
Mayor Herrington stated that residents would be allowed three minutes each to address council if anyone wished to speak. No one spoke.
Mayor Herrington reported that the retreat was held on January 6, 2016. We did not get to complete all the items. A draft planning document has been put together and distributed to council for review.
REPORT OF TOWN ATTORNEY
There was no report.
REPORT OF TOWN MANAGER
DOMINION VIRGINIA POWER UPDATE
Mr. Dean reported that he and Randy Lynch met with Dominion about their water usage. Previously the contractor was controlling the water usage. Dominion will control the water usage going forward and will provide a projection of water usage each Wednesday. The next meeting will be January 25, 2016. The ten million gallon tank is empty now. It is expected that it will be refilled in April as it is primarily used in the summer to cool down the plant.
DOWNTOWN PROJECT UPDATE
A six month extension has been granted on the project. The deadline is now June 30, 2016.
Papers were signed today for the Southern Touch building façade. Fifteen facades have been completed. The website is being updated and the cost is included in the downtown grant.
BUDGET REQUESTS/COMMITTEE MEETINGS
Please set your committee meetings for budget planning and let Mr. Dean know your budget requests. A draft budget is presented in April for a public hearing in May and adoption in June.
VRA VIRGINIA POOLED FINANCING PROGRAM
The application deadline for the spring 2016 VPFP financing is February 5, 2016. Let Mr. Dean know if there are any projects to be considered.
PROGRESS ’16 AD
A proposed full page ad for the Progress ’16 newspaper supplement was in the packet. A motion was made by Mr. Pecht to purchase the full page ad at a cost of $400. The motion was seconded by Mr. Brockwell and carried by all ayes.
COMPREHENSIVE PLAN STEERING COMMITTEE
A steering committee was proposed to work on the comprehensive plan rewrite. It includes county officials so that when the County rewrites its plan, the County and Town plans will mesh. A motion was made by Mr. Pecht to approve the steering committee as presented. The motion was seconded by Mr. Martin and carried by all ayes. Committee members are Joyce Bland, John Miller, Cynthia Pecht, Cherrill Robertson, Michael Redman, William Herrington, C. J. Dean, Everette Gibson, John R. Jones, Sr. Rodney Elmore, Percy Bunch, Charlette Woolridge and Leslie Weddington.
Mr. Pecht asked that committees get their budget requests in. The personnel committee needs to look at needs that were brought up in the retreat with Dominion coming on line and with administrative needs. The budget will be challenging this year as we wait to see where we come out with Dominion. The auditor continues to work on the audit report as complex changes in regulations are complicating the work. We expect to have the audit by the February meeting.
FIRE AND EMERGENCY SERVICES
Mr. Martin reported that the fire department responded to 26 calls in December. Of the 26, 3 were in the town limits and 23 were outside the town limits. The fire department cooked a stew last weekend. The fire department stood by for a steam blow at Dominion. They hope to receive a donation for their time there.
Mr. Brockwell asked the personnel committee members to let Mr. Dean know when they can meet week after next. The personnel committee needs to put numbers with needs and forward the information to the finance committee.
Ms. Hardy stated that there is a report in the packet. Chief Gibson reported that DCJS has approved the police department for VSTOP grant funding for calendar years 2016, 2017 and 2018. The grant provides funding for one officer to work on crimes against women. This will be the Town’s fifth year participating in the program.
PROPERTY & EQUIPMENT
Mr. Brockwell stated that the committee will meet following the personnel committee meeting.
STREETS, LIGHTS & CEMETERY
The street light on the corner at the Perry’s building has been hit for the fourth time. The committee was asked to consider not replacing the street light at that location.
There was no additional report.
There will be a committee meeting following the council meeting.
The reports are in the packet.
HOUSING CODE ENFORCEMENT
Mr. Dean reported that he is in contact with the owner, and her family, of 314 Sixth Avenue and they are working to get that property taken down. There still has been no response from the owner of 418 N. Main Street. Mr. Dean will be working with the Town Attorney to determine legal actions that may be taken regarding that property. Mr. Dean would like the committee to look at other properties in town and the process available under Code and make a recommendation on properties that the committee identifies. There is no easy fix and there is a frustrating process to follow. The Mayor asked Mrs. Bland to make a report at the next council meeting.
Mrs. Talbert reported that Peebles Park has been cleaned up really well. The work on that park was outsourced.
There was an auction of the Saint Paul’s Student Center building and the bank bought it back. The Mayor expressed concerns about the college property as it is dark and there is no protection there. He reported that the pension fund group was told they cannot enter the property until they take it over. It is not known when they will take over. The town doesn’t know who is in charge of the property. The town does not have a legal responsibility to the property. The roads on the college property are private roads. Chief Gibson offered that town officers will ride through and check on the property when they are on patrol. It was suggested that a letter should be written to the pension fund asking them to come to a council meeting and make a report to council. Ms. Hardy asked about water service to the church on the campus. Mr. Dean advised that one water meter feeds the campus and the church. He has been in contact with a church representative and provided the church with a connection estimate and advised that the church should hook up a separate water line. The church will need to pay a connection fee and hire a contractor to make the connection.
There was no report.
LAWRENCEVILLE PLANNING COMMISSION
There was no additional report.
Mr. Dean reported that long time town employee Eddie Hall is in and out of work because his wife is in the hospital. She is not doing well at all. Mr. Dean will let council know of any news.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $67,396.70, and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.
There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mr. Martin and carried by all ayes to adjourn the meeting.
- Tags: 2016