February 12, 2019
February 12, 2019
CALL TO ORDER
Mayor Scott Martin called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on February 12, 2019.
Roll was called; Present: Mayor Scott Martin; Council Members: Joyce Bland, H. B. Brockwell, Jr., Phil Gilson, Dora Hardy, Martha Myers, Robert F. Pecht, III and Alice Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Officer Natasha Brown, Officer John Stith, Berkley Jones, Conner Malone, Elias Berhanu, Jane Adams, citizens and the press.
PLEDGE OF ALLEGIANCE
Boy Scouts Berkley Jones and Conner Malone led the Pledge of Allegiance.
APPROVAL OF MINUTES
On motion by Mr. Brockwell, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to approve the minutes of the regular meeting on January 8, 2019, as received, suspend the reading and file.
APPROVAL OF AGENDA
On motion by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes, Town Council voted to approve the agenda as presented.
RECOGNITION OF CITIZENS
ELIAS BERHANU, MASSEY CANCER RESEARCH & RESOURCE CENTER
Elias Berhanu shared that March is Colorectal Cancer Awareness Month. He provided screening guidelines and information on upcoming programs that will be held at the Center.
Mr. Gilson presented on behalf of Wendy Wright as she was attending a RAM meeting. The Town of Lawrenceville contributed $1,000 to the Southside Remote Area Medical event held last year. The RAM committee is requesting a contribution from the Town again this year. On motion by Mr. Gilson, seconded by Mr. Pecht and carried by all ayes, Town Council voted to support the RAM event with a $1,000 contribution. The Town also contributes in-kind services to the event each year.
Mr. Gilson reported that a letter has been prepared to gather information from people interested in opening a business in town. The new business follow-up letter will be placed in locations such as local businesses, the IDA and Town Office. Mr. Gilson commented that Wendy Wright did an incredible job on the letter. Regarding the cancer center building rehab work, the outside wall has been sealed. The inside brick wall is wet and needs to dry out before it can be sealed. Water is still seeping in through the wall we cannot access. Estimates need to be obtained for the inside work.
The EDA submitted a letter requesting the reappointment of Phil Gilson to the IDA. A motion was made by Mr. Brockwell, seconded by Mrs. Talbert and carried to reappoint Phil Gilson to the LEDA for a four year term beginning March 2019, and ending March 2023, as recommended by the EDA. Mr. Gilson abstained.
Mayor Martin reported that he served as a judge for the elementary spelling bee. He attended the Chamber State of the County and Town Luncheon and spoke about upcoming town projects. Mayor Martin recently met with developers and the IDA. Today he met with the extension agent and USDA representative. There will be a Farmer’s Market meeting on February 28, 2019. Mayor Martin welcomed Boy Scouts Berkley Jones and Conner Malone and thanked them for leading the Pledge of Allegiance.
REPORT OF TOWN ATTORNEY
Mr. Outten advised that the Real Estate Disposition would be addressed in a Closed Session.
Mr. Outten reported that he met with the Police Chief regarding the noise ordinance. They are looking at devices for measuring sound. We need to establish a base line for noise levels in town. Phone apps that will act as a decibel meter are available, but they may not meet code requirements. The mid-range price of a decibel meter is $200. He will continue to work on the ordinance and hopes to have it in place by warm weather.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean reported that KASS is waiting for the equipment installers to come from Europe. The inside of the building has been painted. We are waiting on dry weather for the outside to be painted. Mr. Currin hopes to have a spring ribbon cutting.
Gazebo Sidewalk – The plans were submitted to VDOT for comments. The VDOT comments were received and engineers are working to address those comments.
North Main Street – We are waiting for authorization from VDOT to advertise and bid out the project. We hope to have that ready for a spring project.
BUDGET REQUESTS FOR FY2019-2020
Mr. Dean requested that Council committees meet during the next month and discuss needs for the coming year. We will need to prepare a draft budget for the April meeting.
Mr. Dean presented information on Sourcewell, a cooperative buying agreement option. Mr. Dean requested approval from Town Council to submit an application to become a member of Sourcewell. There is no cost to apply and obtain a membership number. The Town of Clarksville has used a membership in Sourcewell to purchase a garbage truck. Fire, police and garbage vehicles are available for purchase through a membership. On motion by Mr. Brockwell, seconded by Mrs. Myers and carried by all ayes, Town Council voted to approve that the Sourcewell agreement and application be signed and submitted by the Town Manager.
Mr. Pecht reviewed the financial statement in the packet. We are running about where we thought we would. We have paid most of the debt service for this year. Next year will be the final year of the Series 2014C and that will give us some relief. Mr. Pecht asked that committees submit their budget requests. This will be a challenging budget year. He thanked the police department for the researched request for vehicles. We will also look at the Sourcewell agreement. A draft budget will be presented in April for a public hearing in May and final adoption in June.
FIRE AND EMERGENCY SERVICES
The December 2018, and January 2019, reports are in the packet. The fire department responded to 28 calls in December. Of the 28, 4 were in the town limits and 24 were outside the town limits. Also, 18 were in the LVFD First Due area, with 10 being mutual aid to other agencies. Approximately 183 man hours were expended. The fire department responded to 19 calls in January. Of the 19, 7 were in the town limits and 12 were outside the town limits. Also, 11 were in the LVFD First Due area, with 8 being mutual aid to other agencies. Approximately 120 man hours were expended.
There is a letter in the packet advising of the resignation of Assistant Chief Chad Whitlow. The fire department nominated Firefighter Justin Thomas to become the Assistant Chief. The Fire Committee recommends that Council accept the nomination of Justin Thomas to Assistant Chief. On motion by Mr. Pecht, seconded by Mrs. Talbert and carried, Town Council voted to approve the appointment of Justin Thomas to Assistant Chief for 2019, and 2020.
The Fire Department will hold a Valentine’s Dance at Elm Acres on February 16, 2019.
Mr. Brockwell reported on items that the personnel committee is considering for the upcoming budget: Code official. Employee health insurance rates will be the same as last year. Include number of employees approaching retirement on the personnel list. Increase competitive compensation and incentives for licensure steps for operator positions. Consider pay raises for all employees. Work with Street, Lights and Cemetery Committee to determine grass cutting needs. Work with Chamber of Commerce. Review police force. Consider the purchase or rental of uniforms for public works and plant personnel.
Ms. Hardy advised that the report is in the packet. Chief Gibson introduced Officer Natasha Brown. She has ten years’ experience, coming from Mecklenburg County and teaching at the Training Academy. Town Council welcomed Officer Brown.
PROPERTY & EQUIPMENT
Mr. Brockwell encouraged Mr. Dean to have the town departments document maintenance on the specific vehicles that we have now. He also suggested that the Town needs a five year plan for equipment. Mayor Martin agreed that the Town has to look at the needs of the aging fleets for the police, fire and public works departments.
STREETS, LIGHTS & CEMETERY
Mrs. Bland reported that the committee will meet following the Council meeting tonight.
Mr. Brockwell reported on upcoming events in Town. The committee is also considering the following for the upcoming budget: Seek DHCD funding to study the use and value of buildings in the downtown. Use same funding for strategy to deal with absentee landlords. Proceed with tax auction on properties in Town. Study and implement, if possible, billing vacant property for water and sewer availability. Fund the parking lot construction behind the Town Office. Fund new or additional Christmas decorations. Plan for industrial and tourism access road. Arts. Food trucks.
The committee is considering the following for the upcoming budget: Implement the recommendations for the Operational Evaluation Level study that B & B Consultants conducted regarding TTHM and HAA5. Consider capital improvements within the existing system. Seek funding to expand the WWTP. Review usage fees for the upcoming year.
Mr. Brockwell reported that the Water/Wastewater Committee did meet with the Board of Supervisors and presented the Position Summary for the Town of Lawrenceville Water and Wastewater Systems. Mr. Brockwell encouraged council members to review the summary statements and contact Mr. Dean with any questions. One of the items concerns funding the upgrade to the sewer plant.
The Virginia Department of Health will visit the Town to look at the four different systems as the Town is required to report on them.
There will be a committee meeting following the council meeting tonight.
A safety meeting on “Winter Driving” was held.
HOUSING CODE ENFORCEMENT
Mrs. Bland reported that as soon as the weather opens, we will resume work on the list.
Mr. Dean will be looking at areas to clean up for April 6.
Mrs. Myers reported that the committee will meet on February 28, 2019, at 5:30 p.m.
Mayor Martin reported that there will be a Farmer’s Market meeting on February 28, 2019.
There was no report at this time.
LAWRENCEVILLE PLANNING COMMISSION – VACANCY ON COMMISSION
There is a vacancy on the Planning Commission following the resignation of Michael Redman. Planning Commission members may make a recommendation for a new member. Town Council will make the appointment to the Planning Commission.
Clean Up Day, April 6, 2019
Spring Clean Up Week, April 8-12, 2019
Brickyard 5 Miler, April 20, 2019
Jazz on the Square, June 15, 2019
Brunswick County Cancer Association Rib Cook, June 22, 2019
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $123,194.71, and post to the proper accounts. The motion was made by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes.
CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing the potential disposition of real estate.” Motion: Mr. Pecht. Second: Mr. Brockwell. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Mr. Gilson, aye; Ms. Hardy, aye; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, aye.
MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Ms. Hardy and carried by all ayes.
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Ms. Hardy. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Mr. Gilson, aye; Ms. Hardy, aye; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, aye.
ADVERTISE PUBLIC HEARING
On motion by Mr. Pecht, seconded by Ms. Hardy and carried by all ayes, Town Council voted to authorize an advertisement for a public hearing regarding the potential sale of the Town of Lawrenceville’s portion of the Lawrenceville-Brunswick Municipal Airport property. The public hearing will be held during the regular Town Council meeting on March 12, 2019.
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Talbert and carried by all ayes to adjourn the meeting.
Scott E. Martin, Mayor
Wanda E. Johnson, Clerk
- Tags: 2018