December 11, 2018
December 11, 2018
CALL TO ORDER
Mayor Scott Martin called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on December 11, 2018.
Roll was called; Present: Mayor Scott Martin; Council Members: Joyce Bland, H. B. Brockwell, Jr., Phil Gilson, Dora Hardy, Robert F. Pecht, III and Alice Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Esther Sanderson, Russell Maclin, Phil Pair, citizens and the press.
Planning Commission Members Present: Joyce Bland, Cynthia Pecht, and Cherrill Robertson.
Absent: Council Member, Martha Myers. Planning Commission Members, John Miller and Michael Redman.
PLEDGE OF ALLEGIANCE
Chief Gibson led the Pledge of Allegiance.
JOINT PUBLIC HEARING – REZONING REQUEST SOUTH HICKS STREET
Case #2018-1. The subject properties are:
52A5-3-23-212 & 208A 405 South Hicks Street
52A5-3-23, 214, 213 & 211 403 South Hicks Street
52A5-3-23-216 401 South Hicks Street
52A5-3-23-218 303 South Hicks Street
52A5-3-23-222 & 219 201 South Hicks Street
Mr. Dean reviewed the rezoning application including the list of applicants, map numbers and land descriptions. Mr. Dean reported that everyone was notified by certified mail. The properties are currently zoned Business General. The applicants are requesting that the zoning be changed to Residential 1. Mr. Outten advised that the properties are bounded by the McClenny site and the existing Post Office, over to South Street, with the exception of the former Jack’s General Repair Shop. F. M. Arthur, the owner of that property, requested that it be excluded from the rezoning and remain Business General. Mr. Outten stated that one of the problems with the current zoning is that lenders are reluctant to loan money for the purchase of a residence that is not zoned Residential.
Esther Sanderson, of 495 Millstone Lane, Brodnax, VA, spoke in favor of the rezoning. She owns the property at 403 South Hicks Street. Mrs. Sanderson stated that anyone interested in purchasing the property is not eligible for a fixed rate loan due to the current zoning. They would only be eligible for an in-house loan that would have a balloon at the end of six years. She stated she feels it would be prudent to get someone in that property and for the property to be rezoned before interest rates increase. She asked that Council take this into consideration and rezone the property to Residential 1.
Russell Maclin, of 14157 Boydton Plank Road, Warfield, VA, spoke in favor of the rezoning. He owns the property at 303 South Hicks Street. Mr. Maclin said it is his understanding that if the residential property burned down, it could not be rebuilt if it is zoned Business General. He requested that Council change the zoning to Residential 1.
On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, the public hearing was closed. The Planning Commission will adjourn to the next room to discuss the application. If they come to a decision before the end of the meeting, they will return with a recommendation to Council.
APPROVAL OF MINUTES
On motion by Mr. Pecht, seconded by Mr. Gilson and carried by all ayes, Town Council voted to approve the minutes of the regular meeting on November 13, 2018, as received, suspend the reading and file.
APPROVAL OF AGENDA
On motion by Mr. Gilson, seconded by Mrs. Talbert and carried by all ayes, Town Council voted to approve the agenda as presented.
RECOGNITION OF CITIZENS
There were no citizens desiring to speak.
The minutes and attachments from the December 4, 2018, meeting of the EDA are in the packet. Mr. Gilson reported that the EDA discussed the Tobacco Heritage Trail. A drying period is needed before the water seepage repairs can be made at the Cancer Center. The property lease for the Cancer Center is up for re-negotiation in 2019. There is no update on the Peebles building at this time. The Red & White has been purchased by new owners. Mr. Gilson reported that the building at 0 Hicks Street has been stabilized. He said it was built in 1919.
Mayor Martin thanked Randy Lynch and the street crew for working on clearing the streets following the snow storm. He thanked the fire department and police department as well. There was a LOVE sign meeting. They are looking for volunteer talent to work on the sign. He and Mr. Dean and Mr. Dotti met with some clients on a micro farm that uses artificial lighting. They will be referred to the county extension office. Mayor Martin spoke at the Fire Department Banquet. He thanked the volunteers for what they do. He rode in the parade last Friday night.
The parade went very well. Wendy Wright and the Lions Club do a great job on the parade.
REPORT OF TOWN ATTORNEY
Mr. Outten reported that he has reviewed six or seven noise ordinances since the last meeting. The consensus is that to stand the test of court action you have to have it tie in to a measure of noise. We are looking into the cost of that. Everything so far is pegged in to a decimeter. They have looked at ordinances from college towns and Virginia Beach. Mr. Outten advised that he hopes to bring a draft ordinance to the next meeting. The rest of his report will be concluded in the executive session.
REPORT OF TOWN MANAGER
Mr. Dean will report after he returns from meeting with the Planning Commission.
Mr. Pecht reported that the committee met and addressed several issues. Regarding the request from the EDA for the insurance proceeds from the Peebles building, the committee cannot take any action until the property is finalized. The committee discussed the vehicle license fee and does not recommend doing anything differently. The fee takes the place of a decal and is applied to any vehicle owned on January 1st. The committee also reviewed finances.
FIRE AND EMERGENCY SERVICES
There was no report in the packet. Chief Gibson reported that the officers for the next two years were installed at the banquet. The Ladies Auxiliary officers were also installed. Alice Talbert received the Dora Poythress Award. The department ran approximately 22 calls during the snow event.
PLANNING COMMISSION RECOMMENDATION
Ms. Pecht reported that the Lawrenceville Planning Commission recommends that Town Council approve the request to rezone the properties in Case #2018-1 from Business General to Residential 1.
A motion was made by Mr. Pecht that Town Council accept the recommendation of the Lawrenceville Planning Commission and approve the rezoning of the tax parcels as referenced in the application #2018-1 from Business General to Residential 1. The motion was seconded by Mrs. Talbert and carried by all ayes. The tax parcels are now zoned Residential R-1.
OLD SOUTHERN STATES BUILDING – ADDITIONAL WORK
Mr. Dean reported that the quotes for the additional work have been forwarded to the IDA. The IDA meeting was moved to Thursday this week. We hope the IDA will take care of the additional work. The equipment is due to arrive December 20 in the port of Virginia. When the equipment clears customs, the people who will complete the installation will obtain visas. We are looking at January for installation.
North Main Street – We are waiting for approval from VDOT to advertise and bid out the project. Everything is in order.
Gazebo Sidewalk – The project is still in the design phase. The project is moving along.
LETTER TO EDA
A copy of a letter to the EDA is in the packet. It was written following the Finance Committee meeting regarding the request for insurance funds from the Peebles building.
Mr. Brockwell reviewed the personnel list report included in the packet. It shows how long employees have been with us. He would like to include employee pictures as part of the report. You can see the longevity of the employees. Mr. Outten has been Town Attorney for 55 years.
Ms. Hardy advised that interviews for a police officer were held tonight. More are scheduled for tomorrow. Our newest police officer, Natasha Brown, started field training on December 3, 2018, with Officer Macklin. Ms. Hardy said she was able to attend the Christmas luncheon for the first time this year and she really enjoyed it. She would like to have music next year.
PROPERTY & EQUIPMENT
There was no report.
STREETS, LIGHTS & CEMETERY
Mayor Martin said the streets look nice with the Christmas decorations. There was discussion of possibly having a Grand Illumination next year.
Mr. Brockwell commented that our decorations really stand out but they are getting some age on them. He would like to look at upgrading or expanding the decorations in the next budget. Mr. Brockwell will be sending out information to the committee about town development activities.
There will be a committee meeting following the council meeting tonight.
The reports are in the packet. Mayor Martin said he would like to look into offering CDL training to assist our employees with passing the CDL test. We might be able to arrange for them to participate in some on-line training.
HOUSING CODE ENFORCEMENT
An updated property list will be addressed in 2019.
PARKS/RECREATION – THE LITTLE FREE LIBRARY
Mr. Dean reported that Charles and Bettie Vaughan have requested permission from the Town to place a “Little Free Library” at the entrance of Peebles Park. They have already constructed a little library model. The program works on the honor system. You may take a book and return a book. Donations of books are welcome. It is similar to a public library, but in a neighborhood. On motion by Mr. Brockwell, seconded by Mr. Gilson and carried by all ayes, Town Council voted to approve the request and give permission for the Little Free Library to be installed at the entrance to Peebles Park.
There was no report.
The market is closed for the season. We will soon begin planning for next year.
There was no report.
LAWRENCEVILLE PLANNING COMMISSION
This was addressed earlier in the meeting.
The Town will follow the State Holiday Schedule. The Town Office will be closed December 24, 25, and 26, 2018, for the Christmas Holiday. Town employees work on Columbus Day and hold that day to be used the day after Christmas. Residential garbage will be picked up on Thursday, December 20, 2018, and Thursday, December 27, 2018. There is no change to the commercial schedule. The Town Office will be closed December 31, 2018, and January 1, 2019, for the New Year’s Holiday. Residential garbage will be picked up on January 2, 2019. There is no change to the commercial schedule.
Real Estate and Personal Property Taxes are due January 5, 2019.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $103,381.76, and post to the proper accounts. The motion was made by Mr. Pecht, seconded by Ms. Hardy and carried by all ayes.
CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing real estate.” Motion: Mr. Pecht. Second: Ms. Hardy. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Mr. Gilson, aye; Ms. Hardy, aye; Mrs. Myers, absent; Mr. Pecht, aye; Mrs. Talbert, aye.
MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Ms. Hardy and carried by all ayes.
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Ms. Hardy. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Mr. Gilson, aye; Ms. Hardy, aye; Mrs. Myers, absent; Mr. Pecht, aye; Mrs. Talbert, aye.
There being no further business to come before Council, a motion was made by Ms. Hardy, seconded by Mrs. Talbert and carried by all ayes to adjourn the meeting.
Scott E. Martin, Mayor
Wanda E. Johnson, Clerk
- Tags: 2018