August 14, 2018
August 14, 2018
CALL TO ORDER
Mayor Scott Martin called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on August 14, 2018.
Roll was called; Present: Mayor Scott Martin; Council Members: H. B. Brockwell, Jr., Dora Hardy, Martha Myers, Robert F. Pecht, III and Alice Talbert. Also present: Town Manager,
C. J. Dean, Assistant Police Chief, John Stith, Town Clerk, Wanda Johnson, LaWanda Fisher, Jane Adams, Phil Gilson, Bill Hudson, citizens and the press.
Absent: Council Member, Joyce Bland, Town Attorney, W. C. Outten, Jr. and Police Chief, Everette Gibson.
PLEDGE OF ALLEGIANCE
Assistant Chief Stith led the Pledge of Allegiance.
APPROVAL OF MINUTES
A motion was made by Mr. Brockwell to approve the minutes of the regular meeting on July 10, 2018, as received, suspend the reading and file. This was seconded by Mrs. Talbert and carried by all ayes.
APPROVAL OF AGENDA
A motion was made by Mr. Brockwell to approve the agenda with the addition of Council Vacancy under New Business. This was seconded by Mrs. Myers and carried by all ayes.
RECOGNITION OF CITIZENS
LaWanda Fisher, Executive Director of The Power of One addressed Town Council. Ms. Fisher plans to open her business in the Town of Lawrenceville. It is a mentoring program that will provide services to children and adults.
Mayor Martin reported that the LEDA meeting was earlier tonight. He was not able to attend and does not have a report from the meeting. A volunteer is still needed to fill his former position on the LEDA.
Mayor Martin commented that the Alberta water leak was a major event. He thanked Mr. Dean, Mr. Lynch and the town staff for the team work and great effort in repairing the water leak.
A job fair will be held in the former Bank of America building this Friday, August 17, 2018. A prospective tenant will be conducting interviews to possibly hire 25 – 30 people for a call center.
Mayor Martin and Mr. Dean met with Sandra Tanner of Virginia Tourism to discuss ideas for later in the fall.
Mayor Martin reported that a $1500 grant is available for a “LOVE” sign. Mrs. Myers will work with the Mayor to submit a design and application for a grant.
The Farmer’s Market continues in the bottom every Friday. Mayor Martin thanked Bernard Jones for assisting with the Farmer’s Market.
National Night Out was held on August 7, 2018. It was a nice event.
Mayor Martin, Mr. Dean and Carthan Currin met with representatives from the Department of Housing and Community Development and toured buildings in town.
Mayor Martin recognized the Brunswick Angel All Stars for their hard work and dedication. It was the experience of a lifetime for the young ladies to go to the World Series. He would like to invite them to a Town Council meeting sometime soon.
Mayor Martin thanked the Town of Lawrenceville for the flowers sent to his wife at the hospital for the birth of their son.
REPORT OF TOWN ATTORNEY
There was no report.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Dominion has started work on the three phase power for the KASS business. KASS is still waiting for their equipment to arrive. They hope to start operations in September.
There was a discussion regarding the Peebles building with DHCD representatives when they were in Town. They realize that the economics of the town are completely different from when the town bought the building. They would like another appraisal on the building.
North Main Street – The easements have been recorded and we hope to go to bid for construction next spring. The drainage on Meredith Street should be corrected with the sidewalk project.
Gazebo Sidewalk – The surveying is complete and the engineer is still working on the design phase.
Mr. Dean presented a proposed lease agreement between the Town and the County of Brunswick for the County to lease real estate at the site of the old water tank behind the old fire station as described in Exhibit A attached to the lease agreement. The County would install a communications building on the property to house and support a radio system. The term is for a 20 year lease for $5.00 with the option to add 20 years. This would be a long term benefit for the Town as the Town and Fire Department would benefit from the use of the radio system equipment. The Town would be added as an additional insured on the County’s insurance.
Mr. Dean reported that the Town Attorney has reviewed the lease agreement and recommended approval. A motion was made by Mr. Brockwell and seconded by Mr. Pecht to approve the lease agreement as presented. Discussion followed. A roll call vote was taken: Mrs. Bland, absent; Mr. Brockwell, aye; Ms. Hardy, nay; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, nay. The motion carried.
Mr. Pecht reported that this financial statement is for the first month of the new fiscal year. We pay more than half of our debt service in July. This Series C payment is the next to the last of the payments on Series 2014C. The new water rates are not reflected in the July report. The new rates are on the August bills.
FIRE AND EMERGENCY SERVICES
The July fire report is in the packet. The fire department responded to 25 calls in July. Of the25, 1 was in the town limits and 24 were outside the town limits. Also, 21 were in the LVFD First Due area, with 4 being mutual aid to other agencies. Approximately 84.38 man hours were expended.
Mr. Brockwell reported that the new personnel report is in the packet. It shows the number of positions staffed and the number of open positions by department. A job description for a sewage treatment plant operator is also in the packet. We have maintenance/labor positions open as well.
Ms. Hardy advised the police report is in the packet. The Lawrenceville Police Department, Brunswick Chamber of Commerce and the Brunswick County Sheriff’s Department hosted National Night Out and it was a great success.
PROPERTY & EQUIPMENT
There was no formal report at this time.
STREETS, LIGHTS & CEMETERY
Mrs. Talbert commented that the cemetery looks terrible. It was mowed today, but weed eating was not done. Mayor Martin commented that we need to have a conversation with our contractor to get the cemetery in order.
Mrs. Talbert asked about the vacant lot at the corner of High St. and Second Ave. Mr. Dean reported that a notice has been sent regarding the property. The owner is looking for a contractor to work on the property.
Mr. Brockwell commented that items have already been covered. There may not always be a formal report but the staff is handling actions on behalf of the Town. There is the potential for a call center in the former bank building.
There will be a committee meeting following the council meeting tonight. The Town is seeking an opportunity to discuss the Town of Lawrenceville position statement with our Board of Supervisors representative.
One safety report is in the packet. One department did not conduct a safety meeting. The departments need to continue to hold and document their safety meetings.
HOUSING CODE ENFORCEMENT
The committee needs to meet in the next month or so for planning.
Mr. Brockwell reported the University Flag project is ongoing. There has also been discussion with the Lions Club about the possibility of flying the flags in the Tobacco Heritage Trail Park.
Mrs. Myers reported that the YMCA classes continue at the library. The Brunswick County IDA will host a YMCA planning meeting on August 22, 2018, at 5:30 p.m. Mayor Martin and Mrs. Myers will attend the meeting.
AIRPORT COMMISSION – FY18 LAWRENCEVILLE-BRUNSWICK AIRPORT BILLING
Mr. Pecht reported that the Airport Bill is in the packet and the Town’s 1/3 share of $7,564.91 is included in the bills list. A detailed report is in the packet.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
The Southside Virginia Volunteer Firefighters Association Competition will be hosted by the Lawrenceville Volunteer Fire Department on September 15, 2018.
A Job Fair will be held in the former Bank of America building on Friday, August 17, 2018.
Disc Golf will be held at the Brunswick Country Club on October 14, 2018. Mr. Brockwell will provide brochures on the event when they are available.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $97,373.60 and charge to the proper accounts. The motion was made by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes.
There was no unfinished business.
COUNCIL VACANCY – APPOINT A COUNCIL MEMBER
A person must be appointed to fill the unexpired Council Member term of Scott Martin. That term will end on June 30, 2020. Mr. Martin was elected Mayor effective July 1, 2018. A motion was made by Mrs. Myers, seconded by Mr. Brockwell and carried by all ayes to appoint Phil Gilson as a Council Member in District 2 to fill the unexpired term of Scott Martin. Congratulations to Mr. Gilson.
VDOT POLICY ON PATCHING/PAVING
Mr. Pecht voiced concerns about a VDOT policy that requires paving for a distance of 20 feet on either side of a patch when water/sewer repairs are made. The expense makes it difficult to make repairs to water and sewer lines. We may need to raise the issue with our legislators. Council would like to invite VDOT representatives and elected officials to explain the policy to Town Council.
There was no closed session.
There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Ms. Hardy and carried by all ayes to adjourn the meeting.
Scott E. Martin, Mayor
Wanda Johnson, Clerk
- Tags: 2018