March 13, 2018
CALL TO ORDER
Mayor William Herrington called the regular meeting of the Lawrenceville Town Council to order at 7:30 p.m. on March 13, 2018.
Roll was called; Present: Mayor William Herrington; Council Members: Joyce Bland, H. B. Brockwell, Jr., Scott Martin, Martha Myers, Robert F. Pecht, III, and Alice Talbert. Also present: Town Attorney, W. C. Outten, Jr., Town Manager, C. J. Dean, Police Chief, Everette Gibson, Town Clerk, Wanda Johnson, Wendy Wright, Kimberly Martin, Jane Adams, Bill Hudson, citizens and the press.
Absent: Council Member Dora Hardy.
APPROVAL OF MINUTES
A motion was made by Mr. Pecht to approve the minutes of the regular meeting on February 13, 2018, as received, suspend the reading and file. This was seconded by Mr. Martin and carried by all ayes.
APPROVAL OF AGENDA
The agenda was approved as presented.
RECOGNITION OF CITIZENS
WENDY WRIGHT - RAM EVENT
Wendy Wright presented information on the Southside Remote Area Medical event to be held in Greensville County on June 23 & 24, 2018. The RAM committee already has more volunteers and funding than they had at this point last year. The goal is to provide services to 1200-1400 people. Increased funding is needed for a larger event. The Town of Lawrenceville contributed $500 last year. The request is for the Town to contribute $500 as it did last year or if possible double it to $1000 this year. Mr. Pecht commented that this is a worthwhile event that several community members volunteered at and there were contributions from area businesses. Mr. Brockwell stated that the Town provided in-kind services in addition to the $500 contribution and that he could support the event at $500 but not $1000. A motion was made by Mr. Pecht and seconded by Mr. Martin that the Town donate $1000 to the 2018 RAM event. Council Members Bland, Martin, Myers, Pecht and Talbert voted aye. Council Member Brockwell voted nay. The motion carried.
LAWRENCEVILLE EDA APPOINTMENTS
Mr. Martin reported that the Lawrenceville Economic Development Board recommended that Wendy Wright be reappointed to the EDA for a new four year term beginning April 2018. The LEDA also recommended that Nicole Young be appointed to a four year term beginning April 2018. Ms. Young will take the seat of Bill Herrington as he had previously indicated he would not seek reappointment. A motion was made by Mr. Martin, seconded by Mr. Brockwell and carried by all ayes to reappoint Wendy Wright and to appoint Nicole Young to the LEDA each for a four year term beginning April 2018 and ending March 2022 as recommended by the EDA.
Mayor Herrington reported that there are two new businesses in Town. He reported that Dr. Ackerman has plans to have a mobile health clinic in Town in addition to his office. Also, Rick’s Used Autos is locating at the corner of Sharp Street and Hicks Street in the old ABC Store building.
Mayor Herrington provided a handout, 2017 County Health Rankings, which looks at health outcomes and quality of life in the county. The information may be used for grants and health decisions. There was also information on the Southside Community Health Assessment.
Mayor Herrington presented a review of the Southern Virginia GO Region 3. He stated that Region 3 is the largest geographical region and has the smallest population. Region 3 is currently taking proposals for communications, branding and marketing strategy. Mr. Brockwell reported that the SVCC nursing program recently won a prestigious award and ranked number one in the community college system. Mayor Herrington believes that more people in our area need to get involved in Region 3. Mr. Martin suggested that the information be shared with Carthan Currin, the new Director or Economic Development for Brunswick County.
REPORT OF TOWN ATTORNEY
Mr. Outten thanked Council for the lovely basket of fruit sent to him when he was hospitalized. At this time, Mr. Pecht also thanked Council for the basket of fruit sent to him when he had surgery. It was much appreciated.
REPORT OF TOWN MANAGER
OLD SOUTHERN STATES BUILDING
Mr. Dean reported that the IDA awarded a contract tonight to Focus Development in the amount of $668,440 for the renovation project. Work should begin soon.
Mr. Dean reported that the Town is still waiting for the state to close the project out and advise its decision regarding the Peebles building. The Town is waiting for additional information from Project Restoration. We are actively marketing the building and working with the County Economic Developer regarding the property.
A B & B Basis of Design Memorandum regarding the N. Main Street Streetscape Improvement Project is in the packet. This has been submitted to VDOT for review. It is hoped that this will go out to bid this summer. The other sidewalk project from E. E. Vaughan to the bridge will provide sidewalks on both sides of S. Hicks St. This project area will be surveyed soon.
COMMUNITY ECONOMIC DEVELOPMENT STRATEGIES
The SPDC is in the process of updating the CEDS Project List for 2018. The 2017 Project List is in the packet. Mr. Dean asked Council to review the list and advise if they would like to make any changes for 2018. This list is used as a development tool and reviewed for some types of grant funding. The first project on the list is the WWTP Expansion Project which is shovel ready but requires $9 million in funding.
Mr. Dean and Mr. Martin, Chair of the LEDA, have met with Carthan Currin, County Director of Economic Development and discussed properties the Town owns, water and sewer and other properties in Town. The Mayor asked the Town Development committee to make plans to meet with Mr. Currin.
SANITARY SEWER OVERFLOW RESPONSE PLAN
Mr. Dean asked Town Council to adopt the plan as presented in the packet. It includes DEQ requirements and puts in writing how the Town should notify DEQ of overflow problems. On motion by Mr. Brockwell, seconded by Mr. Pecht and carried by all ayes, Town Council voted to adopt the Sanitary Sewer Overflow Response Plan as presented in the packet.
Mr. Pecht reminded committees to continue budget planning and get their requests in to Mr. Dean. The committee will be meeting soon. A draft budget will be presented at the April meeting for approval to be advertised for a public hearing. The budget will be a challenge. There are two more years of payments on the Series C loan. Dominion revenues continue to run less than last year and this is an area of concern. Overall we are running a little ahead of the budget this year. Mr. Brockwell suggested Council consider if there would be any advantage to having Davenport come in and review the Town’s financial needs, including the next part of the sewer project. This has been done before when considering refinancing options.
FIRE AND EMERGENCY SERVICES
The January and February reports are in the packet. The fire department responded to 47 calls in January. Of the 47, 11 were in the town limits and 36 were outside the town limits. Also, 40 were in the LVFD First Due area, with 7 being mutual aid to other agencies. Approximately 219.81 man hours were expended. The fire department responded to 14 calls in February. Of the 14, 0 were in the town limits and 14 were outside the town limits. Also, 10 were in the LVFD First Due area, with 4 being mutual aid to other agencies. Approximately 78 man hours were expended. The First Due area is 32 miles and the LVFD is second due for all other departments in the County. A business meeting is scheduled for March 19, 2018, to discuss fire department needs.
Mr. Brockwell reported that the committee has given information to Mr. Dean to work with in the budget. We need to attract water and wastewater operators that are licensed or can become licensed. We have looked at comparisons with other localities.
Mr. Martin advised the police report is in the packet. The department responded to 281 calls in February. Repairs are being made to police cars. Our most recent hire, Officer Baird, is doing a good job.
PROPERTY & EQUIPMENT
Mr. Brockwell reported that the garbage truck is going to be an issue to be addressed. The fire and police departments are looking at vehicles. The committee is not ready to make recommendations now. The items are on a budget list. The budget is going to be tough with personnel and health insurance rates.
STREETS, LIGHTS & CEMETERY
Mr. Dean reported he is setting up a meeting with Mr. Lett to discuss his recommendation on the number of cuts of the cemetery for the summer. His initial price was $650 per cut of the cemetery. We will have a report at the next meeting.
Mr. Brockwell requested that if anyone has any ideas that require funding, to submit the request through Mr. Dean and he will submit the request to the committee.
Mr. Brockwell asked Mr. Dean to pass out the slide presentation handout on Water Issues. Mr. Brockwell asked Council Members to review the water and wastewater slide presentation, make notes and be prepared to talk more about it next month. Contact Mr. Dean if you have any questions. There will be a committee meeting following the council meeting tonight.
The reports are in the packet. Our departments continue to do a good job on a monthly basis.
HOUSING CODE ENFORCEMENT
Mrs. Bland reported that the weather has prevented the planned demolitions.
There was no report.
Mrs. Myers reported that the YMCA is working on the new class schedule for April.
Mr. Pecht reported that the Airport Commission requests that the Town and County declare the old tractor at the airport for surplus so that it may be sold. On motion by Mr. Pecht, seconded by Mr. Brockwell and carried by all ayes, Town Council voted to declare the old tractor at the airport for surplus to be sold by the County. Participation in the airport is 2/3 to the County and 1/3 to the Town.
LAWRENCEVILLE PLANNING COMMISSION
There was no report.
The Community Transformation Conference follow-up meeting will be held on Saturday, March 24, 2018, from 9:00 a.m. – 1:00 p.m.
Brunswick County’s Household Hazardous Waste Collection Day will be on Saturday, April 21, 2018, between the hours of 9:00 a.m. and 2:00 p.m.
The 15th Annual Brickyard 5 Miler will be held on Saturday, April 21, 2018.
The grand opening of the Long & Foster Lawrenceville Office will be held on Tuesday, April 10, 2018, at 11:00 a.m.
A Job Fair will be held at the Southside Virginia Education Center in Emporia on Wednesday, March 28, 2018, from 2:00 p.m. – 4:00 p.m.
Brunswick County is conducting a Broadband Needs Assessment Survey. You may take the survey online or complete a paper copy. The survey ends April 9, 2018.
CONSIDERATION OF ACCOUNTS
A motion was made to pay the bills as presented, in the amount of $87,470.94 and charge to the proper accounts. This was made by Mr. Pecht, seconded by Mrs. Myers and carried by all ayes.
Mayor Herrington asked if there has been any progress on the water problems reported by Rev. Angel at her church. There was no report.
CLOSED SESSION-MOTION TO ENTER THE CLOSED MEETING
“Mr. Mayor, I move the Lawrenceville Town Council enter into a closed meeting pursuant to the provisions of Section 2.2-3711 of the Code of Virginia, 1950, as amended for the purpose of discussing contractual matters.” Motion: Mr. Pecht. Second: Mr. Martin. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, absent; Mr. Martin, aye; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, aye.
MOTION TO EXIT A CLOSED MEETING AND RECONVENE IN OPEN SESSION
“Mr. Mayor, I move the closed meeting be adjourned and the Lawrenceville Town Council convene again in open session.” The motion was made by Mr. Pecht, seconded by Mr. Martin and carried by all ayes.
“Be it resolved to the best of my knowledge (i) only public business matters exempted from open meeting requirements, under Section 2.2-3711 of the Code of Virginia, 1950, as amended, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting.” Motion: Mr. Pecht. Second: Mr. Martin. Roll call vote: Mrs. Bland, aye; Mr. Brockwell, aye; Ms. Hardy, absent; Mr. Martin, aye; Mrs. Myers, aye; Mr. Pecht, aye; Mrs. Talbert, aye.
There being no further business to come before Council, a motion was made by Mr. Brockwell, seconded by Mrs. Myers and carried by all ayes to adjourn the meeting.
William Herrington, Mayor
Wanda Johnson, Clerk
- Tags: 2018